NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT JUNE 14TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for various departments to include Corrections, All District Courts, All County Courts, Parks, Health District and Emergency Services.
6. Discuss, consider and take appropriate action on a line item transfer for the All District Courts.
7. Discuss, consider and take appropriate action on a line item transfer for All County Courts at Law.
8. Discuss, consider and take appropriate action on a line item transfer for Justice of the Peace, Precinct #2.
9. Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor Collector's Office.
10. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
11. Discuss, consider, and take appropriate action on a line item transfer for the Parks Department.
12. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, May 2016 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
13. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (18) Printers, (1) B/W CCTV Monitor, (31) Toughbook laptops and (1) Desktop, (see attached list). Pursuant to Tx Local Gov't code 263.152.
14. Discuss, consider and take appropriate action on accepting and approving a report on the Expo Project; Change Order #11 in the amount of $29,358.00 for additional concrete, which was executed by Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.
15. Discuss, consider and take appropriate action on approval of the final plat for the Siena Section 23B subdivision - Pct 4.
16. Discuss, consider and take appropriate action on approving a variance request to Paragraph 8.2 (setback requirement) of the 2000 WCSR for Lot 17, Block AA, Highlands at Mayfield Ranch Sec 8 - Pct 3.
42. Discuss, consider and take appropriate action on approval of the final plat for the Terry Home Site subdivision - Pct. 3.
REGULAR AGENDA
17. Discuss and consider approving a salary grievance committee, including alternates.
18. Discuss, consider and take appropriate action on FY 17 capital needs.
19. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
20. Discuss, consider, and take appropriate action regarding the 'Notice of Termination for Stormwater Discharges associated with Construction Activities' for the IH 35 Northbound Frontage Road, a Pass Through Financing Project in Commissioner Pct. 3.
22. Discuss and take appropriate action on Williamson County Expo Center, P418, Change Order 12 from Flintco LLC in the amount of $68,925.00.
23. Discuss, consider and take appropriate action authorizing the County Judge to execute a Development Agreement with Gardens at Mayfield, LLC regarding reimbursement for oversizing of detention pond for Arterial H.
24. Discuss, consider take appropriate action on authorizing the County Judge to execute the Seton Healthcare Family – Seton Cancer Screening Administrative Letter of Agreement for Mobile Mammography Services to be provided for covered members during the Williamson County Annual Benefit Fair that will be held on September 8, 2016 at the San Gabriel Community Center in Georgetown, TX.
26. Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for Food and Drink Concessions for Williamson County Expo Center, RFP# 1606-089.
27. Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for RFP # 1605-085, Hazard Fuels Reduction Program.
28. Discuss, consider, and take appropriate action on approving addition of (14) fourteen Law Enforcement Volunteers to current Worker's Compensation coverage through Texas Association of Counties Risk Management Pool.
29. Discuss, consider and take appropriate action on a First Amendment and Supplement to Professional Services Agreement between Williamson County, Texas and Kiser Arena Specialists, Inc. for up to two additional onsite visits in relation to the arena footing at the Williamson County Expo Center.
30. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations:
31. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations:
32. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver f) Project Fiji g) Leander Medical Center
33. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Inner Loop. l) Discuss the acquisition of real property for County Facilities. m) Discuss the acquisition of real property for the Williamson County Expo Center. n) Discuss the acquisition of Easement interests on CR 240. o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. p) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road. q) Discuss the acquisition of real property: Arterial H r) Discuss the acquisition of easements on the Forest North project. s) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
34. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County k) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal l) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 m) Discuss proposed acquisition of property for SW 183 and SH 29 Loop n) Employment law and regulations relating to court reporters. o) Claims of Texas Association for Children and Families p) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division q) Legislative changes to firearms laws and possession of firearms on county property r) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks s) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision. t) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division u) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. v) Notice of claim and demand of Morgan Lee Roach. w) Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO). x) Courthouse victims displays y) Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project z) Labor and employment law review of Employee Policy Manual provisions and amendments. aa) Berry Springs Park and Preserve pipeline bb) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). cc) Discuss requirements related to health benefit plan. dd) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
35. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
36. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
Jun 14, 2016 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT JUNE 14TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for various departments to include Corrections, All District Courts, All County Courts, Parks, Health District and Emergency Services.
6. Discuss, consider and take appropriate action on a line item transfer for the All District Courts.
7. Discuss, consider and take appropriate action on a line item transfer for All County Courts at Law.
8. Discuss, consider and take appropriate action on a line item transfer for Justice of the Peace, Precinct #2.
9. Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor Collector's Office.
10. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
11. Discuss, consider, and take appropriate action on a line item transfer for the Parks Department.
12. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, May 2016 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
13. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (18) Printers, (1) B/W CCTV Monitor, (31) Toughbook laptops and (1) Desktop, (see attached list). Pursuant to Tx Local Gov't code 263.152.
14. Discuss, consider and take appropriate action on accepting and approving a report on the Expo Project; Change Order #11 in the amount of $29,358.00 for additional concrete, which was executed by Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.
15. Discuss, consider and take appropriate action on approval of the final plat for the Siena Section 23B subdivision - Pct 4.
16. Discuss, consider and take appropriate action on approving a variance request to Paragraph 8.2 (setback requirement) of the 2000 WCSR for Lot 17, Block AA, Highlands at Mayfield Ranch Sec 8 - Pct 3.
42. Discuss, consider and take appropriate action on approval of the final plat for the Terry Home Site subdivision - Pct. 3.
REGULAR AGENDA
17. Discuss and consider approving a salary grievance committee, including alternates.
18. Discuss, consider and take appropriate action on FY 17 capital needs.
19. Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
20. Discuss, consider, and take appropriate action regarding the 'Notice of Termination for Stormwater Discharges associated with Construction Activities' for the IH 35 Northbound Frontage Road, a Pass Through Financing Project in Commissioner Pct. 3.
22. Discuss and take appropriate action on Williamson County Expo Center, P418, Change Order 12 from Flintco LLC in the amount of $68,925.00.
23. Discuss, consider and take appropriate action authorizing the County Judge to execute a Development Agreement with Gardens at Mayfield, LLC regarding reimbursement for oversizing of detention pond for Arterial H.
24. Discuss, consider take appropriate action on authorizing the County Judge to execute the Seton Healthcare Family – Seton Cancer Screening Administrative Letter of Agreement for Mobile Mammography Services to be provided for covered members during the Williamson County Annual Benefit Fair that will be held on September 8, 2016 at the San Gabriel Community Center in Georgetown, TX.
26. Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for Food and Drink Concessions for Williamson County Expo Center, RFP# 1606-089.
27. Discuss, consider and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for RFP # 1605-085, Hazard Fuels Reduction Program.
28. Discuss, consider, and take appropriate action on approving addition of (14) fourteen Law Enforcement Volunteers to current Worker's Compensation coverage through Texas Association of Counties Risk Management Pool.
29. Discuss, consider and take appropriate action on a First Amendment and Supplement to Professional Services Agreement between Williamson County, Texas and Kiser Arena Specialists, Inc. for up to two additional onsite visits in relation to the arena footing at the Williamson County Expo Center.
30. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations:
31. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations:
32. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver f) Project Fiji g) Leander Medical Center
33. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Inner Loop. l) Discuss the acquisition of real property for County Facilities. m) Discuss the acquisition of real property for the Williamson County Expo Center. n) Discuss the acquisition of Easement interests on CR 240. o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. p) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road. q) Discuss the acquisition of real property: Arterial H r) Discuss the acquisition of easements on the Forest North project. s) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
34. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County k) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal l) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 m) Discuss proposed acquisition of property for SW 183 and SH 29 Loop n) Employment law and regulations relating to court reporters. o) Claims of Texas Association for Children and Families p) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division q) Legislative changes to firearms laws and possession of firearms on county property r) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks s) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision. t) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division u) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. v) Notice of claim and demand of Morgan Lee Roach. w) Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO). x) Courthouse victims displays y) Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project z) Labor and employment law review of Employee Policy Manual provisions and amendments. aa) Berry Springs Park and Preserve pipeline bb) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). cc) Discuss requirements related to health benefit plan. dd) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division
35. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
36. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
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