NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONERS COURT February 25, 2020 9:30 A.M.
1. Review and approval of minutes.
2. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
85. Comments from Commissioners. (Part 1 of 2)
_________________________ Bill Gravell, Jr., County Judge
This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 21st day of February 2020 at 5:00 P.M. and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.
4. Discuss, consider and take appropriate action on a line item transfer for Mobile Outreach Team.
6. Discuss, consider and take appropriate action on a line item transfer for Wireless Communications.
7. Discuss, consider and take appropriate action acknowledging line item transfers of $500.00 or less completed by the County Auditor during October - December 2019 (FY20 - 1st Quarter).
9. Discuss, consider and take appropriate action on authorizing the disposal of various county vehicle and equipment assets through Auction including one (1) Chevy Tahoe, pursuant to Tx. Local Gov’t Code 263.152.
10. Discuss, consider and take appropriate action on approving property tax collections for the month of January 2020 for the Williamson County Tax Assessor/Collector.
11. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 thru 02/20/2020 for the Williamson County Tax Assessor/Collector.
12. Discuss, consider and take appropriate action on accepting a cash donation to the Williamson County Sheriff's Office Victim Assistance Division from Gina Weesner in the amount of $100.00 pursuant to Tex. Loc. Gov Code 81.032.
13. Consider noting in the minutes acceptance of County Commissioner Continuing Education Transcript of Terry Cook and noting successful completion of continuing education hours for 2019 as required in Section 81.0025 of the Local Government Code.
14. Discuss, consider and take action on approving the 2019 Racial Profiling Report for Pct. 3 Constable Office.
15. Discuss, consider and take appropriate action on the 2019 Racial Profiling Report from Williamson County Constable 4.
16. Discuss, consider, and take appropriate action to approve the County Attorney January 2020 Monthly Report in compliance with Code of Criminal Procedure 103.005.
20. Discuss, consider and take appropriate action on approving a service contract between Williamson County and Texas Fence, LLC to provide installation of a new fence at the Expo Center in the amount of $36,217.50 and authorizing execution of the agreement.
21. Discuss, consider and take appropriate action on approving a service contract between Williamson County and Knight Security Systems, LLC to provide support for Williamson County Buildings in the amount of $65,103.72 per the terms of DIR Contract #DIR-TSO-3430 and authorizing execution of the agreement.
22. Discuss, consider and take appropriate action on approving the FY20 renewal of Microsoft EA Licenses with SHI Government Solution, Inc.in the amount of $778,519.81 per the terms of DIR Contract #DIR TSO 4092 to support the operations of the Williamson County ITS Department.
23. Discuss, consider, and take appropriate action on approving the amendment to the Garda World, Inc. armored courier service contract, and authorizing execution of the agreement.
24. Discuss, consider and take appropriate action to authorize the Williamson County Sheriff's Office to apply for the Criminal Justice Division Rifle-Resistant Body Armor Grant Program.
25. Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement regarding off duty contracting of County Sheriff Deputies with The Rosedale Foundation (Annual Eastern WILCO bike ride on April 4th).
26. Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with St. Margaret Mary Catholic Church (1101 W. New Hope Dr., Cedar Park).
27. Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for two (2) BMW 1250-RTP Motorcycles under IFB 3548.
30. Discuss, consider, and take any necessary action for approval of agreements for dishwasher and related items with Auto-Chlor Services, LLC to support facility operations at the Williamson County Juvenile Justice Center, and authorize the County Judge to sign same.
31. Discuss, consider and take appropriate action on approving the Fuelmaster Fuel Management System Extended Maintenance Agreement under the Sourcewell Cooperative Contract #022217-SYS with Syn-tech Systems, for the term 3/23/2020-03/22/2021 in the amount of $11,475.
32. Discuss, consider and take appropriate action on awarding RFP #2855 Fire & Safety, Inspection, Testing and Maintenance to the overall best respondent Impact Fire Services, LLC. and authorizing execution of the agreement.
33. Discuss, consider, and take appropriate action on approving Engineering Services between Fugro USA Land, Inc. and Williamson County and authorizing execution of the contract. Funding source is P512.
34. Discuss, consider and take appropriate action on approving the appointment of Williamson County Facilities Project Manager, Tom Stanfield, with general authority to approve change orders for the contract with LMC Corporation in relation to the Medic 11 EMS project for any increase or decrease in cost of $30,000 or less in accordance with Section 262.031 of the Local Government Code; changes in Plans and Specifications; provided, however, the original contract price may not be increased by more than 25% and the original contract price may not be decreased by 18% or more without the consent of the contractor.
35. Discuss, consider, and take appropriate action on approving a service contract between SSCi and Williamson County for an Asbestos Study as per TIPS Contract #170602 and authorizing execution of the agreement.
36. Discuss, consider and take appropriate action on Supplemental Work Authorization No 2 to Work Authorization No 3 under Williamson County Contract between Rodriguez Engineering Laboratories, LLC and Williamson County dated January 10, 2017 for On Call Geotechnical Engineering and Material Testing. Funding source is 01.0200.0210.004160.
37. Discuss, consider and take appropriate action on awarding RFQ #2571 Williamson County MOKAN Corridor Planning and Design to the overall most qualified firm CP&Y, Inc. and authorizing execution of the agreement.
38. Discuss, consider and take appropriate action on awarding RFQ #2574 Environmental Services to the overall most qualified respondent SWCA, Inc. and authorizing execution of the related agreements.
39. Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for County Road Seal Coat FY20 under IFB #3862.
40. Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Forest North Drainage Phase III Improvements under IFB #3866.
41. Discuss, consider, and take appropriate action on awarding IFB #2841 Sundown Milling and Inlay, to the lowest and responsible bidder, Texas Materials Group, and authorizing execution of the agreement.
42. Discuss, consider and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations for Smith Branch Flood Control near the Juvenile Justice Center, a project in Commissioner Precinct 3.
43. Discuss, consider and take appropriate action on a Letter Agreement with James Wong regarding a drainage easement needed on the Forest North project. Funding Source: Road Bond P225
44. Discuss, consider and take appropriate action on a Letter Agreement with John and Theresa Doane regarding a drainage easement needed on the Forest North project. Funding Source Road Bond P225
45. Discuss, consider and take appropriate action on approval of the final plat for the Blue Bird Estates subdivision – Precinct 4.
46. Discuss, consider and take appropriate action on approval of the final plat for the Santa Rita Ranch Phase 1 Section 18 subdivision – Precinct 3.
47. Discuss, consider and take appropriate action on approval of the preliminary plat for the Corley Estates subdivision – Precinct 2.
48. Discuss, consider and take appropriate action on approval of the preliminary plat for the MWalker subdivision – Precinct 3.
49. Discuss, consider and take appropriate action on approval of the final plat for Siena Section 14 subdivision – Precinct 4.
50. Discuss, consider and take appropriate action on approval of the preliminary plat for the Shilo Oaks subdivision – Precinct 4.
REGULAR AGENDA
Items 17, 28 & 29 (Part 1 of 2)
17. Discuss, consider and take appropriate action on exempting Armstrong Forensic Laboratory, Inc. from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(a)(2) an item necessary to preserve or protect the public health or safety of the residents of the county and authorizing execution of the agreement.
28. Discuss, consider and take appropriate action on exempting the Navy Electro-Optic Loan program from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Section 262.024.(a)(2) for the 12-month loan of equipment in the amount of $6,600.
29. Discuss, consider, and take appropriate action on exempting Larry Perez Signs and Graphix from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Section 262.024.(4), 262.024.(7)(A) and 262.024.(7)(D), for the one time purchase of vehicle graphics in the amount of $10,095.
18. Discuss, consider and take appropriate action on approving an agreement between Williamson County and the Friends of Berry Springs Park and Preserve, Inc. The Friends are a volunteer organization designed to support the operations of Berry Springs Park and Preserve. The agreement has been reviewed and approved by Legal and Audit.
19. Discuss, consider and take appropriate action on approving an agreement between Williamson County and the Friends of River Ranch County Park, Inc. The Friends are a volunteer organization designed to support the operations of River Ranch County Park. The agreement has been reviewed and approved by Legal and Audit.
Items 17 - 19, 28 & 29 (Part 2 of 2)
17. Discuss, consider and take appropriate action on exempting Armstrong Forensic Laboratory, Inc. from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(a)(2) an item necessary to preserve or protect the public health or safety of the residents of the county and authorizing execution of the agreement.
18. Discuss, consider and take appropriate action on approving an agreement between Williamson County and the Friends of Berry Springs Park and Preserve, Inc. The Friends are a volunteer organization designed to support the operations of Berry Springs Park and Preserve. The agreement has been reviewed and approved by Legal and Audit.
19. Discuss, consider and take appropriate action on approving an agreement between Williamson County and the Friends of River Ranch County Park, Inc. The Friends are a volunteer organization designed to support the operations of River Ranch County Park. The agreement has been reviewed and approved by Legal and Audit.
28. Discuss, consider and take appropriate action on exempting the Navy Electro-Optic Loan program from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Section 262.024.(a)(2) for the 12-month loan of equipment in the amount of $6,600.
29. Discuss, consider, and take appropriate action on exempting Larry Perez Signs and Graphix from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Section 262.024.(4), 262.024.(7)(A) and 262.024.(7)(D), for the one time purchase of vehicle graphics in the amount of $10,095.
59. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney’s Office from State Judiciary Apportionment Funds.
60. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney’s Office from State Judiciary Apportionment Funds.
64. Receive updates on the Department of Infrastructure projects and issues.
65. Discuss, consider and take appropriate action on Supplemental Work Authorization No 2 to Work Authorization No 2 under Williamson County Contract between Freese and Nichols, Inc. and Williamson County dated April 7, 2016 for Engineering Design Services for the repair of San Gabriel Ranch Road.
66. Discuss, consider, and take appropriate action regarding Change Order No. 1 in the amount of $112,306.36 for the Seward Junction Improvements (Jordan Foster Construction), a Road Bond project in Commissioner Pct. 2. P: 271 and 274. Funding Source: Road Bond.
68. Discuss, consider, and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the CR 258 project, a project in Commissioner Pct. 2. P:277 Funding Source: Road Bond
69. Discuss, consider and take appropriate action on an Order approving a construction contract for a roadway related improvements within the Avery Centre Road District # 1.
70. Discuss, consider and take appropriate action on a Resolution with TxDot regarding an Advance Funding Agreement with TxDot for Locally Funded Road and Construction Project On-System which will allow a new grade separated intersection at CR 101 and US 79/FM 3349 in Williamson County, Texas.
71. Discuss, consider and take appropriate action on an Advance Funding Agreement with TxDot for Locally Funded Road and Construction Project On-System which will allow a new grade separated intersection at CR 101 and US 79/FM 3349 in Williamson County, Texas.
72. Discuss, consider and take appropriate action on a Real Estate Contract with Marion Shipman for right of way needed on the County Road 258 project. (Parcel 24) Funding Source: Road Bonds P277.
73. Discuss, consider and take appropriate action on a Real Estate Contract with Danny Hullum, Trustee of The Hullum Family Land Trust Created Under The Will of Wayne Hullum, deceased and Danny Hullum, As Trustee of The Danny Hullum Land Trust dated December 13, 1996 for right of way needed on the County Road 111 project. (Parcel 1/1DE). Funding Source: Road Bonds P249.
74. Discuss, consider and take appropriate action on a Real Estate Contract with M&RBFF, LLC for right of way needed on the County Road 111 project. (Parcel 26/26DE). Funding Source: Road Bonds P249.
75. Discuss, consider and take appropriate action on an Interlocal Agreement with Jonah Special Utility District regarding relocation of water system improvements on the County Road 101 project.
77. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for SW 183 and SH 29 Loop. b) Discuss the acquisition of real property for CR 101 c) Discuss the acquisition of real property: O'Connor Signal Project d) Discuss the acquisition of real property: CR 258 e) Discuss the acquisition of real property for County Facilities. f) Discuss the acquisition of real property for Seward Junction SE and SW Loop. g) Discuss the acquisition of real property for SH 29 @ DB Wood. h) Discuss the acquisition of real property for Hairy Man Rd. i) Discuss the acquisition of real property for Southwest Bypass. j) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd. k) Discuss the acquisition of real property for CR 111. l) Discuss the acquisition of real property for Corridor H m) Discuss the acquisition of drainage easements on the Forest North Drainage Project. n) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35. o) Discuss the acquisition of right-of-way for Corridor C. p) Discuss the acquisition of right-of-way for Corridor F. q) Discuss the acquisition of right-of-way for Corridor D. r) Discuss the acquisition of right-of-way for SE Loop/Corridor A. s) Discuss the acquisition of right-of-way for Reagan extension. t) Discuss the acquisition of right of way for the Great Oaks Bridge Project. u) Discuss the acquisition of real property for the Brushy Creek Trail Project. v) Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat. x) Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center y) Discuss the acquisition of the MKT Right of Way B. Property or Real Estate owned by Williamson County Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility c) Potential governmental uses for 8th Street downtown parking lot d) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD) e) Discuss property usage at Longhorn Junction f) Discuss sale of excess 183A right of way to abutting property owner. g) Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. h) Discuss Blue Springs Boulevard i) Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties. E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
78. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Wolf Lakes c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366 d) Project Deliver e) Project Advantage f) Project Cedar g) Project Expansion h) Project Arcos i) Project Woods j) Project Co-Op
79. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Employee/personnel related matters d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division. g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.) h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division. i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas. k) Valerie Adams - EEOC Charge No. 450-2018-03807 l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas. n) BANGL Pipeline Project o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927 r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division. s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232. t) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division. u) Claim of Regina Wright. v) Law on use of County facilities. w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas. x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
80. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
81. Discuss and take appropriate action concerning economic development.
82. Discuss and take appropriate action concerning real estate.
83. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Employee/personnel related matters d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division. g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.) h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division. i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas. k) Valerie Adams - EEOC Charge No. 450-2018-03807 l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas. n) BANGL Pipeline Project o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927 r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division. s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232. t) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division. u) Claim of Regina Wright. v) Law on use of County facilities. w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas. x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
84. Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
Feb 25, 2020 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONERS COURT February 25, 2020 9:30 A.M.
1. Review and approval of minutes.
2. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
85. Comments from Commissioners. (Part 1 of 2)
_________________________ Bill Gravell, Jr., County Judge
This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 21st day of February 2020 at 5:00 P.M. and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.
4. Discuss, consider and take appropriate action on a line item transfer for Mobile Outreach Team.
6. Discuss, consider and take appropriate action on a line item transfer for Wireless Communications.
7. Discuss, consider and take appropriate action acknowledging line item transfers of $500.00 or less completed by the County Auditor during October - December 2019 (FY20 - 1st Quarter).
9. Discuss, consider and take appropriate action on authorizing the disposal of various county vehicle and equipment assets through Auction including one (1) Chevy Tahoe, pursuant to Tx. Local Gov’t Code 263.152.
10. Discuss, consider and take appropriate action on approving property tax collections for the month of January 2020 for the Williamson County Tax Assessor/Collector.
11. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 thru 02/20/2020 for the Williamson County Tax Assessor/Collector.
12. Discuss, consider and take appropriate action on accepting a cash donation to the Williamson County Sheriff's Office Victim Assistance Division from Gina Weesner in the amount of $100.00 pursuant to Tex. Loc. Gov Code 81.032.
13. Consider noting in the minutes acceptance of County Commissioner Continuing Education Transcript of Terry Cook and noting successful completion of continuing education hours for 2019 as required in Section 81.0025 of the Local Government Code.
14. Discuss, consider and take action on approving the 2019 Racial Profiling Report for Pct. 3 Constable Office.
15. Discuss, consider and take appropriate action on the 2019 Racial Profiling Report from Williamson County Constable 4.
16. Discuss, consider, and take appropriate action to approve the County Attorney January 2020 Monthly Report in compliance with Code of Criminal Procedure 103.005.
20. Discuss, consider and take appropriate action on approving a service contract between Williamson County and Texas Fence, LLC to provide installation of a new fence at the Expo Center in the amount of $36,217.50 and authorizing execution of the agreement.
21. Discuss, consider and take appropriate action on approving a service contract between Williamson County and Knight Security Systems, LLC to provide support for Williamson County Buildings in the amount of $65,103.72 per the terms of DIR Contract #DIR-TSO-3430 and authorizing execution of the agreement.
22. Discuss, consider and take appropriate action on approving the FY20 renewal of Microsoft EA Licenses with SHI Government Solution, Inc.in the amount of $778,519.81 per the terms of DIR Contract #DIR TSO 4092 to support the operations of the Williamson County ITS Department.
23. Discuss, consider, and take appropriate action on approving the amendment to the Garda World, Inc. armored courier service contract, and authorizing execution of the agreement.
24. Discuss, consider and take appropriate action to authorize the Williamson County Sheriff's Office to apply for the Criminal Justice Division Rifle-Resistant Body Armor Grant Program.
25. Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement regarding off duty contracting of County Sheriff Deputies with The Rosedale Foundation (Annual Eastern WILCO bike ride on April 4th).
26. Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with St. Margaret Mary Catholic Church (1101 W. New Hope Dr., Cedar Park).
27. Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for two (2) BMW 1250-RTP Motorcycles under IFB 3548.
30. Discuss, consider, and take any necessary action for approval of agreements for dishwasher and related items with Auto-Chlor Services, LLC to support facility operations at the Williamson County Juvenile Justice Center, and authorize the County Judge to sign same.
31. Discuss, consider and take appropriate action on approving the Fuelmaster Fuel Management System Extended Maintenance Agreement under the Sourcewell Cooperative Contract #022217-SYS with Syn-tech Systems, for the term 3/23/2020-03/22/2021 in the amount of $11,475.
32. Discuss, consider and take appropriate action on awarding RFP #2855 Fire & Safety, Inspection, Testing and Maintenance to the overall best respondent Impact Fire Services, LLC. and authorizing execution of the agreement.
33. Discuss, consider, and take appropriate action on approving Engineering Services between Fugro USA Land, Inc. and Williamson County and authorizing execution of the contract. Funding source is P512.
34. Discuss, consider and take appropriate action on approving the appointment of Williamson County Facilities Project Manager, Tom Stanfield, with general authority to approve change orders for the contract with LMC Corporation in relation to the Medic 11 EMS project for any increase or decrease in cost of $30,000 or less in accordance with Section 262.031 of the Local Government Code; changes in Plans and Specifications; provided, however, the original contract price may not be increased by more than 25% and the original contract price may not be decreased by 18% or more without the consent of the contractor.
35. Discuss, consider, and take appropriate action on approving a service contract between SSCi and Williamson County for an Asbestos Study as per TIPS Contract #170602 and authorizing execution of the agreement.
36. Discuss, consider and take appropriate action on Supplemental Work Authorization No 2 to Work Authorization No 3 under Williamson County Contract between Rodriguez Engineering Laboratories, LLC and Williamson County dated January 10, 2017 for On Call Geotechnical Engineering and Material Testing. Funding source is 01.0200.0210.004160.
37. Discuss, consider and take appropriate action on awarding RFQ #2571 Williamson County MOKAN Corridor Planning and Design to the overall most qualified firm CP&Y, Inc. and authorizing execution of the agreement.
38. Discuss, consider and take appropriate action on awarding RFQ #2574 Environmental Services to the overall most qualified respondent SWCA, Inc. and authorizing execution of the related agreements.
39. Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for County Road Seal Coat FY20 under IFB #3862.
40. Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Forest North Drainage Phase III Improvements under IFB #3866.
41. Discuss, consider, and take appropriate action on awarding IFB #2841 Sundown Milling and Inlay, to the lowest and responsible bidder, Texas Materials Group, and authorizing execution of the agreement.
42. Discuss, consider and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations for Smith Branch Flood Control near the Juvenile Justice Center, a project in Commissioner Precinct 3.
43. Discuss, consider and take appropriate action on a Letter Agreement with James Wong regarding a drainage easement needed on the Forest North project. Funding Source: Road Bond P225
44. Discuss, consider and take appropriate action on a Letter Agreement with John and Theresa Doane regarding a drainage easement needed on the Forest North project. Funding Source Road Bond P225
45. Discuss, consider and take appropriate action on approval of the final plat for the Blue Bird Estates subdivision – Precinct 4.
46. Discuss, consider and take appropriate action on approval of the final plat for the Santa Rita Ranch Phase 1 Section 18 subdivision – Precinct 3.
47. Discuss, consider and take appropriate action on approval of the preliminary plat for the Corley Estates subdivision – Precinct 2.
48. Discuss, consider and take appropriate action on approval of the preliminary plat for the MWalker subdivision – Precinct 3.
49. Discuss, consider and take appropriate action on approval of the final plat for Siena Section 14 subdivision – Precinct 4.
50. Discuss, consider and take appropriate action on approval of the preliminary plat for the Shilo Oaks subdivision – Precinct 4.
REGULAR AGENDA
Items 17, 28 & 29 (Part 1 of 2)
17. Discuss, consider and take appropriate action on exempting Armstrong Forensic Laboratory, Inc. from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(a)(2) an item necessary to preserve or protect the public health or safety of the residents of the county and authorizing execution of the agreement.
28. Discuss, consider and take appropriate action on exempting the Navy Electro-Optic Loan program from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Section 262.024.(a)(2) for the 12-month loan of equipment in the amount of $6,600.
29. Discuss, consider, and take appropriate action on exempting Larry Perez Signs and Graphix from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Section 262.024.(4), 262.024.(7)(A) and 262.024.(7)(D), for the one time purchase of vehicle graphics in the amount of $10,095.
18. Discuss, consider and take appropriate action on approving an agreement between Williamson County and the Friends of Berry Springs Park and Preserve, Inc. The Friends are a volunteer organization designed to support the operations of Berry Springs Park and Preserve. The agreement has been reviewed and approved by Legal and Audit.
19. Discuss, consider and take appropriate action on approving an agreement between Williamson County and the Friends of River Ranch County Park, Inc. The Friends are a volunteer organization designed to support the operations of River Ranch County Park. The agreement has been reviewed and approved by Legal and Audit.
Items 17 - 19, 28 & 29 (Part 2 of 2)
17. Discuss, consider and take appropriate action on exempting Armstrong Forensic Laboratory, Inc. from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(a)(2) an item necessary to preserve or protect the public health or safety of the residents of the county and authorizing execution of the agreement.
18. Discuss, consider and take appropriate action on approving an agreement between Williamson County and the Friends of Berry Springs Park and Preserve, Inc. The Friends are a volunteer organization designed to support the operations of Berry Springs Park and Preserve. The agreement has been reviewed and approved by Legal and Audit.
19. Discuss, consider and take appropriate action on approving an agreement between Williamson County and the Friends of River Ranch County Park, Inc. The Friends are a volunteer organization designed to support the operations of River Ranch County Park. The agreement has been reviewed and approved by Legal and Audit.
28. Discuss, consider and take appropriate action on exempting the Navy Electro-Optic Loan program from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Section 262.024.(a)(2) for the 12-month loan of equipment in the amount of $6,600.
29. Discuss, consider, and take appropriate action on exempting Larry Perez Signs and Graphix from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Section 262.024.(4), 262.024.(7)(A) and 262.024.(7)(D), for the one time purchase of vehicle graphics in the amount of $10,095.
59. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney’s Office from State Judiciary Apportionment Funds.
60. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney’s Office from State Judiciary Apportionment Funds.
64. Receive updates on the Department of Infrastructure projects and issues.
65. Discuss, consider and take appropriate action on Supplemental Work Authorization No 2 to Work Authorization No 2 under Williamson County Contract between Freese and Nichols, Inc. and Williamson County dated April 7, 2016 for Engineering Design Services for the repair of San Gabriel Ranch Road.
66. Discuss, consider, and take appropriate action regarding Change Order No. 1 in the amount of $112,306.36 for the Seward Junction Improvements (Jordan Foster Construction), a Road Bond project in Commissioner Pct. 2. P: 271 and 274. Funding Source: Road Bond.
68. Discuss, consider, and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the CR 258 project, a project in Commissioner Pct. 2. P:277 Funding Source: Road Bond
69. Discuss, consider and take appropriate action on an Order approving a construction contract for a roadway related improvements within the Avery Centre Road District # 1.
70. Discuss, consider and take appropriate action on a Resolution with TxDot regarding an Advance Funding Agreement with TxDot for Locally Funded Road and Construction Project On-System which will allow a new grade separated intersection at CR 101 and US 79/FM 3349 in Williamson County, Texas.
71. Discuss, consider and take appropriate action on an Advance Funding Agreement with TxDot for Locally Funded Road and Construction Project On-System which will allow a new grade separated intersection at CR 101 and US 79/FM 3349 in Williamson County, Texas.
72. Discuss, consider and take appropriate action on a Real Estate Contract with Marion Shipman for right of way needed on the County Road 258 project. (Parcel 24) Funding Source: Road Bonds P277.
73. Discuss, consider and take appropriate action on a Real Estate Contract with Danny Hullum, Trustee of The Hullum Family Land Trust Created Under The Will of Wayne Hullum, deceased and Danny Hullum, As Trustee of The Danny Hullum Land Trust dated December 13, 1996 for right of way needed on the County Road 111 project. (Parcel 1/1DE). Funding Source: Road Bonds P249.
74. Discuss, consider and take appropriate action on a Real Estate Contract with M&RBFF, LLC for right of way needed on the County Road 111 project. (Parcel 26/26DE). Funding Source: Road Bonds P249.
75. Discuss, consider and take appropriate action on an Interlocal Agreement with Jonah Special Utility District regarding relocation of water system improvements on the County Road 101 project.
77. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for SW 183 and SH 29 Loop. b) Discuss the acquisition of real property for CR 101 c) Discuss the acquisition of real property: O'Connor Signal Project d) Discuss the acquisition of real property: CR 258 e) Discuss the acquisition of real property for County Facilities. f) Discuss the acquisition of real property for Seward Junction SE and SW Loop. g) Discuss the acquisition of real property for SH 29 @ DB Wood. h) Discuss the acquisition of real property for Hairy Man Rd. i) Discuss the acquisition of real property for Southwest Bypass. j) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd. k) Discuss the acquisition of real property for CR 111. l) Discuss the acquisition of real property for Corridor H m) Discuss the acquisition of drainage easements on the Forest North Drainage Project. n) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35. o) Discuss the acquisition of right-of-way for Corridor C. p) Discuss the acquisition of right-of-way for Corridor F. q) Discuss the acquisition of right-of-way for Corridor D. r) Discuss the acquisition of right-of-way for SE Loop/Corridor A. s) Discuss the acquisition of right-of-way for Reagan extension. t) Discuss the acquisition of right of way for the Great Oaks Bridge Project. u) Discuss the acquisition of real property for the Brushy Creek Trail Project. v) Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat. x) Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center y) Discuss the acquisition of the MKT Right of Way B. Property or Real Estate owned by Williamson County Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility c) Potential governmental uses for 8th Street downtown parking lot d) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD) e) Discuss property usage at Longhorn Junction f) Discuss sale of excess 183A right of way to abutting property owner. g) Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. h) Discuss Blue Springs Boulevard i) Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties. E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
78. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Wolf Lakes c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366 d) Project Deliver e) Project Advantage f) Project Cedar g) Project Expansion h) Project Arcos i) Project Woods j) Project Co-Op
79. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Employee/personnel related matters d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division. g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.) h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division. i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas. k) Valerie Adams - EEOC Charge No. 450-2018-03807 l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas. n) BANGL Pipeline Project o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927 r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division. s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232. t) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division. u) Claim of Regina Wright. v) Law on use of County facilities. w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas. x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
80. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
81. Discuss and take appropriate action concerning economic development.
82. Discuss and take appropriate action concerning real estate.
83. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Employee/personnel related matters d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division. g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.) h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division. i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas. k) Valerie Adams - EEOC Charge No. 450-2018-03807 l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas. n) BANGL Pipeline Project o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927 r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division. s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232. t) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division. u) Claim of Regina Wright. v) Law on use of County facilities. w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas. x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
84. Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
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