NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT OCTOBER 18TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
6. Discuss, consider and take appropriate action on approving a line item transfer for JP3.
7. Discuss, consider and take appropriate action on a line item transfer for the Health District.
8. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, September 2016 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
9. Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for September 2016 pursuant to Texas Local Government Code § 114.026.
10. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (8) Tables, (1) Computer, (1) Laptop, (1) Docking Station, (1) Keyboard, (1) Monitor, (19) Chairs, (see attached list) pursuant to Tx. Local Gov't Code 263.152.
11. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
12. Discuss, consider, and take appropriate action on approval of the final plat for the Santa Rita Ranch South Section 11 subdivision - Pct 2.
13. Discuss, consider, and take appropriate action on approval of the final plat for the Santa Rita Ranch South Section 12 subdivision - Pct 2.
14. Receive and acknowledge Contract Amendment No. 1 under Williamson County Contract between PaveTex Engineering and Testing, Inc. and Williamson County dated February 18, 2015 for On Call Geotechnical and Lab Testing Services. This supplemental is to increase the maximum amount payable to $350,000.
REGULAR AGENDA
18. Discuss, consider, and take appropriate action regarding the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) for County Road 110 South, a Road Bond Project in Commissioner Pct. 4.
19. Discuss, consider, and take appropriate action regarding the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) for Pearson Ranch Road Extension, a Road Bond Project in Commissioner Pct. 1.
20. Discuss, consider and take appropriate action on the transfers of 2013 Road Bond fund per the recommendations of Mike Weaver, Road Bond Manager in the amount of $1,000,000.00 from Non-Departmental (P290) to Pearson Ranch Road (P221), and $10,000,000.00 from Non-Departmental (P290) to CR 110 South (P260).
21. Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1507-003, in the amount of $-6,885.56 for the under-seal and overlay of Rosebud Lane, Paddington Circle and others.
23. 10:00 a.m. Hold a Public Hearing for changing the street name of Sea Smoke Cv. to Horizon Ridge Cv in the subdivision Hidden Creek Estates. Pct 2
24. Discuss, consider, and take appropriate action on the name change of Sea Smoke Cv to Horizon Ridge Cv in the subdivision Hidden Creek Estates. Pct 2
25. 10:00 Conduct public hearing relating to a request from County Attorney Dee Hobbs to increase the budgeted salary amount for the position of CA Criminal Prosecutor II, Position # 0036, in the County Attorneys Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
26. Discuss, consider and take appropriate action on a request by County Attorney Dee Hobbs to increase the budgeted salary amount for the position of CA Criminal Prosecutor II, position # 0036, in the County Attorneys Office from the budgeted annual salary amount of $65,583.88 to the increased salary amount of $72,142.26 for the remainder of the current fiscal year.
31. Discuss, consider and take any appropriate action regarding approval and receipt of agreement for vehicle reimbursements for off-duty work conducted by Williamson County Constable Precinct One deputies with The Fellowship Round Rock.
32. Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreements with: a) James Power Line Construction (traffic control/security for running lines across 183 near Andice) b) Liberty Hill Sundance Ranch HOA (annual renewal for HOA in Liberty Hill) c) Zion Athletic Booster Club (annual renewal - 5K around Zion Lutheran) d) City National Bank of Taylor (annual renewal - refill ATMs in eastern Williamson County)
34. Discuss, consider and take appropriate action on awarding RFQ 1606-095 to the best qualified firm, Alliance Transportation Group, Inc. for Engineering Services, Long Range Transportation Plan.
36. Discuss, consider and take appropriate action on approving the Supplemental Agreement for the Structured Cabling at Expo Center, Contract (1602-053) with Big State Electric, LTD.
37. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Fiji e) Leander Medical Center f) Project Monkey
38. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 119 f) Discuss the acquisition of real property: CR 305 g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property: CR 258 j) Discuss the acquisition of real property: Inner Loop. k) Discuss the acquisition of real property for County Facilities. l) Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop) m) Discuss the acquisition of Easement interests on CR 240. n) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. o) Discuss the acquisition of real property: Arterial H p) Discuss the acquisition of easements on the Forest North project. q) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. r) Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects. s) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. t) Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
39. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District f) County Road 241 utility and Right-of-Way Issues and matters; g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Claims of Texas Association for Children and Families m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division n) Legislative changes to firearms laws and possession of firearms on county property o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927. y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
40. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
41. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
Oct 18, 2016 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT OCTOBER 18TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
6. Discuss, consider and take appropriate action on approving a line item transfer for JP3.
7. Discuss, consider and take appropriate action on a line item transfer for the Health District.
8. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, September 2016 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
9. Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for September 2016 pursuant to Texas Local Government Code § 114.026.
10. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (8) Tables, (1) Computer, (1) Laptop, (1) Docking Station, (1) Keyboard, (1) Monitor, (19) Chairs, (see attached list) pursuant to Tx. Local Gov't Code 263.152.
11. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
12. Discuss, consider, and take appropriate action on approval of the final plat for the Santa Rita Ranch South Section 11 subdivision - Pct 2.
13. Discuss, consider, and take appropriate action on approval of the final plat for the Santa Rita Ranch South Section 12 subdivision - Pct 2.
14. Receive and acknowledge Contract Amendment No. 1 under Williamson County Contract between PaveTex Engineering and Testing, Inc. and Williamson County dated February 18, 2015 for On Call Geotechnical and Lab Testing Services. This supplemental is to increase the maximum amount payable to $350,000.
REGULAR AGENDA
18. Discuss, consider, and take appropriate action regarding the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) for County Road 110 South, a Road Bond Project in Commissioner Pct. 4.
19. Discuss, consider, and take appropriate action regarding the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) for Pearson Ranch Road Extension, a Road Bond Project in Commissioner Pct. 1.
20. Discuss, consider and take appropriate action on the transfers of 2013 Road Bond fund per the recommendations of Mike Weaver, Road Bond Manager in the amount of $1,000,000.00 from Non-Departmental (P290) to Pearson Ranch Road (P221), and $10,000,000.00 from Non-Departmental (P290) to CR 110 South (P260).
21. Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1507-003, in the amount of $-6,885.56 for the under-seal and overlay of Rosebud Lane, Paddington Circle and others.
23. 10:00 a.m. Hold a Public Hearing for changing the street name of Sea Smoke Cv. to Horizon Ridge Cv in the subdivision Hidden Creek Estates. Pct 2
24. Discuss, consider, and take appropriate action on the name change of Sea Smoke Cv to Horizon Ridge Cv in the subdivision Hidden Creek Estates. Pct 2
25. 10:00 Conduct public hearing relating to a request from County Attorney Dee Hobbs to increase the budgeted salary amount for the position of CA Criminal Prosecutor II, Position # 0036, in the County Attorneys Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
26. Discuss, consider and take appropriate action on a request by County Attorney Dee Hobbs to increase the budgeted salary amount for the position of CA Criminal Prosecutor II, position # 0036, in the County Attorneys Office from the budgeted annual salary amount of $65,583.88 to the increased salary amount of $72,142.26 for the remainder of the current fiscal year.
31. Discuss, consider and take any appropriate action regarding approval and receipt of agreement for vehicle reimbursements for off-duty work conducted by Williamson County Constable Precinct One deputies with The Fellowship Round Rock.
32. Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreements with: a) James Power Line Construction (traffic control/security for running lines across 183 near Andice) b) Liberty Hill Sundance Ranch HOA (annual renewal for HOA in Liberty Hill) c) Zion Athletic Booster Club (annual renewal - 5K around Zion Lutheran) d) City National Bank of Taylor (annual renewal - refill ATMs in eastern Williamson County)
34. Discuss, consider and take appropriate action on awarding RFQ 1606-095 to the best qualified firm, Alliance Transportation Group, Inc. for Engineering Services, Long Range Transportation Plan.
36. Discuss, consider and take appropriate action on approving the Supplemental Agreement for the Structured Cabling at Expo Center, Contract (1602-053) with Big State Electric, LTD.
37. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Fiji e) Leander Medical Center f) Project Monkey
38. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: CR 119 f) Discuss the acquisition of real property: CR 305 g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property: CR 258 j) Discuss the acquisition of real property: Inner Loop. k) Discuss the acquisition of real property for County Facilities. l) Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop) m) Discuss the acquisition of Easement interests on CR 240. n) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. o) Discuss the acquisition of real property: Arterial H p) Discuss the acquisition of easements on the Forest North project. q) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. r) Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects. s) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. t) Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
39. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District f) County Road 241 utility and Right-of-Way Issues and matters; g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Claims of Texas Association for Children and Families m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division n) Legislative changes to firearms laws and possession of firearms on county property o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927. y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
40. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
41. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
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