NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT JANUARY 31ST, 2017 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for the Jail.
6. Discuss, consider and take appropriate action on a line item transfer for Facilities.
7. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
8. Discuss and consider approving the County Attorney's office Racial Profiling report for 2016.
9. Discuss, consider and take any appropriate action regarding the approval of Pct. 3 Constable, 2016 Racial Profiling Report.
10. Discuss and consider approving the 2016 Racial Profiling Report for County Sheriff
11. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (1) Dell Poweredge server and (1) Dell Optiplex 7010 ( see attached lists) pursuant to Tx. Local Gov't Code 263.152.
12. Discuss, consider and take appropriate action on approving property tax collections for the month of December 2016 for the Williamson County Tax Assessor/Collector.
13. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of December 2016 for the Williamson County Tax Assessor/Collector.
REGULAR AGENDA
20. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
21. Discuss, consider and take appropriate action on a Contract Amendment No. 2 for the Utility Coordination/Relocation Services efforts between Williamson County and Cobb Fendley & Associates, Inc. relating to the 2013 Road Bond Program.
22. Discuss, consider, and take appropriate action regarding the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Ronald Reagan North Phase 3, a Road Bond Project in Commissioner Pct. 3.
23. Discuss, consider, and take appropriate action regarding the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Ronald Reagan North Phase 4, a Road Bond Project in Commissioner Pct. 3.
24. Discuss, consider, and take appropriate action regarding the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Lakeline Blvd Ph 2, a Road Bond Project in Commissioner Pct. 2.
25. Discuss, consider, and take any appropriate action regarding Change Order No. 2 in the amount of $33,848.00 for CR 258, a Road Bond Project in Commissioner Pct. 2.
26. Discuss, consider and take appropriate action on a Real Estate Zoila Santana for right of way needed on CR 111 (Parcel 43DE).
27. Discuss, consider and take appropriate action on an Assignment of Drainage Easement and a Quitclaim Deed transferring right of way to the City of Georgetown for Westinghouse Rd. from IH 35 to FM 1460.
30. Discuss, consider and take appropriate action on an appointment of a Williamson County Commissioners Court member to the CARTS Board of Directors.
31. Discuss, consider and take appropriate action on an appointment of an Elected Official to the Central Texas Clean Air Coalition.
36. Discuss, consider and take appropriate action on authorizing the renewal of Culverts Corrugated Metal Pipe, Contract #1601-050, for the same pricing, terms and conditions as the existing Contract for the term of March 8, 2017 – March 7, 2018, with Contech Engineered Solutions, LLC.
37. Discuss, consider and take appropriate action on approving the new Agreement for a sixty (60) month lease with Pitney Bowes for a SendPro P Series Postage Machine for the Williamson County Tax Office at $370.68/month.
38. Discuss, consider, and take appropriate action on approving the purchase of (1) T150 Cargo Van and (1) F250 Truck for the Building Maintenance Department from Rush Truck Center utilizing BuyBoard contract 521-16 for a total amount of $61,361.00.
39. Discuss, consider, and take appropriate action on approving contract with Tyler Technologies to provide consulting services to assist with the Odyssey software setup, configuration, and testing for additional Remote Booking Center, including LiveScan interface for a total cost of $4215.00 to support the operations of the Williamson County Attorney's Office and authorize the County Judge to sign the agreement.
40. Discuss, consider, and take appropriate action on approving (1) 16 hour Loader/Dump Truck training class on February 21st through February 22nd, 2017 for the Road & Bridge Department from Amarillo Junior College District utilizing an Interlocal Agreement for a total amount of $2,917.63.
42. Discuss, consider and take appropriate action on approving the Service Contract between Ford Audio-Video Systems, LLC and Williamson County for an Audio/Video System Modulator Upgrade, in the amount of $23,190.96 as per Buyboard contract 482-15.
43. Discuss, consider and take appropriate action on approving the purchase of ammunition for the Sheriff's Office Firing Range in Hutto, in the amount of $64,511.00, from Precision Delta as per Buyboard contract 432-13
45. Discuss, consider, and take appropriate action on authorizing the new licensing Agreement for pre-employment testing and scoring, for the term of February 1, 2017 - February 1, 2018, with Ergometrics and Applied Personnel Research, Inc., in the amount of $5,500 annually.
46. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS Donations.
47. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the use of EMS Donations.
48. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District.
49. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 101 f) Discuss the acquisition of real property: CR 111 g) Discuss the acquisition of real property for CR 278 at Bagdad Rd. h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property for County Facilities. j) Discuss the acquisition of real property on CR 305. k) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. l) Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. m) Discuss the acquisition of a drainage easement for CR 108. n) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. o) Discuss the acquisition of real property for CR 258. p) Discuss the acquisition of real property for Lakeline Blvd. q) Discuss the acquisition of real property for US 183. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of 183 A excess right of way c) Discuss proposed sale of real estate of Blue Springs Blvd d) Discuss transfer of right of way for Westinghouse Rd. to the City of Georgetown. e) Discuss wastewater easements in Berry Springs Park f) Discuss Development Agreement with Ashby Capital Investments, LLC C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
50. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District g) County Road 241 utility and Right-of-Way Issues and matters; h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop m) Claims of Texas Association for Children and Families n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division o) Legislative changes to firearms laws and possession of firearms on county property p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
51. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
52. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
53. Deliberate the appointment, employment and duties of the Williamson County Purchasing Agent; and conduct any interviews necessary with potential candidates for such appointment (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
Jan 31, 2017 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT JANUARY 31ST, 2017 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for the Jail.
6. Discuss, consider and take appropriate action on a line item transfer for Facilities.
7. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
8. Discuss and consider approving the County Attorney's office Racial Profiling report for 2016.
9. Discuss, consider and take any appropriate action regarding the approval of Pct. 3 Constable, 2016 Racial Profiling Report.
10. Discuss and consider approving the 2016 Racial Profiling Report for County Sheriff
11. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (1) Dell Poweredge server and (1) Dell Optiplex 7010 ( see attached lists) pursuant to Tx. Local Gov't Code 263.152.
12. Discuss, consider and take appropriate action on approving property tax collections for the month of December 2016 for the Williamson County Tax Assessor/Collector.
13. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of December 2016 for the Williamson County Tax Assessor/Collector.
REGULAR AGENDA
20. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
21. Discuss, consider and take appropriate action on a Contract Amendment No. 2 for the Utility Coordination/Relocation Services efforts between Williamson County and Cobb Fendley & Associates, Inc. relating to the 2013 Road Bond Program.
22. Discuss, consider, and take appropriate action regarding the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Ronald Reagan North Phase 3, a Road Bond Project in Commissioner Pct. 3.
23. Discuss, consider, and take appropriate action regarding the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Ronald Reagan North Phase 4, a Road Bond Project in Commissioner Pct. 3.
24. Discuss, consider, and take appropriate action regarding the "Notice of Termination for Stormwater Discharges associated with Construction Activities" for Lakeline Blvd Ph 2, a Road Bond Project in Commissioner Pct. 2.
25. Discuss, consider, and take any appropriate action regarding Change Order No. 2 in the amount of $33,848.00 for CR 258, a Road Bond Project in Commissioner Pct. 2.
26. Discuss, consider and take appropriate action on a Real Estate Zoila Santana for right of way needed on CR 111 (Parcel 43DE).
27. Discuss, consider and take appropriate action on an Assignment of Drainage Easement and a Quitclaim Deed transferring right of way to the City of Georgetown for Westinghouse Rd. from IH 35 to FM 1460.
30. Discuss, consider and take appropriate action on an appointment of a Williamson County Commissioners Court member to the CARTS Board of Directors.
31. Discuss, consider and take appropriate action on an appointment of an Elected Official to the Central Texas Clean Air Coalition.
36. Discuss, consider and take appropriate action on authorizing the renewal of Culverts Corrugated Metal Pipe, Contract #1601-050, for the same pricing, terms and conditions as the existing Contract for the term of March 8, 2017 – March 7, 2018, with Contech Engineered Solutions, LLC.
37. Discuss, consider and take appropriate action on approving the new Agreement for a sixty (60) month lease with Pitney Bowes for a SendPro P Series Postage Machine for the Williamson County Tax Office at $370.68/month.
38. Discuss, consider, and take appropriate action on approving the purchase of (1) T150 Cargo Van and (1) F250 Truck for the Building Maintenance Department from Rush Truck Center utilizing BuyBoard contract 521-16 for a total amount of $61,361.00.
39. Discuss, consider, and take appropriate action on approving contract with Tyler Technologies to provide consulting services to assist with the Odyssey software setup, configuration, and testing for additional Remote Booking Center, including LiveScan interface for a total cost of $4215.00 to support the operations of the Williamson County Attorney's Office and authorize the County Judge to sign the agreement.
40. Discuss, consider, and take appropriate action on approving (1) 16 hour Loader/Dump Truck training class on February 21st through February 22nd, 2017 for the Road & Bridge Department from Amarillo Junior College District utilizing an Interlocal Agreement for a total amount of $2,917.63.
42. Discuss, consider and take appropriate action on approving the Service Contract between Ford Audio-Video Systems, LLC and Williamson County for an Audio/Video System Modulator Upgrade, in the amount of $23,190.96 as per Buyboard contract 482-15.
43. Discuss, consider and take appropriate action on approving the purchase of ammunition for the Sheriff's Office Firing Range in Hutto, in the amount of $64,511.00, from Precision Delta as per Buyboard contract 432-13
45. Discuss, consider, and take appropriate action on authorizing the new licensing Agreement for pre-employment testing and scoring, for the term of February 1, 2017 - February 1, 2018, with Ergometrics and Applied Personnel Research, Inc., in the amount of $5,500 annually.
46. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS Donations.
47. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the use of EMS Donations.
48. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District.
49. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss the acquisition of real property for right-of-way for Mays St. Extension b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. c) Discuss the acquisition of real property for CR 176 at RM 2243 d) Discuss the acquisition of real property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 101 f) Discuss the acquisition of real property: CR 111 g) Discuss the acquisition of real property for CR 278 at Bagdad Rd. h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property for County Facilities. j) Discuss the acquisition of real property on CR 305. k) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. l) Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. m) Discuss the acquisition of a drainage easement for CR 108. n) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. o) Discuss the acquisition of real property for CR 258. p) Discuss the acquisition of real property for Lakeline Blvd. q) Discuss the acquisition of real property for US 183. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of 183 A excess right of way c) Discuss proposed sale of real estate of Blue Springs Blvd d) Discuss transfer of right of way for Westinghouse Rd. to the City of Georgetown. e) Discuss wastewater easements in Berry Springs Park f) Discuss Development Agreement with Ashby Capital Investments, LLC C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
50. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District g) County Road 241 utility and Right-of-Way Issues and matters; h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop m) Claims of Texas Association for Children and Families n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division o) Legislative changes to firearms laws and possession of firearms on county property p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division x) Cause No. 1JC-16-1540; Roy Earl Briggs v. Lt. Doug Wheless, In The Justice Court Precinct 1, Williamson County, Texas y) Civil Action No. 1:16-cv-01185-SS-ML, Jose Refugio Fernandez-Madrid v. Keefe Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division z) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
51. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
52. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
53. Deliberate the appointment, employment and duties of the Williamson County Purchasing Agent; and conduct any interviews necessary with potential candidates for such appointment (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
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