NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT AUGUST 22ND, 2017 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
5. Discuss, consider, and take appropriate action on a line item transfer for Facilities.
6. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
7. Discuss, consider and take appropriate action on a line item transfer for the Sheriff's Office.
8. Discuss, consider and take appropriate action on a line item transfer for the Sheriff's Office.
9. Discuss, consider, and take appropriate action on a line item transfer for Hazardous Materials.
10. Discuss, consider, and take appropriate action on a line item transfer for Hazardous Materials.
11. Discuss, consider and take appropriate action on a line item transfer for the Jail.
13. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
14. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, July 2017 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
15. Discuss, consider, and take appropriate action on approval of the revised plat for the North San Gabriel Ranches - Pct 3.
16. Discuss, consider, and take appropriate action on approval of the final plat for the LSRWA subdivision - Pct 3.
22. Discuss, consider, and take any appropriate action regarding Change Order No. 3 in the amount of $91,734.95 for Forest North Phase 1, a Road Bond Project in Commissioner Pct. 1.
23. Discuss, consider, and take any appropriate action regarding Change Order No. 4 in the amount of $59,124.65 for Forest North Phase 1, a Road Bond Project in Commissioner Pct. 1.
24. Discuss, consider and take appropriate action on approving line item transfer for 2015 Certificates of Obligation from Non Departmental P356 to Georgetown Annex P325 in the amount of $253,704.
25. Discuss, consider and take appropriate action on a Possession & Use Agreement with WC Round Rock Land Partners, LP. a Texas limited partnership for right of way needed on N. Mays (Parcel 5).
26. Discuss, consider and take appropriate action on a Possession & USe Agreement with WC Round Rock Land Partners, LP, a Texas limited partnership for right of way needed on N. Mays. (Parcel 6)
29. Discuss, consider and take appropriate action on authorizing advertising and setting a date for a public hearing on the 2017-2018 County Clerk's Records Archive Fund for September 19th, 2017 at 10:00 am.
30. Discuss, consider and take appropriate action on authorizing advertising and setting a date for a public hearing on the 2017-2018 District Clerk's Records Technology Fund for September 19th, 2017 at 10:15 am.
33. Discuss, consider and take any appropriate action regarding renewal of contract with the Texas State Library to support operations of the Williamson County Clerk's office.
34. Discuss, consider and take appropriate action regarding the engagement of the law firm of McGinnis, Lochridge and Kilgore, L.L.P. to represent Williamson County in relation to IRS Worker Reclassification Tax Court Representation; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).
36. Discuss, consider, and take appropriate action on Supplemental Agreement No. 1 to Agreement for Architectural and Engineering Services by and between RHad Enterprises, Inc., D/B/A Mode Design Company, formerly also D/B/A Moman Architecture for the performance of additional architectural and engineering services in relation to Southwest Williamson County Regional Park.
37. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to set auction dates for Williamson County.
38. Discuss, consider and take appropriate action on authorizing the annual System Support Agreement for system and maintenance support of the Electronic Docket System for the term of 10/01/2017 through 09/30/18, with Infax, Inc., for the annual amount of $8,300.00.
39. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Court Reporter Service Fund:
40. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Columbus Balbo e) Mega Site f) Texas State Gold Depository
41. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 101 f) Discuss the acquisition of real property: CR 111 g) Discuss the acquisition of real property for CR 278 at Bagdad Rd. h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property for County Facilities. j) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. k) Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. l) Discuss the acquisition of a drainage easement for CR 108. m) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. n) Discuss the acquisition of real property for CR 258. o) Discuss the acquisition of real property for Seward Junction SE Loop. p) Discuss the acquisition of real property for US 183. q) Discuss the acquisition of real property for Hairy Man Rd. r) Discuss the acquisition of real property for SW Bypass. s) Discuss the acquisition of real property for Crossroad Acres. t) Discuss proposed acquisition of real property on CR 138. u) Discuss proposed acquisition of real property at Highland Springs Lane. v) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd. x) Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas y) Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas z) Discuss the acquistiion of Real Estate for Tower Site. aa) Discuss Cedar Hollow low water crossing and Lost River. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of 183 A excess right of way c) Discuss proposed sale of real estate of Blue Springs Blvd d) Discuss transfer of right of way for Westinghouse Rd. to the City of Georgetown. e) Discuss wastewater easements in Berry Springs Park f) Discuss Development Agreement with Ashby Capital Investments, LLC g) Discuss sale of County property on Ronald Reagan Blvd. h) Discuss abandonment of County property on CR 123. i) Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas j) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility k) Discuss possible sale/disposition of a portion of CR 117. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
42. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District g) County Road 241 utility and Right-of-Way Issues and matters; h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division m) Berry Springs Park and Preserve pipeline n) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division o) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision. p) Requirements relating to grant of easement to Lone Star Regional Water Authority on Hwy 95 q) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
43. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
44. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
Aug 22, 2017 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT AUGUST 22ND, 2017 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
5. Discuss, consider, and take appropriate action on a line item transfer for Facilities.
6. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
7. Discuss, consider and take appropriate action on a line item transfer for the Sheriff's Office.
8. Discuss, consider and take appropriate action on a line item transfer for the Sheriff's Office.
9. Discuss, consider, and take appropriate action on a line item transfer for Hazardous Materials.
10. Discuss, consider, and take appropriate action on a line item transfer for Hazardous Materials.
11. Discuss, consider and take appropriate action on a line item transfer for the Jail.
13. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
14. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, July 2017 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
15. Discuss, consider, and take appropriate action on approval of the revised plat for the North San Gabriel Ranches - Pct 3.
16. Discuss, consider, and take appropriate action on approval of the final plat for the LSRWA subdivision - Pct 3.
22. Discuss, consider, and take any appropriate action regarding Change Order No. 3 in the amount of $91,734.95 for Forest North Phase 1, a Road Bond Project in Commissioner Pct. 1.
23. Discuss, consider, and take any appropriate action regarding Change Order No. 4 in the amount of $59,124.65 for Forest North Phase 1, a Road Bond Project in Commissioner Pct. 1.
24. Discuss, consider and take appropriate action on approving line item transfer for 2015 Certificates of Obligation from Non Departmental P356 to Georgetown Annex P325 in the amount of $253,704.
25. Discuss, consider and take appropriate action on a Possession & Use Agreement with WC Round Rock Land Partners, LP. a Texas limited partnership for right of way needed on N. Mays (Parcel 5).
26. Discuss, consider and take appropriate action on a Possession & USe Agreement with WC Round Rock Land Partners, LP, a Texas limited partnership for right of way needed on N. Mays. (Parcel 6)
29. Discuss, consider and take appropriate action on authorizing advertising and setting a date for a public hearing on the 2017-2018 County Clerk's Records Archive Fund for September 19th, 2017 at 10:00 am.
30. Discuss, consider and take appropriate action on authorizing advertising and setting a date for a public hearing on the 2017-2018 District Clerk's Records Technology Fund for September 19th, 2017 at 10:15 am.
33. Discuss, consider and take any appropriate action regarding renewal of contract with the Texas State Library to support operations of the Williamson County Clerk's office.
34. Discuss, consider and take appropriate action regarding the engagement of the law firm of McGinnis, Lochridge and Kilgore, L.L.P. to represent Williamson County in relation to IRS Worker Reclassification Tax Court Representation; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).
36. Discuss, consider, and take appropriate action on Supplemental Agreement No. 1 to Agreement for Architectural and Engineering Services by and between RHad Enterprises, Inc., D/B/A Mode Design Company, formerly also D/B/A Moman Architecture for the performance of additional architectural and engineering services in relation to Southwest Williamson County Regional Park.
37. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to set auction dates for Williamson County.
38. Discuss, consider and take appropriate action on authorizing the annual System Support Agreement for system and maintenance support of the Electronic Docket System for the term of 10/01/2017 through 09/30/18, with Infax, Inc., for the annual amount of $8,300.00.
39. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Court Reporter Service Fund:
40. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Columbus Balbo e) Mega Site f) Texas State Gold Depository
41. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 101 f) Discuss the acquisition of real property: CR 111 g) Discuss the acquisition of real property for CR 278 at Bagdad Rd. h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property for County Facilities. j) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. k) Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. l) Discuss the acquisition of a drainage easement for CR 108. m) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. n) Discuss the acquisition of real property for CR 258. o) Discuss the acquisition of real property for Seward Junction SE Loop. p) Discuss the acquisition of real property for US 183. q) Discuss the acquisition of real property for Hairy Man Rd. r) Discuss the acquisition of real property for SW Bypass. s) Discuss the acquisition of real property for Crossroad Acres. t) Discuss proposed acquisition of real property on CR 138. u) Discuss proposed acquisition of real property at Highland Springs Lane. v) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd. x) Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas y) Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas z) Discuss the acquistiion of Real Estate for Tower Site. aa) Discuss Cedar Hollow low water crossing and Lost River. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of 183 A excess right of way c) Discuss proposed sale of real estate of Blue Springs Blvd d) Discuss transfer of right of way for Westinghouse Rd. to the City of Georgetown. e) Discuss wastewater easements in Berry Springs Park f) Discuss Development Agreement with Ashby Capital Investments, LLC g) Discuss sale of County property on Ronald Reagan Blvd. h) Discuss abandonment of County property on CR 123. i) Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas j) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility k) Discuss possible sale/disposition of a portion of CR 117. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
42. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District g) County Road 241 utility and Right-of-Way Issues and matters; h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division m) Berry Springs Park and Preserve pipeline n) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division o) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision. p) Requirements relating to grant of easement to Lone Star Regional Water Authority on Hwy 95 q) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
43. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
44. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
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