NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT OCTOBER 10TH, 2017 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
5. Discuss, consider and take appropriate action on a line item transfer for the County Attorney's Office.
6. Discuss, consider and take appropriate action on a line item transfer for the Budget Office.
7. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
8. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (9) Fluorescent light fixtures and (100) Ballot Scanners (see attached lists) pursuant to Tx. Local Govt Code 263.152.
9. Discuss, consider and take appropriate action on authorizing the retirement from the county inventory of assets stolen (see attached list) per the recommendation of the County Auditor's Office.
10. Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Austin White Lime Company (Plant property on McNeil Rd.)
11. Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with St. Richard's Episcopal Church (Traffic control and security at Church's fall festival).
12. Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Campus Project; Change Order #25 in the amount of $8,854.00 for modification to the roof design at Building B to allow for proper tie-in to existing structure per ASI (Architect Supplemental Instruction) # 16, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Construction Managers Contingency.
13. Discuss, consider and take appropriate action on Work Authorization No 6 in the amount of $35,791.50 to expire November 30, 2017 under Williamson County contract for Surveying Services between Surveying and Mapping (SAM) LLC and Williamson County dated February 9, 2015 for Surveying Services - L20 relocation for the Tracy Chambers Lane extension for Williamson County.
14. Discuss, consider and take appropriate action on Work Authorization No 2 in the amount of $26,748.00 to expire December 30, 2017 under Williamson County contract for Engineering Services between Alliance Transportation Group and Williamson County dated October 19, 2016 for Engineering Services for Williamson County Long Range Transportation Plan for Williamson County Road and Bridge.
REGULAR AGENDA
19. Discuss, consider and take appropriate action on a Contract Amendment No. 3 to the Georgetown Inner Loop @ WilCo Way contract between Williamson County and Rodriguez Transportation Group, Inc. relating to the 2013 Road Bond Program.
20. Discuss, consider and take appropriate action on approving 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $650,000 from RM 620 Phase 2 (P235) to Pearson Ranch Road Extension (P221) of $350,000 and Forest North (P225) of $300,000. Also, move $3,000,000 from Southwest Bypass (P243) to Georgetown ILA Southwest Bypass Phase I (P453) and $50,000 from 2013 Road Non-Departmental (P290) to Bagdad Road @ CR 278 (P438).
21. Discuss and take appropriate action on Williamson County North Campus Project, P324, Change Order #21 from Vaughn Construction in the amount of $10,364.00 for utility adjustments due to elevation changes of drainage structures. This change order is being funded out of the Construction Managers Contingency.
22. Discuss and take appropriate action on Williamson County North Campus Project, P324, Change Order #22 from Vaughn Construction in the amount of $6,461.00 per direction from ASI # 21 to install additional conduits and other material changes. This change order is being funded out of the Construction Managers Contingency.
23. Discuss and take appropriate action on Williamson County North Campus Project, P324, Change Order #24 from Vaughn Construction in the amount of $33,906.00 for changes in the scope of work to existing utilities due to the installation of new drainage components. This change order is being funded out of the Construction Managers Contingency.
30. Discuss, consider, and take appropriate action on awarding RFP# 1707-176, Interpretive Center Planning & Exhibit Design for the River Ranch County Park to Erin McClelland Museum Services and authorizing execution of the service contract.
31. Discuss, consider, and take appropriate action on awarding IFB # 1708-188 for Emulsions to the lowest and best bidders Ergon Asphalt, P2 Emulsions and Wright Asphalt.
32. Discuss, consider, and take appropriate action on authorizing the annual agreement for the Microsoft Premier Support Services per DIR contract DIR-TSO-3781, for the term of November 1, 2017 - October 31, 2018 with Microsoft Corporation in the amount of $45,536.
33. Discuss, consider and take appropriate action on approving the agreement between Heart of Texas Landscape & Irrigation and Williamson County for Landscaping Services for the Sheriff's Office Firing Range in Hutto.
34. Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's office from State Judiciary Apportionment Funds:
35. Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's office from State Judiciary Apportionment Funds:
36. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Attorney's Office to pay state legislative supplements:
37. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge expenditures for the County Attorney's Office. This expenditure is paid by State Legislative Supplement dollars:
38. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Columbus Balbo e) Mega Site f) Texas State Gold Depository g) Project New World h) Coop District Development i) Project Amazon
39. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 101 f) Discuss the acquisition of real property: CR 111 g) Discuss the acquisition of real property for CR 278 at Bagdad Rd. h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property for County Facilities. j) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. k) Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. l) Discuss the acquisition of a drainage easement for CR 108. m) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. n) Discuss the acquisition of real property for CR 278 @ Bagdad Rd. o) Discuss the acquisition of real property for Seward Junction SE Loop. p) Discuss the acquisition of real property for US 183. q) Discuss the acquisition of real property for Hairy Man Rd. r) Discuss the acquisition of real property for SW Bypass. s) Discuss the acquisition of real property for Crossroad Acres. t) Discuss proposed acquisition of real property on CR 138. u) Discuss proposed acquisition of real property at Highland Springs Lane. v) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd. w) Discuss Cedar Hollow low water crossings and Lost River. x) Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas y) Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas z) Discuss the acquistiion of Real Estate for Tower Site. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of 183 A excess right of way c) Discuss proposed sale of real estate of Blue Springs Blvd d) Discuss transfer of right of way for Westinghouse Rd. to the City of Georgetown. e) Discuss wastewater easements in Berry Springs Park f) Discuss Development Agreement with Ashby Capital Investments, LLC g) Discuss sale of County property on Ronald Reagan Blvd. h) Discuss abandonment of County property on CR 123. i) Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas j) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility k) Discuss possible sale/disposition of a portion of CR 117. l) Discuss possible sale or exchange of property to LCRA. m) Discuss sale of property adjacent to Blue Springs Boulevard, Georgetown, Texas. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
40. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District g) County Road 241 utility and Right-of-Way Issues and matters; h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division m) Berry Springs Park and Preserve pipeline n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division. o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division. p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Teaxas.
41. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
42. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
Oct 10, 2017 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT OCTOBER 10TH, 2017 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
5. Discuss, consider and take appropriate action on a line item transfer for the County Attorney's Office.
6. Discuss, consider and take appropriate action on a line item transfer for the Budget Office.
7. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
8. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (9) Fluorescent light fixtures and (100) Ballot Scanners (see attached lists) pursuant to Tx. Local Govt Code 263.152.
9. Discuss, consider and take appropriate action on authorizing the retirement from the county inventory of assets stolen (see attached list) per the recommendation of the County Auditor's Office.
10. Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Austin White Lime Company (Plant property on McNeil Rd.)
11. Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with St. Richard's Episcopal Church (Traffic control and security at Church's fall festival).
12. Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Campus Project; Change Order #25 in the amount of $8,854.00 for modification to the roof design at Building B to allow for proper tie-in to existing structure per ASI (Architect Supplemental Instruction) # 16, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Construction Managers Contingency.
13. Discuss, consider and take appropriate action on Work Authorization No 6 in the amount of $35,791.50 to expire November 30, 2017 under Williamson County contract for Surveying Services between Surveying and Mapping (SAM) LLC and Williamson County dated February 9, 2015 for Surveying Services - L20 relocation for the Tracy Chambers Lane extension for Williamson County.
14. Discuss, consider and take appropriate action on Work Authorization No 2 in the amount of $26,748.00 to expire December 30, 2017 under Williamson County contract for Engineering Services between Alliance Transportation Group and Williamson County dated October 19, 2016 for Engineering Services for Williamson County Long Range Transportation Plan for Williamson County Road and Bridge.
REGULAR AGENDA
19. Discuss, consider and take appropriate action on a Contract Amendment No. 3 to the Georgetown Inner Loop @ WilCo Way contract between Williamson County and Rodriguez Transportation Group, Inc. relating to the 2013 Road Bond Program.
20. Discuss, consider and take appropriate action on approving 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $650,000 from RM 620 Phase 2 (P235) to Pearson Ranch Road Extension (P221) of $350,000 and Forest North (P225) of $300,000. Also, move $3,000,000 from Southwest Bypass (P243) to Georgetown ILA Southwest Bypass Phase I (P453) and $50,000 from 2013 Road Non-Departmental (P290) to Bagdad Road @ CR 278 (P438).
21. Discuss and take appropriate action on Williamson County North Campus Project, P324, Change Order #21 from Vaughn Construction in the amount of $10,364.00 for utility adjustments due to elevation changes of drainage structures. This change order is being funded out of the Construction Managers Contingency.
22. Discuss and take appropriate action on Williamson County North Campus Project, P324, Change Order #22 from Vaughn Construction in the amount of $6,461.00 per direction from ASI # 21 to install additional conduits and other material changes. This change order is being funded out of the Construction Managers Contingency.
23. Discuss and take appropriate action on Williamson County North Campus Project, P324, Change Order #24 from Vaughn Construction in the amount of $33,906.00 for changes in the scope of work to existing utilities due to the installation of new drainage components. This change order is being funded out of the Construction Managers Contingency.
30. Discuss, consider, and take appropriate action on awarding RFP# 1707-176, Interpretive Center Planning & Exhibit Design for the River Ranch County Park to Erin McClelland Museum Services and authorizing execution of the service contract.
31. Discuss, consider, and take appropriate action on awarding IFB # 1708-188 for Emulsions to the lowest and best bidders Ergon Asphalt, P2 Emulsions and Wright Asphalt.
32. Discuss, consider, and take appropriate action on authorizing the annual agreement for the Microsoft Premier Support Services per DIR contract DIR-TSO-3781, for the term of November 1, 2017 - October 31, 2018 with Microsoft Corporation in the amount of $45,536.
33. Discuss, consider and take appropriate action on approving the agreement between Heart of Texas Landscape & Irrigation and Williamson County for Landscaping Services for the Sheriff's Office Firing Range in Hutto.
34. Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's office from State Judiciary Apportionment Funds:
35. Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's office from State Judiciary Apportionment Funds:
36. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Attorney's Office to pay state legislative supplements:
37. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge expenditures for the County Attorney's Office. This expenditure is paid by State Legislative Supplement dollars:
38. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Columbus Balbo e) Mega Site f) Texas State Gold Depository g) Project New World h) Coop District Development i) Project Amazon
39. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 101 f) Discuss the acquisition of real property: CR 111 g) Discuss the acquisition of real property for CR 278 at Bagdad Rd. h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property for County Facilities. j) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. k) Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. l) Discuss the acquisition of a drainage easement for CR 108. m) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. n) Discuss the acquisition of real property for CR 278 @ Bagdad Rd. o) Discuss the acquisition of real property for Seward Junction SE Loop. p) Discuss the acquisition of real property for US 183. q) Discuss the acquisition of real property for Hairy Man Rd. r) Discuss the acquisition of real property for SW Bypass. s) Discuss the acquisition of real property for Crossroad Acres. t) Discuss proposed acquisition of real property on CR 138. u) Discuss proposed acquisition of real property at Highland Springs Lane. v) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd. w) Discuss Cedar Hollow low water crossings and Lost River. x) Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas y) Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas z) Discuss the acquistiion of Real Estate for Tower Site. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of 183 A excess right of way c) Discuss proposed sale of real estate of Blue Springs Blvd d) Discuss transfer of right of way for Westinghouse Rd. to the City of Georgetown. e) Discuss wastewater easements in Berry Springs Park f) Discuss Development Agreement with Ashby Capital Investments, LLC g) Discuss sale of County property on Ronald Reagan Blvd. h) Discuss abandonment of County property on CR 123. i) Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas j) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility k) Discuss possible sale/disposition of a portion of CR 117. l) Discuss possible sale or exchange of property to LCRA. m) Discuss sale of property adjacent to Blue Springs Boulevard, Georgetown, Texas. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
40. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District g) County Road 241 utility and Right-of-Way Issues and matters; h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division m) Berry Springs Park and Preserve pipeline n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division. o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division. p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Teaxas.
41. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
42. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
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