NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT JUNE 19TH, 2018 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
5. Discuss, consider and take appropriate action on a line item transfer within Non -Departmental.
6. Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor/Collector.
7. Discuss, consider, and take appropriate action on a line item transfer for the County Attorney's Office.
8. Discuss, consider and take appropriate action on a line item transfer for the County Sheriff.
9. Discuss, consider and take appropriate action on budget line item transfer for Juvenile Services.
10. Discuss, consider and take appropriate action on authorizing the disposal of various county assets to be retired including (5) XTS/XTL, pursuant to Tx. Local Gov't code 263.152.
11. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (18) Desktops, (4) Laptops, (4) Servers and (1) UPS, pursuant to Tx. Local Gov't Code 263.152.
12. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, May 2018 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
13. Discuss, consider and take appropriate action to accept a donation of (10) first aid kits and (15) tourniquets for the Sheriff's Office from Marilie and Carson Walker.
14. Discuss, consider and take appropriate action on appointing David Bray to the Jarrell ESD #5 open board position with the term commencing effective immediately and continuing thereafter until December 31, 2018.
15. Acknowledge and enter into the official minutes the annual financial report for ESD #2.
16. Acknowledge and enter into the official minutes the annual financial statement for ESD #5.
17. Acknowledge and enter into the official minutes the annual financial statements for ESD #8.
18. Acknowledge and enter into the official minutes the financial statements for ESD #7.
19. Approve and enter into the official minutes the application to employ personnel for County Court at Law #1.
20. Discuss, consider and take appropriate action on approving the addition of a Rock Clause to the service agreement approved by Commissioner's Court on June 5, 2018 for an animal shelter canopy to support the operations of WCRAS and authorizing execution of the clause.
21. Discuss, consider, and take appropriate action on approval of the preliminary plat for the Lennice John subdivision - Pct 4.
22. Discuss, consider, and take appropriate action on approval of the final plat for the Star Ranch Commercial, Block C, Lot 8 subdivision - Pct 4.
REGULAR AGENDA
26. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
27. Receive and acknowledge the June 2018 Construction Summary Report for the Road Bond Program.
28. Discuss, consider, and take appropriate action regarding a TCEQ Agent Authorization for the Edwards Aquifer Protection Program associated with the North Mays Extension project, a Road Bond project in Commissioner Pct. 1.
29. Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $160,000 from 2013 Road Non-Departmental (P290) to Inner Loop @ WilCo Way (P226).
30. Discuss, consider and take appropriate action on the Williamson County Animal Shelter Remodel Project, Change Order # 3 from J.T. Vaughn Construction, LLC., in the amount of $32,893.00 for additional concrete, mechanical, electrical and finish scopes of work. This change order is being funded out of the Owners and Construction Managers Contingencies.
31. Discuss, consider and take appropriate action on the Williamson County Expo RV Park Project, Change Order # 1 from Champion Site Prep, L.P., in the amount of $2,310.00 for additional underground utility concrete encasement. This change order is being funded out of the Owners Contingency.
38. Discuss, consider and take appropriate action on a Real Estate Contract with Kevin and Stephanie Van Antwerp for right of way needed on CR 200. (Parcel 8) Funding Source: Road Bonds P285
39. Discuss, consider and take appropriate action on a Real Estate Contract with Terry and Traci Stanley for right of way needed on CR 200. (Parcel 9) Funding Source: Road Bonds P285
40. Discuss, consider and take appropriate action on a License Agreement with Sonterra Municipal Utility District.
42. Discuss, consider and take appropriate action regarding approving the contract statement of work from Motorola Solutions, Inc. to complete hardware refresh of the NICE recording platform for integration and compatibility with the new CISCO VoIP phone platform. (Note: procurement via Houston-Galveston Area Council HGAC Contract #RA05-15).
43. Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Repairing, Milling and Overlay - Ronald Reagan Blvd SH 195 to IH 35 under IFB # 1805-235.
44. Discuss, consider, and take appropriate action on awarding IFB # 1804-226 Commercial Fans for the Williamson County Exposition Center to the only responsive bidder Kiser Arena Specialists and authorizing execution of the Services Contract.
46. Discuss, consider, and take appropriate action on approving an agreement between Carahsoft Technology Corp. and Williamson County, for ServiceNow Onboarding and Asset Implementation Services under GSA contract # GS-35F-0119Y in the amount of $76,859.00.
47. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional revenue for Park Donations:
48. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for Park Donations:
49. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss North Woods Road District. c) Project Amazon d) Wolf Lakes e) Project Capstone f) Project Dalton House g) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
50. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property: CR 101 e) Discuss the acquisition of real property: CR 200 f) Discuss the acquisition of real property for CR 278 at Bagdad Rd. g) Discuss the acquisition of real property for SH 29 LTP. h) Discuss the acquisition of real property for County Facilities. i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision. k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd. l) Discuss the acquisition of real property for Seward Junction SE Loop. m) Discuss the acquisition of real property for SH 29 @ DB Wood. n) Discuss the acquisition of real property for Hairy Man Rd. o) Discuss the acquisition of real property for SW Bypass. p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd. q) Discuss Cedar Hollow low water crossings and Lost River. r) Discuss the Brushy Creek Trail Easement acquisition from the Steve and Brandy Jones (a.k.a. 620 Cafe) s) Discuss the acquisition of real property for Corridor H t) Discuss an Interlocal Agreement with the City of Hutto regarding CR 163. B. Property or Real Estate owned by Williamson County Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss wastewater easements in Berry Springs Park c) Discuss sale of County property on Ronald Reagan Blvd. d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility e) Potential governmental uses for 8th Street downtown parking lot f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD) g) Discuss property usage at Longhorn Junction C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties. E. Discuss the San Gabriel River trail easements.
51. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Employee/personnel related matters d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division i) Berry Springs Park and Preserve pipeline j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division. k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division. l) Williamson County Sheriff’s Office Training Center construction issues. m) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.) n) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way o) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson. p) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. q) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. r) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas s) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division. t) Discuss law in relation to Williamson County compensation policies. u) Legal matters pertaining to Cambria Cave and Brushy Creek MUD v) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas w) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.
52. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
53. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
Jun 19, 2018 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT JUNE 19TH, 2018 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
5. Discuss, consider and take appropriate action on a line item transfer within Non -Departmental.
6. Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor/Collector.
7. Discuss, consider, and take appropriate action on a line item transfer for the County Attorney's Office.
8. Discuss, consider and take appropriate action on a line item transfer for the County Sheriff.
9. Discuss, consider and take appropriate action on budget line item transfer for Juvenile Services.
10. Discuss, consider and take appropriate action on authorizing the disposal of various county assets to be retired including (5) XTS/XTL, pursuant to Tx. Local Gov't code 263.152.
11. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (18) Desktops, (4) Laptops, (4) Servers and (1) UPS, pursuant to Tx. Local Gov't Code 263.152.
12. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, May 2018 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
13. Discuss, consider and take appropriate action to accept a donation of (10) first aid kits and (15) tourniquets for the Sheriff's Office from Marilie and Carson Walker.
14. Discuss, consider and take appropriate action on appointing David Bray to the Jarrell ESD #5 open board position with the term commencing effective immediately and continuing thereafter until December 31, 2018.
15. Acknowledge and enter into the official minutes the annual financial report for ESD #2.
16. Acknowledge and enter into the official minutes the annual financial statement for ESD #5.
17. Acknowledge and enter into the official minutes the annual financial statements for ESD #8.
18. Acknowledge and enter into the official minutes the financial statements for ESD #7.
19. Approve and enter into the official minutes the application to employ personnel for County Court at Law #1.
20. Discuss, consider and take appropriate action on approving the addition of a Rock Clause to the service agreement approved by Commissioner's Court on June 5, 2018 for an animal shelter canopy to support the operations of WCRAS and authorizing execution of the clause.
21. Discuss, consider, and take appropriate action on approval of the preliminary plat for the Lennice John subdivision - Pct 4.
22. Discuss, consider, and take appropriate action on approval of the final plat for the Star Ranch Commercial, Block C, Lot 8 subdivision - Pct 4.
REGULAR AGENDA
26. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
27. Receive and acknowledge the June 2018 Construction Summary Report for the Road Bond Program.
28. Discuss, consider, and take appropriate action regarding a TCEQ Agent Authorization for the Edwards Aquifer Protection Program associated with the North Mays Extension project, a Road Bond project in Commissioner Pct. 1.
29. Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $160,000 from 2013 Road Non-Departmental (P290) to Inner Loop @ WilCo Way (P226).
30. Discuss, consider and take appropriate action on the Williamson County Animal Shelter Remodel Project, Change Order # 3 from J.T. Vaughn Construction, LLC., in the amount of $32,893.00 for additional concrete, mechanical, electrical and finish scopes of work. This change order is being funded out of the Owners and Construction Managers Contingencies.
31. Discuss, consider and take appropriate action on the Williamson County Expo RV Park Project, Change Order # 1 from Champion Site Prep, L.P., in the amount of $2,310.00 for additional underground utility concrete encasement. This change order is being funded out of the Owners Contingency.
38. Discuss, consider and take appropriate action on a Real Estate Contract with Kevin and Stephanie Van Antwerp for right of way needed on CR 200. (Parcel 8) Funding Source: Road Bonds P285
39. Discuss, consider and take appropriate action on a Real Estate Contract with Terry and Traci Stanley for right of way needed on CR 200. (Parcel 9) Funding Source: Road Bonds P285
40. Discuss, consider and take appropriate action on a License Agreement with Sonterra Municipal Utility District.
42. Discuss, consider and take appropriate action regarding approving the contract statement of work from Motorola Solutions, Inc. to complete hardware refresh of the NICE recording platform for integration and compatibility with the new CISCO VoIP phone platform. (Note: procurement via Houston-Galveston Area Council HGAC Contract #RA05-15).
43. Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Repairing, Milling and Overlay - Ronald Reagan Blvd SH 195 to IH 35 under IFB # 1805-235.
44. Discuss, consider, and take appropriate action on awarding IFB # 1804-226 Commercial Fans for the Williamson County Exposition Center to the only responsive bidder Kiser Arena Specialists and authorizing execution of the Services Contract.
46. Discuss, consider, and take appropriate action on approving an agreement between Carahsoft Technology Corp. and Williamson County, for ServiceNow Onboarding and Asset Implementation Services under GSA contract # GS-35F-0119Y in the amount of $76,859.00.
47. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional revenue for Park Donations:
48. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for Park Donations:
49. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss North Woods Road District. c) Project Amazon d) Wolf Lakes e) Project Capstone f) Project Dalton House g) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
50. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property: CR 101 e) Discuss the acquisition of real property: CR 200 f) Discuss the acquisition of real property for CR 278 at Bagdad Rd. g) Discuss the acquisition of real property for SH 29 LTP. h) Discuss the acquisition of real property for County Facilities. i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision. k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd. l) Discuss the acquisition of real property for Seward Junction SE Loop. m) Discuss the acquisition of real property for SH 29 @ DB Wood. n) Discuss the acquisition of real property for Hairy Man Rd. o) Discuss the acquisition of real property for SW Bypass. p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd. q) Discuss Cedar Hollow low water crossings and Lost River. r) Discuss the Brushy Creek Trail Easement acquisition from the Steve and Brandy Jones (a.k.a. 620 Cafe) s) Discuss the acquisition of real property for Corridor H t) Discuss an Interlocal Agreement with the City of Hutto regarding CR 163. B. Property or Real Estate owned by Williamson County Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss wastewater easements in Berry Springs Park c) Discuss sale of County property on Ronald Reagan Blvd. d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility e) Potential governmental uses for 8th Street downtown parking lot f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD) g) Discuss property usage at Longhorn Junction C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties. E. Discuss the San Gabriel River trail easements.
51. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Employee/personnel related matters d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division i) Berry Springs Park and Preserve pipeline j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division. k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division. l) Williamson County Sheriff’s Office Training Center construction issues. m) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.) n) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way o) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson. p) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. q) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. r) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas s) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division. t) Discuss law in relation to Williamson County compensation policies. u) Legal matters pertaining to Cambria Cave and Brushy Creek MUD v) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas w) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.
52. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
53. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
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