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NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT SEPTEMBER 20TH, 2016 9:30 A.M.

The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:

1. Review and approval of minutes.

2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.

3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.

CONSENT AGENDA The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 25 )

5. Discuss, consider and take appropriate action on a line item transfer for the 277th District Court.

6. Discuss, consider and take appropriate action on a line item transfer for County Court at Law #2.

7. Discuss, consider and take appropriate action on a line item transfer for All County Courts.

8. Discuss, consider, and take appropriate action on a line item transfer for the County Attorney's Office.

9. Discuss, consider and take appropriate action on a line item transfer for Mobile Outreach Team

10. Discuss, consider and take appropriate action on a line item transfer for Non Departmental.

11. Discuss, consider and take appropriate action on a line item transfer for Constable Pct. #1

12. Discuss, consider and take appropriate action on a line item transfer for the Jail.

13. Discuss, consider and take appropriate action acknowledging line item transfers of $500 or less completed by the County Auditor during Fiscal Year 2016.

14. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (1) 2010 Black/White Ford Crown Vic., (2) 2000 White 4700 Internationals,(1) 2002 White 2500 Chevy, (1) Fax Machine, (6) Printers, (1) Scanner, (1) Typewriter, (1) Air Card, (10) Phone Kits, (1) Surge Protector, (3) Desktops, (1) Keyboard, (see attached lists) pursuant to Tx. Local Gov't Code 263.152.

15. Discuss, consider and take appropriate action to approve waiving Penalty and Interest to customers as requested by the Tax Assessor/Collector's Office.

16. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, August 2016 Monthly Report in compliance with Code of Crim. Proc. § 103.005.

17. Discuss, consider and take appropriate action on approving property tax collections for the month of August 2016 for the Williamson County Tax Assessor/Collector.

18. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of August 2016 for the Williamson County Tax Assessor/Collector.

19. Discuss, consider and take appropriate action on a ?Request for Authorization of Additional Classification and Rate in relation to a Master Scheduler for the T. Don Hutto Residential Facility.

20. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

21. Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County Expo Project; Change Order # 17 in the amount of $19,984.00 for additional concrete and site work to address drainage issues at the Existing Arena, which was executed by Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.

22. Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County Expo Project; Change Order # 18 in the amount of $29,883.00 for additional site work and new parking specs to address vehicle access issues at the North end of Covered Penning, which was executed by Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.

23. Receive and acknowledge Work Authorization No. 4 under Williamson County Contract for Engineering Services between Prime Strategies, Inc. (PSI) and Williamson County dated May 13, 2014 for Planning, Design and Program Management for Williamson County Road and Bridge.

24. Discuss, consider and take appropriate action on approval of the preliminary plat for the Windmill Acres subdivision - Pct 2.

25. Discuss, consider, and take appropriate action on approval of the preliminary plat for the Harkins Subdivision, a Replat of Lots 3 and 4 of Northwest Industrial Park subdivision - Pct 4

REGULAR AGENDA

55. Discuss, consider and take appropriate action on recognizing the Purchasing Department as the recipient of the 2016 Achievement of Excellence in Public Procurement Award by the National Procurement Institute (NPI).

26. Discuss, consider and take appropriate action on resolution extending appreciation to Patricia Pulliam, Kimberly Clark, and Erica Miller for their dedicated service and efforts to improve Justice Court service for the residents of Precinct Two.

27. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.

28. Receive and acknowledge the September 2016 Construction Summary Report for the Road Bond and Pass Through Financing Programs.

29. Discuss, consider, and take appropriate action regarding a Utility Reimbursement Agreement and Utility Joint Use Agreement with Oncor Electric for utility adjustments on CR 110 South, a Road Bond Project in Commissioner Pct 4.

30. Discuss, consider, and take appropriate action regarding Change Order No. 4 in the amount of -$24,873.50 for Bill Pickett Trail (East Williamson County Park Access Road), a Road Bond Project in Commissioner Pct. 4.

31. Discuss, consider and take appropriate action on a Supplemental Agreement No. 2 to Agreement for Architectural and Engineering Services between Williamson County and BLGY, Inc. for civil drawing revisions required to describe add-alternates for the Williamson County North Campus Project.

32. Discuss, consider and take appropriate action on a Supplemental Agreement No.3 to Agreement for Architectural and Engineering Services between Williamson County and BLGY, Inc. for civil drawing revisions required to delete a wireless communications bay from the plans and drawings for the Williamson County North Campus Project.

34. Discuss, consider and take appropriate action on an Interlocal Cooperation Agreement with the City of Austin relating to the Relocation of the Anderson Mill Zone of the Forest North Neighborhood Utilities.

35. Discuss, consider and take any appropriate action regarding approval of a certification form (that no investigations will occur, based on project plan and research design) so that the Texas Historical Commission may issue an antiquities permit (archeology form) for East Williamson County Regional Water Transmission System in support of project involving county right-of-way. Action may include, but is not limited, to authorizing county engineer to sign requested certification form after review of project plan.

36. Discuss and take action to approve the District Attorney Forfeiture Fund Budget for Fiscal Year 2016-2017.

37. Discuss and take action to approve the Sheriff's Forfeiture Fund-State and Local Funds Budget for Fiscal Year 2016-2017.

38. Discuss, consider and take appropriate action on the following 2016-2017 budgets: 0390 County Wide Records Mgmt and Preservation Fund 0386 District Clerk - Records Mgmt and Preservation Fund 0350 Law Library Fund 0882 Fleet Maintenance Fund 0545 Regional Animal Shelter Fund 0507 Regional Communication System 0340 Tobacco Fund 0388 Court Records Preservation Fund 0376 Surplus Elections Contracts Fund 0374 County and District Court Technology Fund

39. Discuss, consider and acknowledge the following 2016-2017 budgets: 0355 Court Reporter Service Fund 0360 Courthouse Security Fund 0361 JP Security Fund 0372 JP Technology Fund 0370 Alternate Dispute Fund 0380 Probate Court Fund 0367 JP#3 Truancy Program 0368 JP#2 Truancy Program 0373 JP#1 Truancy Program

40. Discuss, consider, and take any appropriate action designating Tuesdays of each month during FY2017 as the Regular Term or Regular Meeting day of the week of the Williamson County Commissioners Court and all other meetings or sessions of Commissioners Court being Special Terms or Special Meetings; with such meetings being held in the Williamson County Commissioners Courtroom on the second floor of Williamson County Courthouse, 710 Main Street, Georgetown, Texas (unless otherwise amended or provided by the Williamson County Commissioners Court) [Tex. Loc. Gov’t Code § 81.005].

41. Discuss, consider, and take appropriate action on approval of a jail use agreement by Bat Bridge Entertainment for filming in the historic county jail on Monday, September 26, 2016.

42. Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreements with: 1) Orenda Education (Renewal for next budget year-Security/Traffic Control of Campus) 2) N-Line Traffic (Traffic control for various locations in Williamson County) 3) Austin White Lime (Security for plant property on McNeil Road) 4) Taylor Rodeo Association (Security and Traffic control on September 23 & 24, 2016) 5) City of Round Rock (Traffic control on October 8th for Outlaw Trail 100 cycling event-CR 122\CR 110, Hwy 29 @ CR 100\CR 120, and Hwy 29 @ CR 1660\CR 126)

43. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL007A County Wide Debris Removal-Amendment 1

44. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title-WIL007A County Wide Debris Removal Amendment 2.

45. Discuss, consider and take any appropriate action regarding proposed purchase of radios/equipment for various county departments in the amount of $1,857,455.12 from Motorola Solutions, Inc. under arrangement with the Houston-Galveston Area Council (acting as the agent for various local governmental entities who are end users under interlocal agreements to solicited quotations and obtain value pricing) to support various health and safety operations of Williamson County. (Note: Funding previously approved in FY 2017 budget pursuant to HGAC contract #RA05-15).

46. Discuss, consider and take appropriate action regarding the Motorola Solutions contract, including related documents, for the Williamson County Justice Center DAS (Distributed Antenna System) Expansion Project for in-building radio communications coverage for public safety. (Note: procurement made pursuant to the Houston-Galveston Area Council HGAC contract #RA05-15).

47. Discuss, consider and take appropriate action on a First Amendment to the Interlocal Agreement Between Williamson County, Texas and Bluebonnet Trails Community MHMR Center Regarding the Healthcarelink Project.

48. Discuss, consider and take appropriate action to approve an Interlocal Agreement between Bluebonnet Trails Community Services and Williamson County regarding the HealthCareLink project.

49. Discuss, consider and take appropriate action on Texas A&M AgriLife Extension IT Memorandum of Understanding.

50. Discuss, consider, and take appropriate action on an Agreement between Williamson County and Texas A&M AgriLife Extension Service.

51. Discuss, consider, and take appropriate action on exempting Destiny Software Inc. from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designating Destiny Software Inc. as the sole source provider of AgendaQuick court agenda management software, and approving agreement between Williamson County and Destiny Software Inc.

52. Discuss, consider and take appropriate action on awarding Bid# 1607-103, Flex Base Materials to the lowest, best bidders, Industrial Asphalt and Aggregates as Primary vendor and Superior Crushed Stone as Secondary vendor.

53. Discuss, consider and take appropriate action on awarding RFP# 1608-106, Food and Drink Concessions Expo Center to the highest scoring proposer, Players Concessions.

54. Discuss, consider and take appropriate action on authorizing the renewal of ATM Services Agreement, for the same pricing, terms and conditions as the existing Contract for the Term of October 1, 2016 - September 30, 2017, with Preferred ATM Solutions, LLC.

56. Discuss, consider and take appropriate action on acknowledging the automatic renewal of the Services Agreement for Video Streaming Services with Swagit Productions, LLC.

57. Discuss, consider, and take appropriate action on awarding RFP # 1605-078 Armored Courier Service for Williamson County to the only proposer Dunbar Armored as recommended by the evaluation committee.

58. Discuss, consider and take appropriate action on approving the amendment to the existing Contract between Williamson County and GuideSpark for Video Services for Employee Benefits.

59. Discuss, consider and take appropriate action authorizing the County Auditor to make any line item transfers necessary to complete the 2015-2016 budget within individual funds.

60. Discuss, consider and take appropriate action authorizing the County Auditor to transfer sufficient monies from cash ending balance of fiscal year 2015-2016 to balance the county budget for 2016-2017.

61. Discuss, consider and take appropriate action on declaring an emergency and approving a budget amendment to acknowledge additional expenditures for the Animal Services Fund.

62. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the NACo Prescription Discount Card Program:

63. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the NACo Prescription Discount Card Program:

64. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations:

65. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations:

66. Discuss, consider and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Sheriff's Office:

33. Discuss, consider and take appropriate action regarding selection and funding of Roadway Corridor Projects.

76. Comments from Commissioners.

_________________________ Dan A. Gattis, County Judge

This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

EXECUTIVE SESSION "The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."

67. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Fiji e) Leander Medical Center f) Project Monkey

68. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property: CR 258 j) Discuss the acquisition of real property: Inner Loop. k) Discuss the acquisition of real property for County Facilities. l) Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop) m) Discuss the acquisition of Easement interests on CR 240. n) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. o) Discuss the acquisition of real property: Arterial H p) Discuss the acquisition of easements on the Forest North project. q) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. r) Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects. s) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. t) Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.

69. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District f) County Road 241 utility and Right-of-Way Issues and matters; g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Claims of Texas Association for Children and Families m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division n) Legislative changes to firearms laws and possession of firearms on county property o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927. y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division

70. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).

71. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).

REGULAR AGENDA (continued)

72. Discuss and take appropriate action concerning economic development.

73. Discuss and take appropriate action concerning real estate.

74. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District g) County Road 241 utility and Right-of-Way Issues and matters; h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal k) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 l) Discuss proposed acquisition of property for SW 183 and SH 29 Loop m) Claims of Texas Association for Children and Families n) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division o) Action regarding legislative changes to firearms laws, to include but not be limited to the adoption and implementation of regulations and policies relating to the possession of firearms on and within Williamson County property and facilities. p) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division q) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. r) Notice of claim and demand of Morgan Lee Roach. s) Berry Springs Park and Preserve pipeline t) Discuss, consider, and take appropriate action regarding the handling, including but not limited to, the negotiating and approval of settlement offers, of subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas x) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927. y) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division

75. Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.

Sep 20, 2016 Commissioners Court - Regular Session

Full agenda
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