NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT SEPTEMBER 6TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for Technology Services
6. Discuss, consider and take appropriate action on a line item transfer for Adult Probation.
7. Discuss, consider, and take appropriate action on a line item transfer for the County Judge's office.
8. Discuss, consider, and take appropriate action on a line item transfer for Animal Services (Regional Animal Shelter) department.
9. Discuss, consider and take appropriate action on a line item transfer for Technology Services
10. Discuss, consider, and take appropriate action on a line item transfer for Emergency Management.
11. Discuss, consider, and take appropriate action on line item transfer for Constable Pct 4
12. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
13. Discuss, consider and take appropriate action on a line item transfer for Facilities.
14. Discuss and take action to acknowledge correction of dates for Agenda Item #38 on the July 12, 2016 Commissioners Court agenda, removing dates 8/5/16-8/12/16 and replacing them with 8/12/16-8/25/16.
15. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (2) Calculators, (1) Stapler, (1) Check Stacker, (1) Pencil Sharpener, (2) Desktop Computers, (1) Laptop, (1) Docking Station, (1) Keyboard, (1) Scanner, (3) Printers, (2) Computer Stands, (2) Boxes of Misc. Office Supplies, (1) Under desk Shelf, (10) Dell Monitors, (5) Washing Machines, (see attached list) pursuant to Tx. Local Gov't Code 263.152.
16. Discuss,consider and take appropriate action on authorizing the disposal of various county assets though inter-departmental transfer including, (4) Folding Tables, (2) Desks, (2) Book Shelves, (1) 4 drawer file Cabinet, (2) Rolling TV carts,(see attached list) pursuant to Tx. Local Gov't Code 263.152.
18. Discuss, consider and take appropriate action on approving compensation changes, position title changes, position grade changes and any corresponding line item transfers.
REGULAR AGENDA
25. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
27. Discuss, consider and take appropriate action on Planning Agreement between TxDOT, CAMPO, and Williamson County.
28. Discuss, consider and take appropriate action on the transfer of 2013 Road Bond Funds per recommendation of Mike Weaver, Road Bond Manager in the amount of $1,500,000.00 from project SH 29 Bypass/Inner Loop (P243) to project SH 29 Bypass/Inner Loop Phase 1 (P453).
29. Discuss, consider, and take appropriate action on the transfers of 2006 Road Bond funds per the recommendations of Mike Weaver, Road Bond Manager to transfer $420,370.37 from Ronald Reagan Blvd. Phase III (P211) to Non-Departmental (P156), transfer $225,440.08 from Safety & Mobility (P177) to Non-Departmental (P156), transfer $546.50 from Right Of Way (P180) to Non-Departmental (P156), transfer $4,902.75 from Chandler Road Expansion (P255) to Non-Departmental (P156), and transfer $1,000,000.00 from CR 110 Improvements (P253) to Non-Departmental (P156).
30. Discuss, consider, and take appropriate action regarding Change Order No. 3 in the amount of -$102,204.39 for Bill Pickett Trail (East Williamson County Event Center Access Road), a Road Bond Project in Commissioner Pct. 4.
31. Discuss, consider and take appropriate action on an Order abandoning, releasing and vacating any interest that Williamson County may have in relation to the public utility easement situated on the northwest side of Lot 4A, Creek Side II, a subdivision in Williamson County, Texas according to the map or plat thereof recorded in Cabinet O, Slide 206, Plat Records of Williamson County, Texas.
32. Discuss, consider and take appropriate action on a letter agreement with Marion Shipman regarding the CR 258 Improvement project. (Parcel 24)
35. 10:00 Conduct public hearing relating to a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II Position 0091 in the Justice of the Peace Pct. 3 Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
37. 10:00 Conduct public hearing relating to a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II Position 0094 in the Justice of the Peace Pct. 3 Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
36. Discuss, consider and take appropriate action on a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II, position 0091 in the Justice of the Peace Pct. 3 Office from the budgeted annual salary amount of $29,998.55 to the increased salary amount of $31,750 for the remainder of the current fiscal year.
38. Discuss, consider and take appropriate action on a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II, position 0094 in the Justice of the Peace Pct. 3 Office from the budgeted annual salary amount of $30,299.17 to the increased salary amount of $31,750 for the remainder of the current fiscal year.
39. Discuss, consider and take appropriate action approving the appointment of Dwayne Gossett, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with J. T. Vaughn Construction, LLC relating to the Williamson County North Campus Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Dwayne Gossett to sign non-contractual permit applications associated with the construction of the project.
40. Discuss, consider and take appropriate action approving the appointment of Dale Butler, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with Chasco Constructors, LTD, L.L.P. relating to the Georgetown Annex Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Dale Butler to sign non-contractual permit applications associated with the construction of the project.
41. Discuss, consider and take appropriate action approving the appointment of Gary Wilson, Director of Williamson County Facilities, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with American Constructors, Inc. relating to the Williamson County Sheriff’s Office Training Center Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Gary Wilson to sign non-contractual permit applications associated with the construction of the project.
43. Consider approving the FY17 CSCD Co-Op Agreement.
44. Consider approving the FY17 CSCD CSR Memorandum of Understanding with no increase
46. Discuss, consider, and take appropriate action on an Agreement to extend Williamson County Professional Services Agreement for Jail Medical Services at the Williamson County Jail.
47. Discuss, consider, and take appropriate action on an Agreement to extend Williamson County Professional Services Agreement for Jail Dental Services at the Williamson County Jail.
48. Discuss, consider, and take appropriate action on an Agreement to extend Williamson County Professional Services Agreement for Jail Psychiatric Services at the Williamson County Jail.
49. Discuss and consider approving a contract with Family Eldercare.
52. To discuss and approve the termination of Manatron, Inc. - A Thomson Reuters Business contract/Statement of Work with the 30 day notice per the Termination of Convenience clause in Addendum No.1 Section1 regarding the County Clerk recording software Aumentum/GRM Recorder.
53. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL042C – Damaged Roads
54. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL041C Damaged Roads
55. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL043B Emergency Protective Measures – Street Sweeping
56. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL020C Damaged Roads
59. Discuss, consider and take appropriate action on authorizing the renewal of Asphalt Mixes, Bid Number 1509-010, for the same pricing, terms and conditions as the existing Contract for the term of November 3, 2016 - November 2, 2017, with Austin Materials.
60. Discuss, consider and take appropriate action on approving fire alarm maintenance and inspection service contract per TXMAS Contract# TXMAS 5 03FAC010 between Williamson County Facilities and Simplex Grinnell.
61. Discuss, consider, and take appropriate action on exempting Election Systems and Software, LLC from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designating Election Systems and Software, LLC. as the sole source provider of hardware, software, maintenance services and training for iVotronic voting equipment.
62. Discuss, consider, and take appropriate action on exempting VOTEC Corporation from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designating VOTEC Corporation. as the sole source provider of software and maintenance for VoteSafe Electronic Poll Books.
63. Discuss, consider, and take appropriate action on approving contract for Zerto Replication Fine Tuning, Optimization, and Virtual Migration between Williamson County ITS and Freeit Data Solutions, Inc per DIR Contract# DIR-TSO-2716.
64. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for IFB# 1608-108, RM 620 Phase 2.
65. Discuss, consider, and take appropriate action on awarding IFB# 1607-105, Hauling Construction Materials for Williamson County Road and Bridge to the only bidder meeting all specifications and requirements of the bid, Statewide Materials.
66. Discuss, consider, and take appropriate action on approving purchase of Oracle software update and support services between Williamson County ITS and Mythics, Inc. per DIR Contract# DIR-TSO-2548 for a total purchase of $1,541,272.88, in five annual payments of $308,254.58 beginning in FY2017.
67. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Sheriff's Forfeiture Fund - State and Local Funds:
68. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Sheriff's Forfeiture Fund - State and Local Funds:
78. Comments from Commissioners.
_________________________ Dan A. Gattis, County Judge
This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.
69. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Fiji e) Leander Medical Center f) Project Monkey
70. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property: CR 258 j) Discuss the acquisition of real property: Inner Loop. k) Discuss the acquisition of real property for County Facilities. l) Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop) m) Discuss the acquisition of Easement interests on CR 240. n) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. o) Discuss the acquisition of real property: Arterial H p) Discuss the acquisition of easements on the Forest North project. q) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. r) Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects. s) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. t) Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
71. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District f) County Road 241 utility and Right-of-Way Issues and matters; g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Claims of Texas Association for Children and Families m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division n) Legislative changes to firearms laws and possession of firearms on county property o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas x) Discuss damage claim from Southwest Milam Water Supply Corporation. y) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
72. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
73. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
Sep 06, 2016 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT SEPTEMBER 6TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for Technology Services
6. Discuss, consider and take appropriate action on a line item transfer for Adult Probation.
7. Discuss, consider, and take appropriate action on a line item transfer for the County Judge's office.
8. Discuss, consider, and take appropriate action on a line item transfer for Animal Services (Regional Animal Shelter) department.
9. Discuss, consider and take appropriate action on a line item transfer for Technology Services
10. Discuss, consider, and take appropriate action on a line item transfer for Emergency Management.
11. Discuss, consider, and take appropriate action on line item transfer for Constable Pct 4
12. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
13. Discuss, consider and take appropriate action on a line item transfer for Facilities.
14. Discuss and take action to acknowledge correction of dates for Agenda Item #38 on the July 12, 2016 Commissioners Court agenda, removing dates 8/5/16-8/12/16 and replacing them with 8/12/16-8/25/16.
15. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (2) Calculators, (1) Stapler, (1) Check Stacker, (1) Pencil Sharpener, (2) Desktop Computers, (1) Laptop, (1) Docking Station, (1) Keyboard, (1) Scanner, (3) Printers, (2) Computer Stands, (2) Boxes of Misc. Office Supplies, (1) Under desk Shelf, (10) Dell Monitors, (5) Washing Machines, (see attached list) pursuant to Tx. Local Gov't Code 263.152.
16. Discuss,consider and take appropriate action on authorizing the disposal of various county assets though inter-departmental transfer including, (4) Folding Tables, (2) Desks, (2) Book Shelves, (1) 4 drawer file Cabinet, (2) Rolling TV carts,(see attached list) pursuant to Tx. Local Gov't Code 263.152.
18. Discuss, consider and take appropriate action on approving compensation changes, position title changes, position grade changes and any corresponding line item transfers.
REGULAR AGENDA
25. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
27. Discuss, consider and take appropriate action on Planning Agreement between TxDOT, CAMPO, and Williamson County.
28. Discuss, consider and take appropriate action on the transfer of 2013 Road Bond Funds per recommendation of Mike Weaver, Road Bond Manager in the amount of $1,500,000.00 from project SH 29 Bypass/Inner Loop (P243) to project SH 29 Bypass/Inner Loop Phase 1 (P453).
29. Discuss, consider, and take appropriate action on the transfers of 2006 Road Bond funds per the recommendations of Mike Weaver, Road Bond Manager to transfer $420,370.37 from Ronald Reagan Blvd. Phase III (P211) to Non-Departmental (P156), transfer $225,440.08 from Safety & Mobility (P177) to Non-Departmental (P156), transfer $546.50 from Right Of Way (P180) to Non-Departmental (P156), transfer $4,902.75 from Chandler Road Expansion (P255) to Non-Departmental (P156), and transfer $1,000,000.00 from CR 110 Improvements (P253) to Non-Departmental (P156).
30. Discuss, consider, and take appropriate action regarding Change Order No. 3 in the amount of -$102,204.39 for Bill Pickett Trail (East Williamson County Event Center Access Road), a Road Bond Project in Commissioner Pct. 4.
31. Discuss, consider and take appropriate action on an Order abandoning, releasing and vacating any interest that Williamson County may have in relation to the public utility easement situated on the northwest side of Lot 4A, Creek Side II, a subdivision in Williamson County, Texas according to the map or plat thereof recorded in Cabinet O, Slide 206, Plat Records of Williamson County, Texas.
32. Discuss, consider and take appropriate action on a letter agreement with Marion Shipman regarding the CR 258 Improvement project. (Parcel 24)
35. 10:00 Conduct public hearing relating to a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II Position 0091 in the Justice of the Peace Pct. 3 Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
37. 10:00 Conduct public hearing relating to a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II Position 0094 in the Justice of the Peace Pct. 3 Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
36. Discuss, consider and take appropriate action on a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II, position 0091 in the Justice of the Peace Pct. 3 Office from the budgeted annual salary amount of $29,998.55 to the increased salary amount of $31,750 for the remainder of the current fiscal year.
38. Discuss, consider and take appropriate action on a request by Judge Bill Gravell to increase the budgeted salary amount for the position of Court Clerk II, position 0094 in the Justice of the Peace Pct. 3 Office from the budgeted annual salary amount of $30,299.17 to the increased salary amount of $31,750 for the remainder of the current fiscal year.
39. Discuss, consider and take appropriate action approving the appointment of Dwayne Gossett, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with J. T. Vaughn Construction, LLC relating to the Williamson County North Campus Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Dwayne Gossett to sign non-contractual permit applications associated with the construction of the project.
40. Discuss, consider and take appropriate action approving the appointment of Dale Butler, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with Chasco Constructors, LTD, L.L.P. relating to the Georgetown Annex Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Dale Butler to sign non-contractual permit applications associated with the construction of the project.
41. Discuss, consider and take appropriate action approving the appointment of Gary Wilson, Director of Williamson County Facilities, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with American Constructors, Inc. relating to the Williamson County Sheriff’s Office Training Center Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Gary Wilson to sign non-contractual permit applications associated with the construction of the project.
43. Consider approving the FY17 CSCD Co-Op Agreement.
44. Consider approving the FY17 CSCD CSR Memorandum of Understanding with no increase
46. Discuss, consider, and take appropriate action on an Agreement to extend Williamson County Professional Services Agreement for Jail Medical Services at the Williamson County Jail.
47. Discuss, consider, and take appropriate action on an Agreement to extend Williamson County Professional Services Agreement for Jail Dental Services at the Williamson County Jail.
48. Discuss, consider, and take appropriate action on an Agreement to extend Williamson County Professional Services Agreement for Jail Psychiatric Services at the Williamson County Jail.
49. Discuss and consider approving a contract with Family Eldercare.
52. To discuss and approve the termination of Manatron, Inc. - A Thomson Reuters Business contract/Statement of Work with the 30 day notice per the Termination of Convenience clause in Addendum No.1 Section1 regarding the County Clerk recording software Aumentum/GRM Recorder.
53. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL042C – Damaged Roads
54. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL041C Damaged Roads
55. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL043B Emergency Protective Measures – Street Sweeping
56. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL020C Damaged Roads
59. Discuss, consider and take appropriate action on authorizing the renewal of Asphalt Mixes, Bid Number 1509-010, for the same pricing, terms and conditions as the existing Contract for the term of November 3, 2016 - November 2, 2017, with Austin Materials.
60. Discuss, consider and take appropriate action on approving fire alarm maintenance and inspection service contract per TXMAS Contract# TXMAS 5 03FAC010 between Williamson County Facilities and Simplex Grinnell.
61. Discuss, consider, and take appropriate action on exempting Election Systems and Software, LLC from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designating Election Systems and Software, LLC. as the sole source provider of hardware, software, maintenance services and training for iVotronic voting equipment.
62. Discuss, consider, and take appropriate action on exempting VOTEC Corporation from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, and designating VOTEC Corporation. as the sole source provider of software and maintenance for VoteSafe Electronic Poll Books.
63. Discuss, consider, and take appropriate action on approving contract for Zerto Replication Fine Tuning, Optimization, and Virtual Migration between Williamson County ITS and Freeit Data Solutions, Inc per DIR Contract# DIR-TSO-2716.
64. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for IFB# 1608-108, RM 620 Phase 2.
65. Discuss, consider, and take appropriate action on awarding IFB# 1607-105, Hauling Construction Materials for Williamson County Road and Bridge to the only bidder meeting all specifications and requirements of the bid, Statewide Materials.
66. Discuss, consider, and take appropriate action on approving purchase of Oracle software update and support services between Williamson County ITS and Mythics, Inc. per DIR Contract# DIR-TSO-2548 for a total purchase of $1,541,272.88, in five annual payments of $308,254.58 beginning in FY2017.
67. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Sheriff's Forfeiture Fund - State and Local Funds:
68. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Sheriff's Forfeiture Fund - State and Local Funds:
78. Comments from Commissioners.
_________________________ Dan A. Gattis, County Judge
This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.
69. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Fiji e) Leander Medical Center f) Project Monkey
70. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property: CR 258 j) Discuss the acquisition of real property: Inner Loop. k) Discuss the acquisition of real property for County Facilities. l) Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop) m) Discuss the acquisition of Easement interests on CR 240. n) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. o) Discuss the acquisition of real property: Arterial H p) Discuss the acquisition of easements on the Forest North project. q) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. r) Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects. s) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. t) Discuss options for ingress and egress regarding access to Cedar Hollow Subdivision. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
71. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District f) County Road 241 utility and Right-of-Way Issues and matters; g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Claims of Texas Association for Children and Families m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division n) Legislative changes to firearms laws and possession of firearms on county property o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas x) Discuss damage claim from Southwest Milam Water Supply Corporation. y) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
72. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
73. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
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