NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT DECEMBER 6TH, 2016 9:30 A.M.
*Due to technical difficulties, this portion of the meeting is audio only* The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
CONSENT AGENDA The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 13 )
14. Hear presentation on the Texas County Engineer/Road Administrator of the Year Award honoring Joe England.
15. Discuss and take appropriate action on the recognition of Wanda Ivicic, Williamson County Attorney Chief Victim Assistance Coordinator for receiving the Professional Victim Assistance Coordinator award from Texas District and County Attorney’s Association. Wanda is one of only three Victim Assistants who have achieved the recognition this year in the State of Texas.
16. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
17. Discuss, consider, and take appropriate action regarding a Utility Reimbursement Agreement with Pedernales Electric Cooperative (PEC) regarding utility adjustments on Seward Junction Southeast, a Road Bond Project in Commissioner Pct. 2.
18. Discuss, consider, and take appropriate action regarding a Utility Reimbursement Agreement with Charter/Spectrum utility adjustments on CR 110 South, a Road Bond Project in Commissioner Pct. 4.
19. Discuss, consider, and take appropriate action regarding a Utility Reimbursement Agreement between Charter/Spectrum and Williamson County for utility relocations on Seward Junction Southeast, a Road Bond Project in Commissioner Pct. 2.
20. Discuss, consider, and take appropriate action on the Williamson County Landfill Annual Report for fiscal year 09-01-2015 to 08-31-2016
21. Discuss, Consider and take appropriate action on a Roadway Construction, Phasing and Vacation Agreement with Larkspur Community Development Inc. and Williamson County Municipal Utility District no. 32 regarding the Bar W Ranch project.
22. Discuss, consider and take appropriate action on a Real Estate Contract with Michael and Patricia Giesen for 4.627 AC on CR 138.
23. Discuss, consider and take appropriate action on a Rule 11 and Settlement Agreement with Mustang Storage LLC for right of way needed on CR 110 South (Parcel 26S)
24. Discuss, consider and take appropriate action on a letter agreement with Jerry McNair regarding the Forest North Drainage Improvements.
25. Discuss, consider, and take appropriate action to approve a service agreement with Suddenlink for internet broadband to support county IT operations pursuant to Tex. Loc. Gov’t Code § 262.024(a)(7)(C).
27. Discuss, consider and take appropriate action on Executive Committee appointments for CAPCOG (Capital Area Council of Governments).
30. Discuss, consider, and take appropriate action on authorizing the renewal of Texas Association of Counties Risk Management Pool (TAC RMP) Contract for Workers' Compensation for the same terms and conditions as the existing Contract, for the term of January 1, 2017 - January 1, 2018, but with a 1.5% decrease in the rate, but due to an increase in payroll, the rate reflects the higher dollar amount of $651,901.00.
31. Discuss, consider and take appropriate action to approve the purchase of 3 Ford Trucks for Road and Bridge Department, for a total of $72,861. These vehicles should have been included in the request for approval along with the 5 trucks on the Court agenda 11-29, Item #46, that was approved.
32. Discuss, consider and take appropriate action to authorize the service contract with Hellas Construction, for the Parks Department for resurfacing, striping and crack repair for tennis courts at the Southwest Williamson County Regional Park, through the BuyBoard Contract #476-15.
33. Discuss, consider and take appropriate action for the Purchasing Agent to advertise for qualifications from firms to assist the Parks Department with the design and development of the Recreational Vehicle (RV) Park, Phase II, at the Expo Center under RFQ 1611-128.
REGULAR AGENDA
*DUE TO TECHNICAL DIFFICULTIES THIS MEETING WAS JOINED IN PROGRESS.*
28. Discuss, consider and take appropriate action on an increase to the Commissioner Precinct Two budget for PCN #1674.
29. Discuss, consider, and take appropriate action on a line item transfer for Commissioner Precinct Two office.
26. Discuss, consider and take appropriate action approving payment to Almanza, Blackburrn & Dickie, LLP for attorney’s fees incurred by County Judge Dan A. Gattis in relation to representation of Judge Gattis during the trial phase of the case of Lloyd v. Birkman et al, Civil Action No. 1:13-cv-505, In The United States District Court For the Western District of Texas – Austin Division (Invoice # 32158 Attached to Item).
34. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Fiji e) Leander Medical Center f) Project Monkey
35. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for Mays St. Extension b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 101 f) Discuss the acquisition of real property: IH-35 at Ronald Reagan Blvd. g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property: landfill properties j) Discuss the acquisition of real property: Inner Loop. k) Discuss the acquisition of real property for County Facilities. l) Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop) m) Discuss the acquisition of real property on CR 305. n) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. o) Discuss the acquisition of real property: Arterial H p) Discuss the acquisition of easements on the Forest North project. q) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. r) Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects. s) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. t) Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision. u) Discuss the acquisition of real property for CR 138. v) Discuss the acquisition of real property for Lakeline Blvd. x) Discuss the acquisition of real property for US 183. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of 183 A excess right of way c) Discuss proposed sale of real estate of Blue Springs Blvd d) Discuss proposed sale of excess right of way on CR 107 C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
36. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District f) County Road 241 utility and Right-of-Way Issues and matters; g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Claims of Texas Association for Children and Families m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division n) Legislative changes to firearms laws and possession of firearms on county property o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927. y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
37. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
38. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
Dec 06, 2016 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT DECEMBER 6TH, 2016 9:30 A.M.
*Due to technical difficulties, this portion of the meeting is audio only* The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
CONSENT AGENDA The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 13 )
14. Hear presentation on the Texas County Engineer/Road Administrator of the Year Award honoring Joe England.
15. Discuss and take appropriate action on the recognition of Wanda Ivicic, Williamson County Attorney Chief Victim Assistance Coordinator for receiving the Professional Victim Assistance Coordinator award from Texas District and County Attorney’s Association. Wanda is one of only three Victim Assistants who have achieved the recognition this year in the State of Texas.
16. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
17. Discuss, consider, and take appropriate action regarding a Utility Reimbursement Agreement with Pedernales Electric Cooperative (PEC) regarding utility adjustments on Seward Junction Southeast, a Road Bond Project in Commissioner Pct. 2.
18. Discuss, consider, and take appropriate action regarding a Utility Reimbursement Agreement with Charter/Spectrum utility adjustments on CR 110 South, a Road Bond Project in Commissioner Pct. 4.
19. Discuss, consider, and take appropriate action regarding a Utility Reimbursement Agreement between Charter/Spectrum and Williamson County for utility relocations on Seward Junction Southeast, a Road Bond Project in Commissioner Pct. 2.
20. Discuss, consider, and take appropriate action on the Williamson County Landfill Annual Report for fiscal year 09-01-2015 to 08-31-2016
21. Discuss, Consider and take appropriate action on a Roadway Construction, Phasing and Vacation Agreement with Larkspur Community Development Inc. and Williamson County Municipal Utility District no. 32 regarding the Bar W Ranch project.
22. Discuss, consider and take appropriate action on a Real Estate Contract with Michael and Patricia Giesen for 4.627 AC on CR 138.
23. Discuss, consider and take appropriate action on a Rule 11 and Settlement Agreement with Mustang Storage LLC for right of way needed on CR 110 South (Parcel 26S)
24. Discuss, consider and take appropriate action on a letter agreement with Jerry McNair regarding the Forest North Drainage Improvements.
25. Discuss, consider, and take appropriate action to approve a service agreement with Suddenlink for internet broadband to support county IT operations pursuant to Tex. Loc. Gov’t Code § 262.024(a)(7)(C).
27. Discuss, consider and take appropriate action on Executive Committee appointments for CAPCOG (Capital Area Council of Governments).
30. Discuss, consider, and take appropriate action on authorizing the renewal of Texas Association of Counties Risk Management Pool (TAC RMP) Contract for Workers' Compensation for the same terms and conditions as the existing Contract, for the term of January 1, 2017 - January 1, 2018, but with a 1.5% decrease in the rate, but due to an increase in payroll, the rate reflects the higher dollar amount of $651,901.00.
31. Discuss, consider and take appropriate action to approve the purchase of 3 Ford Trucks for Road and Bridge Department, for a total of $72,861. These vehicles should have been included in the request for approval along with the 5 trucks on the Court agenda 11-29, Item #46, that was approved.
32. Discuss, consider and take appropriate action to authorize the service contract with Hellas Construction, for the Parks Department for resurfacing, striping and crack repair for tennis courts at the Southwest Williamson County Regional Park, through the BuyBoard Contract #476-15.
33. Discuss, consider and take appropriate action for the Purchasing Agent to advertise for qualifications from firms to assist the Parks Department with the design and development of the Recreational Vehicle (RV) Park, Phase II, at the Expo Center under RFQ 1611-128.
REGULAR AGENDA
*DUE TO TECHNICAL DIFFICULTIES THIS MEETING WAS JOINED IN PROGRESS.*
28. Discuss, consider and take appropriate action on an increase to the Commissioner Precinct Two budget for PCN #1674.
29. Discuss, consider, and take appropriate action on a line item transfer for Commissioner Precinct Two office.
26. Discuss, consider and take appropriate action approving payment to Almanza, Blackburrn & Dickie, LLP for attorney’s fees incurred by County Judge Dan A. Gattis in relation to representation of Judge Gattis during the trial phase of the case of Lloyd v. Birkman et al, Civil Action No. 1:13-cv-505, In The United States District Court For the Western District of Texas – Austin Division (Invoice # 32158 Attached to Item).
34. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Fiji e) Leander Medical Center f) Project Monkey
35. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for Mays St. Extension b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 101 f) Discuss the acquisition of real property: IH-35 at Ronald Reagan Blvd. g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property: landfill properties j) Discuss the acquisition of real property: Inner Loop. k) Discuss the acquisition of real property for County Facilities. l) Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop) m) Discuss the acquisition of real property on CR 305. n) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. o) Discuss the acquisition of real property: Arterial H p) Discuss the acquisition of easements on the Forest North project. q) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. r) Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects. s) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. t) Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision. u) Discuss the acquisition of real property for CR 138. v) Discuss the acquisition of real property for Lakeline Blvd. x) Discuss the acquisition of real property for US 183. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss possible sale of 183 A excess right of way c) Discuss proposed sale of real estate of Blue Springs Blvd d) Discuss proposed sale of excess right of way on CR 107 C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
36. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District f) County Road 241 utility and Right-of-Way Issues and matters; g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Claims of Texas Association for Children and Families m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division n) Legislative changes to firearms laws and possession of firearms on county property o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927. y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
37. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
38. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
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