NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT AUGUST 30TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for Technology Services
6. Discuss, consider and take appropriate action on a line item transfer for Justice of the Peace, Precinct #1.
7. Discuss, consider and take appropriate action on a line item transfer for Road and Bridge.
8. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
9. Discuss, consider and take appropriate action on a line item transfer for Fleet Services.
10. Discuss, consider and take appropriate action on a line item transfer for Emergency Communications.
11. Discuss, consider and take appropriate action on a line item transfer for Facilities.
12. Discuss, consider and take appropriate action on line item transfer for Parks Department.
13. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff for ballistic armor.
14. Discuss, consider, and take appropriate action on line item transfer for Constable Precinct Four Office.
15. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (1) 2009 Black/White Ford Crown Vic., (1) 2011 Black/White Ford Crown Vic., (1) 2007 Black/White Ford Crown Vic., (1) Monitor, (1) Chair, (1) 4 Drawer Cabinet (complete list attached) pursuant to Tx. Local Gov't Code 263.152
16. Discuss and take appropriate action for additional $100.00 cash drawer for District Clerk's Office with prior approval of Internal Auditors.
17. To discuss and consider confirming the appointment of Jeremy C. Jones as Deputy Constable Reserve for Precinct 1
18. Discuss, consider and take appropriate action on a resolution authorizing the Presiding Officer of the Williamson County Commissioners Court to execute a Deed Without Warranty from Williamson County, Texas to the City of Thrall Texas pertaining to property described as a 0-06 Acre Tract out of Abstract 59 of the J Bevil Survey AKA Tract 1 of the Kelm Addition being a residual part of a 5-29 Acre Tract of land described in Volume 390 Page 308 of the Deed Records of Williamson County Texas being that property more particularly described in Document 2011086826 of the Official Public Records Williamson County Texas Tax Account No R449874
19. Discuss, consider and take appropriate action on approval of the final plat for the Siena Section 16 subdivision - Pct 4.
20. Discuss, consider and take appropriate action on approval of the final plat for the Santa Rita Ranch South Section 14 subdivision - Pct 2.
21. Discuss, consider and take appropriate action on approval of the revised plat for the Hidden Creek Estates subdivision - Pct 2.
22. Receive and acknowledge Work Authorization No. 3 under Williamson County Contract for Engineering Services between Alliance Geotechnical Group of Austin Inc. and Williamson County dated December 3, 2015 for Construction Observation and Material Testing Engineering Services for the Williamson County Exposition Center Project for Williamson County.
23. Discuss, consider and take appropriate action on approving compensation changes, position title changes, position grade changes and any corresponding line item transfers.
61. Comments from Commissioners.
_________________________ Dan A. Gattis, County Judge
This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.
REGULAR AGENDA
25. Discuss and take appropriate action on Williamson County Expo Center, P418, Change Order 16 from Flintco LLC in the amount of $38,127.00.
26. Discuss, consider and take appropriate action on a Real Estate Contrac with Kimberley Napua Heflin Treaster and Valerie Lehua Heflin Kramer for right of way needed on CR 111. (Parcel 3)
27. Discuss, consider and take appropriate action on a Letter Agreement with John Dittman regarding a drainage easement needed on CR 393.
37. Discuss, consider, and take appropriate action on approving additional funding in the amount of $6,357.21 on PCN# 1187 to transition an employee from a grant funded position to a vacant, general fund position.
38. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL007A County Wide Debris Removal
39. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL024C Damaged Roads
40. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL029C – Damaged Road
46. Discuss, consider and take appropriate action on approving an MOU lease agreement between Heroes Night Out, Inc. and Williamson County Veterans Service Office.
47. Discuss, consider and take appropriate action on approving the Automated Teller Machine (ATM) Location Amendment No. 1 Agreement with Preferred ATM Services, LLC.
48. Discuss, consider and take appropriate action on authorizing the renewal of Tennis Pro-Manager, Proposal Number 13RFP00104, for the same pricing, terms and conditions as the existing Contract, for the term of October 1, 2016 - September 30, 2017, with Mark Nayden.
49. Discuss, consider and take appropriate action on approving contract for Precinct 2 Office Construction per TXMAS Contract TXMAS-15-03FAC01 between Williamson County Facilities and MTech Comfort Systems USA for a total purchase amount of $5,480.00.
50. Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for IFB# 1604-075, CR110 South.
51. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for IFB# 1607-102, Pearson Ranch Road Extension.
52. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Fiji e) Leander Medical Center f) Project Monkey
53. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property: CR 258 j) Discuss the acquisition of real property: Inner Loop. k) Discuss the acquisition of real property for County Facilities. l) Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop) m) Discuss the acquisition of Easement interests on CR 240. n) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. o) Discuss the acquisition of real property: Arterial H p) Discuss the acquisition of easements on the Forest North project. q) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. r) Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects. s) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
54. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District f) County Road 241 utility and Right-of-Way Issues and matters; g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Claims of Texas Association for Children and Families m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division n) Legislative changes to firearms laws and possession of firearms on county property o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas x) Discuss damage claim from Southwest Milam Water Supply Corporation. y) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
55. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
56. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
Aug 30, 2016 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT AUGUST 30TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for Technology Services
6. Discuss, consider and take appropriate action on a line item transfer for Justice of the Peace, Precinct #1.
7. Discuss, consider and take appropriate action on a line item transfer for Road and Bridge.
8. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
9. Discuss, consider and take appropriate action on a line item transfer for Fleet Services.
10. Discuss, consider and take appropriate action on a line item transfer for Emergency Communications.
11. Discuss, consider and take appropriate action on a line item transfer for Facilities.
12. Discuss, consider and take appropriate action on line item transfer for Parks Department.
13. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff for ballistic armor.
14. Discuss, consider, and take appropriate action on line item transfer for Constable Precinct Four Office.
15. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (1) 2009 Black/White Ford Crown Vic., (1) 2011 Black/White Ford Crown Vic., (1) 2007 Black/White Ford Crown Vic., (1) Monitor, (1) Chair, (1) 4 Drawer Cabinet (complete list attached) pursuant to Tx. Local Gov't Code 263.152
16. Discuss and take appropriate action for additional $100.00 cash drawer for District Clerk's Office with prior approval of Internal Auditors.
17. To discuss and consider confirming the appointment of Jeremy C. Jones as Deputy Constable Reserve for Precinct 1
18. Discuss, consider and take appropriate action on a resolution authorizing the Presiding Officer of the Williamson County Commissioners Court to execute a Deed Without Warranty from Williamson County, Texas to the City of Thrall Texas pertaining to property described as a 0-06 Acre Tract out of Abstract 59 of the J Bevil Survey AKA Tract 1 of the Kelm Addition being a residual part of a 5-29 Acre Tract of land described in Volume 390 Page 308 of the Deed Records of Williamson County Texas being that property more particularly described in Document 2011086826 of the Official Public Records Williamson County Texas Tax Account No R449874
19. Discuss, consider and take appropriate action on approval of the final plat for the Siena Section 16 subdivision - Pct 4.
20. Discuss, consider and take appropriate action on approval of the final plat for the Santa Rita Ranch South Section 14 subdivision - Pct 2.
21. Discuss, consider and take appropriate action on approval of the revised plat for the Hidden Creek Estates subdivision - Pct 2.
22. Receive and acknowledge Work Authorization No. 3 under Williamson County Contract for Engineering Services between Alliance Geotechnical Group of Austin Inc. and Williamson County dated December 3, 2015 for Construction Observation and Material Testing Engineering Services for the Williamson County Exposition Center Project for Williamson County.
23. Discuss, consider and take appropriate action on approving compensation changes, position title changes, position grade changes and any corresponding line item transfers.
61. Comments from Commissioners.
_________________________ Dan A. Gattis, County Judge
This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.
REGULAR AGENDA
25. Discuss and take appropriate action on Williamson County Expo Center, P418, Change Order 16 from Flintco LLC in the amount of $38,127.00.
26. Discuss, consider and take appropriate action on a Real Estate Contrac with Kimberley Napua Heflin Treaster and Valerie Lehua Heflin Kramer for right of way needed on CR 111. (Parcel 3)
27. Discuss, consider and take appropriate action on a Letter Agreement with John Dittman regarding a drainage easement needed on CR 393.
37. Discuss, consider, and take appropriate action on approving additional funding in the amount of $6,357.21 on PCN# 1187 to transition an employee from a grant funded position to a vacant, general fund position.
38. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL007A County Wide Debris Removal
39. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL024C Damaged Roads
40. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title - WIL029C – Damaged Road
46. Discuss, consider and take appropriate action on approving an MOU lease agreement between Heroes Night Out, Inc. and Williamson County Veterans Service Office.
47. Discuss, consider and take appropriate action on approving the Automated Teller Machine (ATM) Location Amendment No. 1 Agreement with Preferred ATM Services, LLC.
48. Discuss, consider and take appropriate action on authorizing the renewal of Tennis Pro-Manager, Proposal Number 13RFP00104, for the same pricing, terms and conditions as the existing Contract, for the term of October 1, 2016 - September 30, 2017, with Mark Nayden.
49. Discuss, consider and take appropriate action on approving contract for Precinct 2 Office Construction per TXMAS Contract TXMAS-15-03FAC01 between Williamson County Facilities and MTech Comfort Systems USA for a total purchase amount of $5,480.00.
50. Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for IFB# 1604-075, CR110 South.
51. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for IFB# 1607-102, Pearson Ranch Road Extension.
52. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Project Fiji e) Leander Medical Center f) Project Monkey
53. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property for proposed CR 110 project. (All sections) i) Discuss the acquisition of real property: CR 258 j) Discuss the acquisition of real property: Inner Loop. k) Discuss the acquisition of real property for County Facilities. l) Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop) m) Discuss the acquisition of Easement interests on CR 240. n) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. o) Discuss the acquisition of real property: Arterial H p) Discuss the acquisition of easements on the Forest North project. q) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. r) Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects. s) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
54. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District f) County Road 241 utility and Right-of-Way Issues and matters; g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal j) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop l) Claims of Texas Association for Children and Families m) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division n) Legislative changes to firearms laws and possession of firearms on county property o) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division p) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. q) Notice of claim and demand of Morgan Lee Roach. r) Labor and employment law review of Employee Policy Manual provisions and amendments. s) Berry Springs Park and Preserve pipeline t) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). u) Discuss requirements related to health benefit plan. v) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division w) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas x) Discuss damage claim from Southwest Milam Water Supply Corporation. y) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
55. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
56. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
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