NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT MARCH 28TH, 2017 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for Non Departmental.
6. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
7. Discuss, consider and take appropriate action on a line transfer for Road and Bridge Division.
8. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
9. Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for February 2017 pursuant to Texas Local Government Code §114.026.
10. Discuss, consider and take appropriate action to appoint Sherry Golden as Assistant Veteran Service Officer for Williamson County Veteran Services.
11. Discuss, consider and take any appropriate action regarding acceptance of the 2016 Racial Profiling Report pursuant to Texas Code of Criminal Procedure Article 2.131 - 2.138 from Precinct 4 Constable's Office.
12. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (6) File cabinets, (1) Table, (1) Chair, (1) Laptop Stand, (1) Docking station, (3) Dell power cords, (4) Cartridges, (1) Postage machine, (1) Desk, (2) Metal drawers for cubicle, (1) Large cabinet, (1) 2002 Gray Gradall XL3100 Crane (see attached list) pursuant to Tx. Local Gov't code 263.152.
13. Discuss, consider and take appropriate action on authorizing the retirement from the county inventory of assets not found including, (3) Motorola Radio's, (1) Mobile Radio, (1) Digital Camera, (4) Traffic Director's, (2) Dell Monitors, (1) Mobile Vision Video, (1) Mobile Vision in Car Camera Video System, (1) Tracking system, (3) Laptops, (1) Desktop, (3) Wearable cameras, (1) Point Blank Armor Vision, (15) Body Armor's, (5) Equipment Radio's, (7) Equipment's for Vehicle's, (2) Other Peripherals equipment, (4) Computer Equipment, (3) Law Enforcement Equipment (see attached lists) per the recommendation of the County Auditor's Office.
14. Discuss, consider and take any appropriate action regarding approval and receipt of the MOU and Standard Agreement with Williamson County Municipal Utility District No. 12 regarding off-duty contracting of County Sheriff Deputies.
15. Discuss, consider and take any appropriate action regarding approval and receipt of Standard Agreements regarding off-duty contracting of County Sheriff Deputies with: a. Williamson-Travis Counties Municipal Utility District #1 b. The Rosedale Foundation (Eastern WILCO Bike Ride)
16. Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Campus Project; Change Order #1 in the amount of $3,659.00 for safety fencing around geological features that required excavating, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.
17. Discuss, consider and take appropriate action on approval of the final plat for the Cavender Subdivision - Pct 3.
18. Discuss, consider and take appropriate action on approval of the final plat for the Holl at Cole Drive Subdivision - Pct 2.
REGULAR AGENDA
20. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
21. Discuss, consider and take appropriate action on Change Order No. 2, to the Agreement between Williamson County and J. T. Vaughn Construction, LLC, in the amount of $114,186.00 for Jacking and Boring for Roadway Sleeve in relation to the Williamson County North Campus Project.
22. Discuss, consider and take appropriate action on a real estate contract with Julie Li for right of way needed on CR 278 @ Bagdad Rd. (Parcel 1)
23. 10:00 Conduct public hearing relating to a request from the District Attorney's Office to increase the budgeted salary amount for the position of Intake Division Chief, Position #1789 , in the District Attorney's Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offered to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
24. Discuss, consider and take appropriate action on a request by the District Attorney's Office to increase the budgeted salary amount for the position of Intake Division Chief, position # 1789, in the District Attorney's Office from the budgeted annual salary amount of $93,505.10 to the increased salary amount of $100,831.12.
25. Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
26. Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
27. Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
28. Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
32. Discuss, consider and take appropriate action on approving the new Agreement for a sixty (60) month lease, with Pitney Bowes, for a DM125 Postage Machine for the Williamson County Precinct 2 Office, at $56.12/month.
33. Discuss, consider, and take appropriate action on approving the purchase of Crisis Track Disaster Management from Geopliant, LLC in the amount of $8,700.00 to support the operations of the Williamson County Office of Emergency Management and authorize the County Judge to sign attached license and service agreement.
34. Discuss, consider and take any appropriate action regarding approval of long-form agreement with Election Systems & Software, LLC for hardware maintenance and iVotronic software license and maintenance to support operations of Williamson County Elections Department (note: sole source purchase granted by minute order of Commissioners Court on September 6, 2016 under agenda item #61).
35. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Columbus Balbo e) Mega Site
36. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 101 f) Discuss the acquisition of real property: CR 111 g) Discuss the acquisition of real property for CR 278 at Bagdad Rd. h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property for County Facilities. j) Discuss the acquisition of real property on CR 305. k) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. l) Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. m) Discuss the acquisition of a drainage easement for CR 108. n) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. o) Discuss the acquisition of real property for CR 258. p) Discuss the acquisition of real property for Lakeline Blvd. q) Discuss the acquisition of real property for US 183. r) Discuss the acquisition of real property for Hairy Man Rd. s) Discuss the acquisition of real property for SW Bypass. t) Discuss the acquisition of real property for Crossroad Acres. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of 183 A excess right of way c) Discuss proposed sale of real estate of Blue Springs Blvd d) Discuss transfer of right of way for Westinghouse Rd. to the City of Georgetown. e) Discuss wastewater easements in Berry Springs Park f) Discuss Development Agreement with Ashby Capital Investments, LLC g) Discuss sale of County property on Ronald Reagan Blvd. h) Discuss abandonment of County property on CR 123. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
37. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District g) County Road 241 utility and Right-of-Way Issues and matters; h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop m) Claims of Texas Association for Children and Families n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division o) Legislative changes to firearms laws and possession of firearms on county property p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision. aa) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
38. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
39. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
Mar 28, 2017 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT MARCH 28TH, 2017 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for Non Departmental.
6. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
7. Discuss, consider and take appropriate action on a line transfer for Road and Bridge Division.
8. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
9. Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for February 2017 pursuant to Texas Local Government Code §114.026.
10. Discuss, consider and take appropriate action to appoint Sherry Golden as Assistant Veteran Service Officer for Williamson County Veteran Services.
11. Discuss, consider and take any appropriate action regarding acceptance of the 2016 Racial Profiling Report pursuant to Texas Code of Criminal Procedure Article 2.131 - 2.138 from Precinct 4 Constable's Office.
12. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (6) File cabinets, (1) Table, (1) Chair, (1) Laptop Stand, (1) Docking station, (3) Dell power cords, (4) Cartridges, (1) Postage machine, (1) Desk, (2) Metal drawers for cubicle, (1) Large cabinet, (1) 2002 Gray Gradall XL3100 Crane (see attached list) pursuant to Tx. Local Gov't code 263.152.
13. Discuss, consider and take appropriate action on authorizing the retirement from the county inventory of assets not found including, (3) Motorola Radio's, (1) Mobile Radio, (1) Digital Camera, (4) Traffic Director's, (2) Dell Monitors, (1) Mobile Vision Video, (1) Mobile Vision in Car Camera Video System, (1) Tracking system, (3) Laptops, (1) Desktop, (3) Wearable cameras, (1) Point Blank Armor Vision, (15) Body Armor's, (5) Equipment Radio's, (7) Equipment's for Vehicle's, (2) Other Peripherals equipment, (4) Computer Equipment, (3) Law Enforcement Equipment (see attached lists) per the recommendation of the County Auditor's Office.
14. Discuss, consider and take any appropriate action regarding approval and receipt of the MOU and Standard Agreement with Williamson County Municipal Utility District No. 12 regarding off-duty contracting of County Sheriff Deputies.
15. Discuss, consider and take any appropriate action regarding approval and receipt of Standard Agreements regarding off-duty contracting of County Sheriff Deputies with: a. Williamson-Travis Counties Municipal Utility District #1 b. The Rosedale Foundation (Eastern WILCO Bike Ride)
16. Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Campus Project; Change Order #1 in the amount of $3,659.00 for safety fencing around geological features that required excavating, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.
17. Discuss, consider and take appropriate action on approval of the final plat for the Cavender Subdivision - Pct 3.
18. Discuss, consider and take appropriate action on approval of the final plat for the Holl at Cole Drive Subdivision - Pct 2.
REGULAR AGENDA
20. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
21. Discuss, consider and take appropriate action on Change Order No. 2, to the Agreement between Williamson County and J. T. Vaughn Construction, LLC, in the amount of $114,186.00 for Jacking and Boring for Roadway Sleeve in relation to the Williamson County North Campus Project.
22. Discuss, consider and take appropriate action on a real estate contract with Julie Li for right of way needed on CR 278 @ Bagdad Rd. (Parcel 1)
23. 10:00 Conduct public hearing relating to a request from the District Attorney's Office to increase the budgeted salary amount for the position of Intake Division Chief, Position #1789 , in the District Attorney's Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offered to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
24. Discuss, consider and take appropriate action on a request by the District Attorney's Office to increase the budgeted salary amount for the position of Intake Division Chief, position # 1789, in the District Attorney's Office from the budgeted annual salary amount of $93,505.10 to the increased salary amount of $100,831.12.
25. Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
26. Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
27. Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
28. Discuss, consider and take appropriate action on a line item transfer for the District Attorney.
32. Discuss, consider and take appropriate action on approving the new Agreement for a sixty (60) month lease, with Pitney Bowes, for a DM125 Postage Machine for the Williamson County Precinct 2 Office, at $56.12/month.
33. Discuss, consider, and take appropriate action on approving the purchase of Crisis Track Disaster Management from Geopliant, LLC in the amount of $8,700.00 to support the operations of the Williamson County Office of Emergency Management and authorize the County Judge to sign attached license and service agreement.
34. Discuss, consider and take any appropriate action regarding approval of long-form agreement with Election Systems & Software, LLC for hardware maintenance and iVotronic software license and maintenance to support operations of Williamson County Elections Department (note: sole source purchase granted by minute order of Commissioners Court on September 6, 2016 under agenda item #61).
35. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Columbus Balbo e) Mega Site
36. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 101 f) Discuss the acquisition of real property: CR 111 g) Discuss the acquisition of real property for CR 278 at Bagdad Rd. h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property for County Facilities. j) Discuss the acquisition of real property on CR 305. k) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. l) Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. m) Discuss the acquisition of a drainage easement for CR 108. n) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. o) Discuss the acquisition of real property for CR 258. p) Discuss the acquisition of real property for Lakeline Blvd. q) Discuss the acquisition of real property for US 183. r) Discuss the acquisition of real property for Hairy Man Rd. s) Discuss the acquisition of real property for SW Bypass. t) Discuss the acquisition of real property for Crossroad Acres. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of 183 A excess right of way c) Discuss proposed sale of real estate of Blue Springs Blvd d) Discuss transfer of right of way for Westinghouse Rd. to the City of Georgetown. e) Discuss wastewater easements in Berry Springs Park f) Discuss Development Agreement with Ashby Capital Investments, LLC g) Discuss sale of County property on Ronald Reagan Blvd. h) Discuss abandonment of County property on CR 123. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
37. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District g) County Road 241 utility and Right-of-Way Issues and matters; h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop m) Claims of Texas Association for Children and Families n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division o) Legislative changes to firearms laws and possession of firearms on county property p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision. aa) Civil Action No. Case 1:17-cv-00068; Dennis Farmer & Linda Schlueter v. Williamson County and Deputy Damon Grant; In The United States District Court for the Western District of Texas, Austin Division
38. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
39. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
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