NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT APRIL 19TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for Fleet Services.
6. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
7. Discuss, consider, and take appropriate action on a line item transfer for Mobile Outreach.
8. Discuss, consider and take appropriate action on a line item transfer for Williamson County Radio Communications System.
9. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, March 2016 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
10. Discuss, consider and take appropriate action on approving property tax collections for the month of March 2016 for the Williamson County Tax Assessor/Collector.
11. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of March 2016 for the Williamson County Tax Assessor/Collector.
12. Discuss and take appropriate action on Round Rock A & B Roof Repair Change Order from Kentex Roofing Systems in the amount of $-3,433.00
13. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction (1) lateral filing cabinet, (1) shredder, (1) file sorter, (1) phone stand, (2) screen savers, (3) small refrigerators, (11) Xray light box, (5) Task chairs w/wheels, (1) suitcase, (1) DVD Player, (5) TV's, (1)Large cart w/wheels, (1)small cart w/wheels, (5) stackable chairs, (3) 2 drawer vertical file cabinet, (4) computer, (1) scanner, (1) rolling chair, (4) boxes of misc. office supplies, (2) metal baskets, (2) keyboards, (1) radio, (1) rolling task table, (1) Typewriter, (1) type writer desk, (1) wire basket, (1) black plastic tray, (3) boxes cassette tapes, (1) Laptop, (1) printer, (1) TV, (1) Printek Forms Master 8003 (complete list attached) pursuant to local TX. Gov't Code 263.152.
14. Discuss, consider and take appropriate action on authorizing the transfer of various county assets through inter-departmental transfer including (2) black bookcases (list attached) pursuant to TX. Local Gov't Code 263.152.
15. Discuss, consider and take appropriate action on approval of the final plat for the Hidden Creek Estates subdivision - Pct 2.
16. Discuss, consider and take appropriate action on approval of the amended plat for the San Gabriel Ridge Section 3 Lot 5 subdivision - Pct 2.
REGULAR AGENDA
20. Discuss, consider and authorize the County Judge to execute a Development Agreement, Temporary Construction Easement and Possession & Use Agreement with the Taylor ISD regarding acquisition of right of way for Bill Pickett Trail.
21. Discuss, consider and take appropriate action on authorizing the County Judge to execute 2 Storm Sewer and Drainage Easements to the City of Round Rock for the Arterial H project.
27. Discuss, consider and take appropriate action on a Modification/Amendment (P00017) to the Intergovernmental Services Agreement between Williamson County and US Immigration and Customs Enforcement relating to the T. Don Hutto Facility.
28. Discuss, consider, and take appropriate action on the approval of the FEMA Public Assistance Grant for the repair of the Low Water Crossing on CR 384.
29. Discuss, consider, and take appropriate action on the approval of the FEMA Public Assistance Grant for the repair of the CR 403 - Welsh St. Bridge damages.
30. Discuss, consider, and take appropriate action on approving the service contract between Action Propane, Inc. and Williamson County Facilities for Propane Tank Installation at Williamson County Expo Center. The total cost will be $6168.80.
31. Discuss, consider, and take appropriate action on approving contract for aggregate between Community Trucking, LLC and Williamson County Road and Bridge per the City of Austin ILA, IFB GLB0026.
32. Discuss, consider and take appropriate action on authorizing the renewal of Asphalt Emulsions, Bid #15IFB111, for same pricing, terms and conditions as the existing contract, for the term beginning on April 14, 2016 through April 13, 2017, with Western Emulsions as the secondary vendor.
33. Discuss, consider and take appropriate action on execution of Service Contract with Adam Heath Construction for remodel of Central Maintenance Restroom.
34. Discuss, consider and take appropriate action on authorizing the renewal of Aggregate, Bid #14IFB00230 for the same pricing, terms and conditions as the existing Contract for the term of June 10, 2016 – June 9, 2017 with Industrial Asphalt & Aggregate, the Primary Vendor for items 1, 2 and 3; and Vulcan Construction Materials, Primary Vendor for item 4.
35. Discuss, consider and take appropriate action on authorizing the renewal of Rubber Asphalt Crack Sealer, Bid #14IFB00215 for the same pricing, terms and conditions as the existing Contract for the term of June 24, 2016 – June 23, 2017 with Crafco Texas, Inc.
36. Discuss, consider and take appropriate action on authorizing the renewal of Mcliff Partners Vending Services Agreement for the same pricing, terms and conditions as the existing Agreement for the term ending November 30, 2016 with Mcliff Coffee + Vending.
37. Discuss, consider and take appropriate action on authorizing the renewal of Asphalt Cement, Bid #15IFB120 for the same pricing, terms and conditions as the existing Contract for the term of June 1, 2016 – May 31, 2017, with Martin Asphalt Company, the Primary Vendor; and Heartland Asphalt Materials, Inc., the secondary vendor.
38. Discuss, consider and take appropriate action on authorizing the renewal of Metal Beam Guard Fence, Bid #14IFB00223 for the same pricing, terms and conditions as the existing Contract for the term of July 29, 2016 – July 28, 2017, with Pecos, Fence, Inc.
Claims of Texas Association for Children and Families
40. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver
41. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 119 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Arterial H. l) Discuss the acquisition of real property for County Facilities. m) Discuss the acquisition of real property for the Williamson County Expo Center. n) Discuss the acquisition of Easement interests on CR 240. o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. p) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road. q) Discuss the acquisition of real property from the Andice Cemetery. r) Discuss the acquisition of easements on the Forest North project. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. g) Discuss proposed sale of excess ROW on Ronald Reagan h) Discuss the Arterial H Storm Sewer and Drainage Easements to the City of Round Rock C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
42. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County k) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District l) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal m) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 n) Discuss proposed acquisition of property for SW 183 and SH 29 Loop o) Employment law and regulations relating to court reporters. p) Jessica Smith claim q) Claims of Texas Association for Children and Families r) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division s) Legislative changes to firearms laws and possession of firearms on county property t) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks u) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision. v) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division w) Consultation with attorney regarding LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project x) Notice of claim and demand of Morgan Lee Roach. y) Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO). z) Courthouse victims displays
43. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
Jessica Smith claim
1. Review and approval of minutes. 2. Discuss and take appropriate action on the Avery Ranch Road District including, but not limited to payment of bills. 3. Receive, review and discuss the FY 2015 Avery Ranch Road District No. 1 Annual Financial Report. Take any appropriate action as deemed necessary regarding the same. 4. Discuss, consider and take appropriate action on approving road district collections for the month of February 2016 for the Williamson County Tax Assessor/Collector. 5. Discuss, consider and take appropriate action on approving road district collections for the month of March 2016 for the Williamson County Tax Assessor/Collector.
Reconvene and Adjourn
Apr 19, 2016 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT APRIL 19TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on a line item transfer for Fleet Services.
6. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
7. Discuss, consider, and take appropriate action on a line item transfer for Mobile Outreach.
8. Discuss, consider and take appropriate action on a line item transfer for Williamson County Radio Communications System.
9. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, March 2016 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
10. Discuss, consider and take appropriate action on approving property tax collections for the month of March 2016 for the Williamson County Tax Assessor/Collector.
11. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of March 2016 for the Williamson County Tax Assessor/Collector.
12. Discuss and take appropriate action on Round Rock A & B Roof Repair Change Order from Kentex Roofing Systems in the amount of $-3,433.00
13. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction (1) lateral filing cabinet, (1) shredder, (1) file sorter, (1) phone stand, (2) screen savers, (3) small refrigerators, (11) Xray light box, (5) Task chairs w/wheels, (1) suitcase, (1) DVD Player, (5) TV's, (1)Large cart w/wheels, (1)small cart w/wheels, (5) stackable chairs, (3) 2 drawer vertical file cabinet, (4) computer, (1) scanner, (1) rolling chair, (4) boxes of misc. office supplies, (2) metal baskets, (2) keyboards, (1) radio, (1) rolling task table, (1) Typewriter, (1) type writer desk, (1) wire basket, (1) black plastic tray, (3) boxes cassette tapes, (1) Laptop, (1) printer, (1) TV, (1) Printek Forms Master 8003 (complete list attached) pursuant to local TX. Gov't Code 263.152.
14. Discuss, consider and take appropriate action on authorizing the transfer of various county assets through inter-departmental transfer including (2) black bookcases (list attached) pursuant to TX. Local Gov't Code 263.152.
15. Discuss, consider and take appropriate action on approval of the final plat for the Hidden Creek Estates subdivision - Pct 2.
16. Discuss, consider and take appropriate action on approval of the amended plat for the San Gabriel Ridge Section 3 Lot 5 subdivision - Pct 2.
REGULAR AGENDA
20. Discuss, consider and authorize the County Judge to execute a Development Agreement, Temporary Construction Easement and Possession & Use Agreement with the Taylor ISD regarding acquisition of right of way for Bill Pickett Trail.
21. Discuss, consider and take appropriate action on authorizing the County Judge to execute 2 Storm Sewer and Drainage Easements to the City of Round Rock for the Arterial H project.
27. Discuss, consider and take appropriate action on a Modification/Amendment (P00017) to the Intergovernmental Services Agreement between Williamson County and US Immigration and Customs Enforcement relating to the T. Don Hutto Facility.
28. Discuss, consider, and take appropriate action on the approval of the FEMA Public Assistance Grant for the repair of the Low Water Crossing on CR 384.
29. Discuss, consider, and take appropriate action on the approval of the FEMA Public Assistance Grant for the repair of the CR 403 - Welsh St. Bridge damages.
30. Discuss, consider, and take appropriate action on approving the service contract between Action Propane, Inc. and Williamson County Facilities for Propane Tank Installation at Williamson County Expo Center. The total cost will be $6168.80.
31. Discuss, consider, and take appropriate action on approving contract for aggregate between Community Trucking, LLC and Williamson County Road and Bridge per the City of Austin ILA, IFB GLB0026.
32. Discuss, consider and take appropriate action on authorizing the renewal of Asphalt Emulsions, Bid #15IFB111, for same pricing, terms and conditions as the existing contract, for the term beginning on April 14, 2016 through April 13, 2017, with Western Emulsions as the secondary vendor.
33. Discuss, consider and take appropriate action on execution of Service Contract with Adam Heath Construction for remodel of Central Maintenance Restroom.
34. Discuss, consider and take appropriate action on authorizing the renewal of Aggregate, Bid #14IFB00230 for the same pricing, terms and conditions as the existing Contract for the term of June 10, 2016 – June 9, 2017 with Industrial Asphalt & Aggregate, the Primary Vendor for items 1, 2 and 3; and Vulcan Construction Materials, Primary Vendor for item 4.
35. Discuss, consider and take appropriate action on authorizing the renewal of Rubber Asphalt Crack Sealer, Bid #14IFB00215 for the same pricing, terms and conditions as the existing Contract for the term of June 24, 2016 – June 23, 2017 with Crafco Texas, Inc.
36. Discuss, consider and take appropriate action on authorizing the renewal of Mcliff Partners Vending Services Agreement for the same pricing, terms and conditions as the existing Agreement for the term ending November 30, 2016 with Mcliff Coffee + Vending.
37. Discuss, consider and take appropriate action on authorizing the renewal of Asphalt Cement, Bid #15IFB120 for the same pricing, terms and conditions as the existing Contract for the term of June 1, 2016 – May 31, 2017, with Martin Asphalt Company, the Primary Vendor; and Heartland Asphalt Materials, Inc., the secondary vendor.
38. Discuss, consider and take appropriate action on authorizing the renewal of Metal Beam Guard Fence, Bid #14IFB00223 for the same pricing, terms and conditions as the existing Contract for the term of July 29, 2016 – July 28, 2017, with Pecos, Fence, Inc.
Claims of Texas Association for Children and Families
40. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver
41. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 119 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Arterial H. l) Discuss the acquisition of real property for County Facilities. m) Discuss the acquisition of real property for the Williamson County Expo Center. n) Discuss the acquisition of Easement interests on CR 240. o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. p) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road. q) Discuss the acquisition of real property from the Andice Cemetery. r) Discuss the acquisition of easements on the Forest North project. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. g) Discuss proposed sale of excess ROW on Ronald Reagan h) Discuss the Arterial H Storm Sewer and Drainage Easements to the City of Round Rock C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
42. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County k) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District l) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal m) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 n) Discuss proposed acquisition of property for SW 183 and SH 29 Loop o) Employment law and regulations relating to court reporters. p) Jessica Smith claim q) Claims of Texas Association for Children and Families r) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division s) Legislative changes to firearms laws and possession of firearms on county property t) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks u) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision. v) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division w) Consultation with attorney regarding LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project x) Notice of claim and demand of Morgan Lee Roach. y) Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO). z) Courthouse victims displays
43. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
Jessica Smith claim
1. Review and approval of minutes. 2. Discuss and take appropriate action on the Avery Ranch Road District including, but not limited to payment of bills. 3. Receive, review and discuss the FY 2015 Avery Ranch Road District No. 1 Annual Financial Report. Take any appropriate action as deemed necessary regarding the same. 4. Discuss, consider and take appropriate action on approving road district collections for the month of February 2016 for the Williamson County Tax Assessor/Collector. 5. Discuss, consider and take appropriate action on approving road district collections for the month of March 2016 for the Williamson County Tax Assessor/Collector.
Reconvene and Adjourn
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