NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT MAY 17TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor Collector's Office.
6. Discuss, consider and take appropriate action on a line item transfer for Non Departmental.
7. Discuss, consider and take appropriate action on a line item transfer for the 368th District Court.
8. Discuss, consider and take appropriate action on approving property tax collections for the month of April 2016 for the Williamson County Tax Assessor/Collector.
9. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of April 2016 for the Williamson County Tax Assessor/Collector.
10. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (8) Mice (1) Voice Recorder (11) Samsung Mobile phone (9) Laptops (4) Keyboards (4) Dell Rechargeable batteries (11) Docking stations (1) Scanner (3) Monitors (2) Headsets (1) Seat Organizer (15) Uniforms (3) GPS (1) Speaker (3) Radio Batteries (8) MiFi (2) LG Cell Phones (1) Laptop charger (1) Enercell DC charger (4) Cell Phone Batteries (7) Art Work (1) Shelf (1) printer (1) Under the desk holder (2) catalog rack (1) Take a number dispenser (4) Satellite dishes (complete list attached) pursuant to Tx. Local Gov't Code 263.152.
11. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through Inter-Departmental Transfer including (4) APX VHF Consolettes (50) Federal Reporter 2nd series (50) Federal Reporter 3rd Series (complete list attached) pursuant to Tx. Local Gov't Code 263.152.
12. Discuss, consider and take appropriate action on authorizing the the disposal of a various county asset through insurance claim (1) 2011 White Chevrolet 2500 Crew Cab pursuant to Tx. Local Gov't Code 263.152
13. Receive and acknowledge Work Authorization No. 1 under Williamson County Contract for Engineering Services between Texas A&M Transportation Institute TTI and Williamson County dated April 26, 2016 for Foam Asphalt Pavement Design for Williamson County Road and Bridge.
REGULAR AGENDA
25. Discuss, consider and take appropriate action authorizing the County Judge to execute an Interlocal Agreement with the City of Round Rock regarding the construction of Roundville Lane.
26. Discuss, consider and take appropriate action authorizing the County Judge to execute an Economic Development Agreement with the United Parcel Service.
34. Discus, consider and take appropriate action on awarding proposals received for RFP #1602-055 Public Involvement Services for Williamson County Road Projects to the best proposer, Buie & Co.
35. Discuss, consider and take appropriate action on authorizing the renewal of Hygiene Products, Bid #14IFB00202 for the same pricing, terms and conditions as the existing Contract for the term of July 1, 2016 – June 30, 2017, with Amercare Products, Inc., the Primary Vendor; and Charm-Tex, Inc., the secondary vendor.
36. Discuss, consider and take appropriate action on authorizing the renewal of Merchant Credit Card Services, Proposal #13RFP00112 for the same pricing, terms and conditions as the existing Contract for the term of October 1, 2016 – September 30, 2017, with Certified Payment.
37. Discuss, consider and take appropriate action on authorizing the renewal of Roadside Chemicals & Herbicides, Bid #15IFB116 for the same pricing, terms and conditions as the existing Contract for the term of June 1, 2016 – May 31, 2017, with Red River Specialties, Inc., the Primary Vendor; and Crop Production Services, the Secondary Vendor.
38. Discuss, consider and take appropriate action on authorizing the renewal of Landscape Maintenance for County, Bid #1506-007 for the same pricing, terms and conditions as the existing Contract for the term of October 1, 2016 – September 30, 2017, with Red White Greenery.
39. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for RFP # 1605-078 Armored Car Services for Williamson County.
41. Discuss, consider, and take appropriate action on proposals received for RFP#1603-065, Food Services for Williamson County Jail.
42. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for RFP# 1605-081, Food Services for Williamson County Jail.
43. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations:
44. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Veteran Services Donations:
45. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Veteran Services Donations:
46. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations:
47. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver f) Project Fiji g) Leander Medical Center
48. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 119 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Arterial H. l) Discuss the acquisition of real property for County Facilities. m) Discuss the acquisition of real property for the Williamson County Expo Center. n) Discuss the acquisition of Easement interests on CR 240. o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. p) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road. q) Discuss the acquisition of real property from the Andice Cemetery. r) Discuss the acquisition of easements on the Forest North project. s) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
49. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County k) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District l) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal m) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 n) Discuss proposed acquisition of property for SW 183 and SH 29 Loop o) Employment law and regulations relating to court reporters. p) Jessica Smith claim q) Claims of Texas Association for Children and Families r) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division s) Legislative changes to firearms laws and possession of firearms on county property t) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks u) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision. v) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division w) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. x) Notice of claim and demand of Morgan Lee Roach. y) Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO). z) Courthouse victims displays aa) Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project bb) Labor and employment law review of Employee Policy Manual provisions and amendments.
50. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
51. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
REGULAR AGENDA (continued)
57. 1:30 FY 17 Capital Budget Workshop
_________________________ Dan A. Gattis, County Judge
This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.
May 17, 2016 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT MAY 17TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor Collector's Office.
6. Discuss, consider and take appropriate action on a line item transfer for Non Departmental.
7. Discuss, consider and take appropriate action on a line item transfer for the 368th District Court.
8. Discuss, consider and take appropriate action on approving property tax collections for the month of April 2016 for the Williamson County Tax Assessor/Collector.
9. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of April 2016 for the Williamson County Tax Assessor/Collector.
10. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (8) Mice (1) Voice Recorder (11) Samsung Mobile phone (9) Laptops (4) Keyboards (4) Dell Rechargeable batteries (11) Docking stations (1) Scanner (3) Monitors (2) Headsets (1) Seat Organizer (15) Uniforms (3) GPS (1) Speaker (3) Radio Batteries (8) MiFi (2) LG Cell Phones (1) Laptop charger (1) Enercell DC charger (4) Cell Phone Batteries (7) Art Work (1) Shelf (1) printer (1) Under the desk holder (2) catalog rack (1) Take a number dispenser (4) Satellite dishes (complete list attached) pursuant to Tx. Local Gov't Code 263.152.
11. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through Inter-Departmental Transfer including (4) APX VHF Consolettes (50) Federal Reporter 2nd series (50) Federal Reporter 3rd Series (complete list attached) pursuant to Tx. Local Gov't Code 263.152.
12. Discuss, consider and take appropriate action on authorizing the the disposal of a various county asset through insurance claim (1) 2011 White Chevrolet 2500 Crew Cab pursuant to Tx. Local Gov't Code 263.152
13. Receive and acknowledge Work Authorization No. 1 under Williamson County Contract for Engineering Services between Texas A&M Transportation Institute TTI and Williamson County dated April 26, 2016 for Foam Asphalt Pavement Design for Williamson County Road and Bridge.
REGULAR AGENDA
25. Discuss, consider and take appropriate action authorizing the County Judge to execute an Interlocal Agreement with the City of Round Rock regarding the construction of Roundville Lane.
26. Discuss, consider and take appropriate action authorizing the County Judge to execute an Economic Development Agreement with the United Parcel Service.
34. Discus, consider and take appropriate action on awarding proposals received for RFP #1602-055 Public Involvement Services for Williamson County Road Projects to the best proposer, Buie & Co.
35. Discuss, consider and take appropriate action on authorizing the renewal of Hygiene Products, Bid #14IFB00202 for the same pricing, terms and conditions as the existing Contract for the term of July 1, 2016 – June 30, 2017, with Amercare Products, Inc., the Primary Vendor; and Charm-Tex, Inc., the secondary vendor.
36. Discuss, consider and take appropriate action on authorizing the renewal of Merchant Credit Card Services, Proposal #13RFP00112 for the same pricing, terms and conditions as the existing Contract for the term of October 1, 2016 – September 30, 2017, with Certified Payment.
37. Discuss, consider and take appropriate action on authorizing the renewal of Roadside Chemicals & Herbicides, Bid #15IFB116 for the same pricing, terms and conditions as the existing Contract for the term of June 1, 2016 – May 31, 2017, with Red River Specialties, Inc., the Primary Vendor; and Crop Production Services, the Secondary Vendor.
38. Discuss, consider and take appropriate action on authorizing the renewal of Landscape Maintenance for County, Bid #1506-007 for the same pricing, terms and conditions as the existing Contract for the term of October 1, 2016 – September 30, 2017, with Red White Greenery.
39. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for RFP # 1605-078 Armored Car Services for Williamson County.
41. Discuss, consider, and take appropriate action on proposals received for RFP#1603-065, Food Services for Williamson County Jail.
42. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for RFP# 1605-081, Food Services for Williamson County Jail.
43. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations:
44. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Veteran Services Donations:
45. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Veteran Services Donations:
46. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations:
47. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver f) Project Fiji g) Leander Medical Center
48. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 119 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Arterial H. l) Discuss the acquisition of real property for County Facilities. m) Discuss the acquisition of real property for the Williamson County Expo Center. n) Discuss the acquisition of Easement interests on CR 240. o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. p) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road. q) Discuss the acquisition of real property from the Andice Cemetery. r) Discuss the acquisition of easements on the Forest North project. s) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
49. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County k) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District l) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal m) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 n) Discuss proposed acquisition of property for SW 183 and SH 29 Loop o) Employment law and regulations relating to court reporters. p) Jessica Smith claim q) Claims of Texas Association for Children and Families r) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division s) Legislative changes to firearms laws and possession of firearms on county property t) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks u) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision. v) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division w) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. x) Notice of claim and demand of Morgan Lee Roach. y) Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO). z) Courthouse victims displays aa) Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project bb) Labor and employment law review of Employee Policy Manual provisions and amendments.
50. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
51. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
REGULAR AGENDA (continued)
57. 1:30 FY 17 Capital Budget Workshop
_________________________ Dan A. Gattis, County Judge
This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.
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