NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT MAY 29TH, 2018 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
5. Discuss, consider and take appropriate action on a line item transfer for the 277th District Court.
6. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
7. Discuss, consider, and take appropriate action regarding acceptance of a used Ipad and a golf cart as a donation to support animal shelter operations.
8. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (5) Laptops, (2) Desktops, (1) 1979 Danuser F800 post hole digger, (2) 2003 Nortan C13 concrete saw, (1) 2007 Polaris Ranger vehicle, (2) 2008 CX15 John Deere shredder, (1) 2002 New Holland RG100 motor grader, (1) 2001 Ford E350 15 passenger van, (1) 2004 Chevy Impala, and (1) 2006 Nissan Frontier pickup, pursuant to Tx. Local Gov't Code 263.152.
9. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (3) Rifle, Bushmaster, XM15-E2S, and (5) Rifle, Arma lite, M15A2, pursuant to Tx. Local Gov't Code 263.152.
10. Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through auction for the period of 4/19/2018 through 5/23/2018.
11. Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-departmental Transfer for the period of 4/19/2018 through 5/23/2018.
12. Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Destruction for the period of 4/19/2018 through 5/23/18.
13. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, April 2018 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
14. Discuss, consider, and take appropriate action on approval of the final plat for the Star Ranch Section 7 Phase 6 subdivision - Pct 4.
15. Discuss, consider, and take appropriate action on approval of the final plat for the Business Park at Brushy Creek Section 2 subdivision - Pct 4.
16. Discuss, consider, and take appropriate action on approving a license agreement with Rocky Top Ranch & Rocky Top Estates Owners Association, Inc. - Pct 3.
17. Discuss, consider, and take appropriate action on approval of the final plat for the Rancho Sienna Section 14, Phase 2 subdivision - Pct 3.
18. Discuss, consider, and take appropriate action on approval of the final plat for the Singh subdivision - Pct 4.
REGULAR AGENDA
Items 23 & 24, 26 & 27, 31 - 34 & 36
23. Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $350,000 from 2013 Road Non-Departmental (P290) to CR 305 at IH35 Phase I (P306) and to move $720,000 from SW Bypass Seg 2 (P243) to Greenfield & Oak Bluff Drainage (P506).
24. Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1708-183, in the amount of $45,558.59 for Cross Culvert Replacement.
26. Discuss, consider and take appropriate action on a Dedication Deed and Temporary Construction Easement from TR Lakeline Market Retail Corp. for right of way needed on the Lakeline Blvd. project. Funding Source Road Bonds P331
27. Discuss, consider and take appropriate action on a Real Estate Contract with Kenneth and Theresa Kirk for right of way needed on the CR 176 @ RM 2243 Project. (Parcel 7). Funding Source- Road Bonds P241
31. Discuss, consider, and take appropriate action on approving a Supplemental Agreement to the Agreement for A/E Services between Williamson County and BLGY, Inc. to provide additional services for the Juvenile Justice Center Expansion Project and authorizing execution of the agreement.
32. Discuss, consider, and take appropriate action on awarding RFQ # 1801-208 Transportation Corridor D Planning to the most qualified respondent, Halff Associates, Inc., and authorizing execution of the agreement.
33. Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Asphalt Cement under Invitation For Bid #1805-233.
34. Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Herbicides under Invitation For Bid #1805-228.
36. Discuss, consider, and take appropriate action on approving the agreement between Fuquay, Inc. and Williamson County for box culvert project materials, fabrication and delivery in the amount of $39,600.00 pursuant to BuyBoard contract #555-18, and authorizing execution of the agreement.
30. Discuss, consider, and take appropriate action on approving the purchase of Kronos software to support the operations of Williamson County from Kronos Inc. in the amount of $2,379.00 pursuant to US Communities cooperative agreement #14-JLR-003, and authorizing execution of the agreement.
35. Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for sale of approximately 1.761 acres of surplus right of way abutting US 183A under IFB # 1805-234.
37. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss North Woods Road District. c) Project Amazon d) Wolf Lakes e) Project Capstone f) Project Dalton House
38. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property: CR 101 e) Discuss the acquisition of real property: CR 200 f) Discuss the acquisition of real property for CR 278 at Bagdad Rd. g) Discuss the acquisition of real property for SH 29 LTP. h) Discuss the acquisition of real property for County Facilities. i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision. k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd. l) Discuss the acquisition of real property for Seward Junction SE Loop. m) Discuss the acquisition of real property for SH 29 @ DB Wood. n) Discuss the acquisition of real property for Hairy Man Rd. o) Discuss the acquisition of real property for SW Bypass. p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd. q) Discuss Cedar Hollow low water crossings and Lost River. r) Discuss the Brushy Creek Trail Easement acquisition from the Steve and Brandy Jones (a.k.a. 620 Cafe) s) Discuss the acquisition of real property for Corridor H B. Property or Real Estate owned by Williamson County Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss wastewater easements in Berry Springs Park c) Discuss sale of County property on Ronald Reagan Blvd. d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility e) Potential governmental uses for 8th Street downtown parking lot f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD) g) Discuss property usage at Longhorn Junction C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties. E. Discuss the San Gabriel River trail easements.
39. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Employee/personnel related matters d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division g) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division j) Berry Springs Park and Preserve pipeline k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division. l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division. m) Williamson County Sheriff’s Office Training Center construction issues. n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.) o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson. q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131 t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division. v) Discuss law in relation to Williamson County compensation policies. w) Amending the Interlocal Agreement between Williamson County, Texas and the City of Hutto, Texas relating to land acquisition options and exchanges for properties owned by both Williamson County and the City of Hutto for the Hutto Coop Project. x) Laws relating to vacancy and appointment of Judge for County Court at Law No. 1
40. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
41. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
May 29, 2018 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT MAY 29TH, 2018 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
5. Discuss, consider and take appropriate action on a line item transfer for the 277th District Court.
6. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
7. Discuss, consider, and take appropriate action regarding acceptance of a used Ipad and a golf cart as a donation to support animal shelter operations.
8. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (5) Laptops, (2) Desktops, (1) 1979 Danuser F800 post hole digger, (2) 2003 Nortan C13 concrete saw, (1) 2007 Polaris Ranger vehicle, (2) 2008 CX15 John Deere shredder, (1) 2002 New Holland RG100 motor grader, (1) 2001 Ford E350 15 passenger van, (1) 2004 Chevy Impala, and (1) 2006 Nissan Frontier pickup, pursuant to Tx. Local Gov't Code 263.152.
9. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (3) Rifle, Bushmaster, XM15-E2S, and (5) Rifle, Arma lite, M15A2, pursuant to Tx. Local Gov't Code 263.152.
10. Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through auction for the period of 4/19/2018 through 5/23/2018.
11. Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-departmental Transfer for the period of 4/19/2018 through 5/23/2018.
12. Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Destruction for the period of 4/19/2018 through 5/23/18.
13. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, April 2018 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
14. Discuss, consider, and take appropriate action on approval of the final plat for the Star Ranch Section 7 Phase 6 subdivision - Pct 4.
15. Discuss, consider, and take appropriate action on approval of the final plat for the Business Park at Brushy Creek Section 2 subdivision - Pct 4.
16. Discuss, consider, and take appropriate action on approving a license agreement with Rocky Top Ranch & Rocky Top Estates Owners Association, Inc. - Pct 3.
17. Discuss, consider, and take appropriate action on approval of the final plat for the Rancho Sienna Section 14, Phase 2 subdivision - Pct 3.
18. Discuss, consider, and take appropriate action on approval of the final plat for the Singh subdivision - Pct 4.
REGULAR AGENDA
Items 23 & 24, 26 & 27, 31 - 34 & 36
23. Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $350,000 from 2013 Road Non-Departmental (P290) to CR 305 at IH35 Phase I (P306) and to move $720,000 from SW Bypass Seg 2 (P243) to Greenfield & Oak Bluff Drainage (P506).
24. Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1708-183, in the amount of $45,558.59 for Cross Culvert Replacement.
26. Discuss, consider and take appropriate action on a Dedication Deed and Temporary Construction Easement from TR Lakeline Market Retail Corp. for right of way needed on the Lakeline Blvd. project. Funding Source Road Bonds P331
27. Discuss, consider and take appropriate action on a Real Estate Contract with Kenneth and Theresa Kirk for right of way needed on the CR 176 @ RM 2243 Project. (Parcel 7). Funding Source- Road Bonds P241
31. Discuss, consider, and take appropriate action on approving a Supplemental Agreement to the Agreement for A/E Services between Williamson County and BLGY, Inc. to provide additional services for the Juvenile Justice Center Expansion Project and authorizing execution of the agreement.
32. Discuss, consider, and take appropriate action on awarding RFQ # 1801-208 Transportation Corridor D Planning to the most qualified respondent, Halff Associates, Inc., and authorizing execution of the agreement.
33. Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Asphalt Cement under Invitation For Bid #1805-233.
34. Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Herbicides under Invitation For Bid #1805-228.
36. Discuss, consider, and take appropriate action on approving the agreement between Fuquay, Inc. and Williamson County for box culvert project materials, fabrication and delivery in the amount of $39,600.00 pursuant to BuyBoard contract #555-18, and authorizing execution of the agreement.
30. Discuss, consider, and take appropriate action on approving the purchase of Kronos software to support the operations of Williamson County from Kronos Inc. in the amount of $2,379.00 pursuant to US Communities cooperative agreement #14-JLR-003, and authorizing execution of the agreement.
35. Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for sale of approximately 1.761 acres of surplus right of way abutting US 183A under IFB # 1805-234.
37. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss North Woods Road District. c) Project Amazon d) Wolf Lakes e) Project Capstone f) Project Dalton House
38. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property: CR 101 e) Discuss the acquisition of real property: CR 200 f) Discuss the acquisition of real property for CR 278 at Bagdad Rd. g) Discuss the acquisition of real property for SH 29 LTP. h) Discuss the acquisition of real property for County Facilities. i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision. k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd. l) Discuss the acquisition of real property for Seward Junction SE Loop. m) Discuss the acquisition of real property for SH 29 @ DB Wood. n) Discuss the acquisition of real property for Hairy Man Rd. o) Discuss the acquisition of real property for SW Bypass. p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd. q) Discuss Cedar Hollow low water crossings and Lost River. r) Discuss the Brushy Creek Trail Easement acquisition from the Steve and Brandy Jones (a.k.a. 620 Cafe) s) Discuss the acquisition of real property for Corridor H B. Property or Real Estate owned by Williamson County Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss wastewater easements in Berry Springs Park c) Discuss sale of County property on Ronald Reagan Blvd. d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility e) Potential governmental uses for 8th Street downtown parking lot f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD) g) Discuss property usage at Longhorn Junction C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties. E. Discuss the San Gabriel River trail easements.
39. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Employee/personnel related matters d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division g) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division j) Berry Springs Park and Preserve pipeline k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division. l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division. m) Williamson County Sheriff’s Office Training Center construction issues. n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.) o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson. q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division. s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131 t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division. v) Discuss law in relation to Williamson County compensation policies. w) Amending the Interlocal Agreement between Williamson County, Texas and the City of Hutto, Texas relating to land acquisition options and exchanges for properties owned by both Williamson County and the City of Hutto for the Hutto Coop Project. x) Laws relating to vacancy and appointment of Judge for County Court at Law No. 1
40. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
41. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
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