NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT FEBRUARY 2ND, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
5. Discuss, consider and take appropriate action on line item transfer for Juvenile Services.
6. Discuss, consider and take appropriate action on a line item transfer for Non Departmental.
7. Discuss, consider and take appropriate action on a line item transfer for the Williamson County Precinct One Constable's Office.
8. Consider approving the Investment Report for the Quarter ending December 31, 2015 which was approved by the Investment Committee on January 25, 2016.
9. Discuss and take appropriate action on approving the 2016 Williamson County Investment Policy and entering said policy into the official minutes of the Williamson County Commissioners Court. No substantial amendments are proposed with the exception of updating collateral substitution to more closely reflect current industry practice.
10. Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for September, 2015 pursuant to Tex. Loc. Gov't Code §114.026.
11. Discuss, consider, and take appropriate action on ratifying PO 159593 for street sweeper purchase from Tymco per BuyBoard contract 420-13.
12. Discuss, consider, and take appropriate action on authorizing the disposal of various county asserts through auction, including (1) Coffee Maker, (1) VCR Player, (1 ) VCR/DVD Player, (1) Keyboard, (1) Mouse, (1) Typewriter, (1) Spiral Bound Book Maker, (1) Paper Shredder, (1) Dell 90w AC Adapter, (1) RCA Audio/Video Selector, (complete list attached) pursuant to Tex. Local Gov't Code §263.152.
13. Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles through auction, including (1) 2003 Chevrolet 2500 Pickup, 1) 2006 Ford F150 XCAB, (1) 1997 Hale Trailer, (complete list attached) pursuant to Tex. Local Gov't Code §263.152.
14. Discuss, consider, and take appropriate action on authorizing the disposal of a county vehicle through a sale to insurance, including (1) 2013 Chevrolet Tahoe, (See attachment) pursuant to Tex. Local Gov't Code §263.152.
15. Discuss, consider and take appropriate action on approval of the preliminary plat for the Griffis Subdivision - Pct 4.
16. Discuss, consider, and take appropriate action on approval of the preliminary plat for the Cavazos subdivision - Pct 3
17. Discuss, consider, and take appropriate action on approval of the preliminary plat for the Lake Granger Estates subdivision - Pct 4
18. Discuss, consider and take appropriate action on approval of the Williamson County License Agreement for The Ridge at Cross Creek subdivision - Pct 3.
REGULAR AGENDA
21. Discuss, consider, and take any appropriate action regarding a Letter of Transfer/Ownership to the 21. Center for Archeological Studies (CAS), for archeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on Bill Pickett Trail (East Williamson County Park Road), a Road Bond Project in Commissioner Pct. 4.
22. Discuss, consider and take appropriate action regarding contract for the CR 176 at RM 2243 project between Williamson County and Rogers Design Services, PLLC relating to the 2013 Road Bond Program.
23. Discuss and take appropriate action on a Right of Entry, Possession, Use and Construction Agreement with Nelson Homestead Family Partnership, Ltd. regarding right-of-way on CR 110 Middle (Parcel 9M).
25. Discuss, consider and take appropriate action on a First Amendment To Farm Lease between Williamson County, Texas and Christy Noren relating to acreage located near the Williamson County Landfill.
26. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for Justice Center Break Room Project, Bid #1601-048.
27. Discuss, consider, and take appropriate action on awarding contract resulting from RFQ#15RFQ106, Architectural/Engineering Services for the Southwest Williamson County Regional Park to the most qualified firm, Mode Design, and authorizing execution of the Professional Service Agreement.
28. Discuss, consider, and take appropriate action on awarding bids received for Bid # 1512-035 Law Enforcement Vehicle Upfit, to the lowest and best bidder CAP Fleet Upfitters.
30. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver
31. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: Sneed Loop f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 119 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Kruger property exchange (3901 CR 130 Hutto, TX) l) Discuss the acquisition of real property: Arterial H. m) Discuss the acquisition of real property for County Facilities. n) Discuss the acquisition of real property for the Williamson County Expo Center. o) Discuss the acquisition of Easement interests on CR 240. p) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. q) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road. r) Discuss the acquisition of real property from the Andice Cemetery. s) Discuss accepting the donation of a Water Quality/Detention Pond on Avery Ranch Blvd. t) Discuss accepting donations of ROW for Busby Lane. u) Discuss an Interlocal Agreement with the City of Round Rock in regards to Kenney Fort Blvd. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss proposed sale of real estate on Inner Loop c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130 d) Discuss proposed exchange of property with Mr. Kruger e) Discuss real estate at 355 Texas Ave. f) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. g) Discuss the proposed sale of portion of county property by Jester Annex h) Discuss the proposed sale of excess right-of-way on Hwy 79 abutting 79 Business Park i) Discuss abandoning row on CR 359 j) Discuss possible sale of 183 A excess right of way k) Discuss proposed sale of real estate of Blue Springs Blvd l) Discuss transfer of ROW on a portion of Williams Drive to the City of Georgetown m) Discuss abandonment of CR359. n) Discuss proposed land swap on East Old Settlers Blvd. o) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman
32. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Floodplain Regulation Issue k) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County l) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District m) Notice of Claim – In Re Ray Steven Rose n) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal o) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360) p) Claim for overpayment – Timothy Wright q) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 r) Discuss proposed acquisition of property for SW 183 and SH 29 Loop s) Employment law and regulations relating to court reporters. t) Jessica Smith claim u) Claims of Texas Association for Children and Families v) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division w) Legislative changes to firearms laws and possession of firearms on county property x) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks y) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision.
33. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
Feb 02, 2016 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT FEBRUARY 2ND, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
4. Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
5. Discuss, consider and take appropriate action on line item transfer for Juvenile Services.
6. Discuss, consider and take appropriate action on a line item transfer for Non Departmental.
7. Discuss, consider and take appropriate action on a line item transfer for the Williamson County Precinct One Constable's Office.
8. Consider approving the Investment Report for the Quarter ending December 31, 2015 which was approved by the Investment Committee on January 25, 2016.
9. Discuss and take appropriate action on approving the 2016 Williamson County Investment Policy and entering said policy into the official minutes of the Williamson County Commissioners Court. No substantial amendments are proposed with the exception of updating collateral substitution to more closely reflect current industry practice.
10. Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for September, 2015 pursuant to Tex. Loc. Gov't Code §114.026.
11. Discuss, consider, and take appropriate action on ratifying PO 159593 for street sweeper purchase from Tymco per BuyBoard contract 420-13.
12. Discuss, consider, and take appropriate action on authorizing the disposal of various county asserts through auction, including (1) Coffee Maker, (1) VCR Player, (1 ) VCR/DVD Player, (1) Keyboard, (1) Mouse, (1) Typewriter, (1) Spiral Bound Book Maker, (1) Paper Shredder, (1) Dell 90w AC Adapter, (1) RCA Audio/Video Selector, (complete list attached) pursuant to Tex. Local Gov't Code §263.152.
13. Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles through auction, including (1) 2003 Chevrolet 2500 Pickup, 1) 2006 Ford F150 XCAB, (1) 1997 Hale Trailer, (complete list attached) pursuant to Tex. Local Gov't Code §263.152.
14. Discuss, consider, and take appropriate action on authorizing the disposal of a county vehicle through a sale to insurance, including (1) 2013 Chevrolet Tahoe, (See attachment) pursuant to Tex. Local Gov't Code §263.152.
15. Discuss, consider and take appropriate action on approval of the preliminary plat for the Griffis Subdivision - Pct 4.
16. Discuss, consider, and take appropriate action on approval of the preliminary plat for the Cavazos subdivision - Pct 3
17. Discuss, consider, and take appropriate action on approval of the preliminary plat for the Lake Granger Estates subdivision - Pct 4
18. Discuss, consider and take appropriate action on approval of the Williamson County License Agreement for The Ridge at Cross Creek subdivision - Pct 3.
REGULAR AGENDA
21. Discuss, consider, and take any appropriate action regarding a Letter of Transfer/Ownership to the 21. Center for Archeological Studies (CAS), for archeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on Bill Pickett Trail (East Williamson County Park Road), a Road Bond Project in Commissioner Pct. 4.
22. Discuss, consider and take appropriate action regarding contract for the CR 176 at RM 2243 project between Williamson County and Rogers Design Services, PLLC relating to the 2013 Road Bond Program.
23. Discuss and take appropriate action on a Right of Entry, Possession, Use and Construction Agreement with Nelson Homestead Family Partnership, Ltd. regarding right-of-way on CR 110 Middle (Parcel 9M).
25. Discuss, consider and take appropriate action on a First Amendment To Farm Lease between Williamson County, Texas and Christy Noren relating to acreage located near the Williamson County Landfill.
26. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for Justice Center Break Room Project, Bid #1601-048.
27. Discuss, consider, and take appropriate action on awarding contract resulting from RFQ#15RFQ106, Architectural/Engineering Services for the Southwest Williamson County Regional Park to the most qualified firm, Mode Design, and authorizing execution of the Professional Service Agreement.
28. Discuss, consider, and take appropriate action on awarding bids received for Bid # 1512-035 Law Enforcement Vehicle Upfit, to the lowest and best bidder CAP Fleet Upfitters.
30. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver
31. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: Sneed Loop f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 119 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Kruger property exchange (3901 CR 130 Hutto, TX) l) Discuss the acquisition of real property: Arterial H. m) Discuss the acquisition of real property for County Facilities. n) Discuss the acquisition of real property for the Williamson County Expo Center. o) Discuss the acquisition of Easement interests on CR 240. p) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. q) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road. r) Discuss the acquisition of real property from the Andice Cemetery. s) Discuss accepting the donation of a Water Quality/Detention Pond on Avery Ranch Blvd. t) Discuss accepting donations of ROW for Busby Lane. u) Discuss an Interlocal Agreement with the City of Round Rock in regards to Kenney Fort Blvd. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss proposed sale of real estate on Inner Loop c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130 d) Discuss proposed exchange of property with Mr. Kruger e) Discuss real estate at 355 Texas Ave. f) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. g) Discuss the proposed sale of portion of county property by Jester Annex h) Discuss the proposed sale of excess right-of-way on Hwy 79 abutting 79 Business Park i) Discuss abandoning row on CR 359 j) Discuss possible sale of 183 A excess right of way k) Discuss proposed sale of real estate of Blue Springs Blvd l) Discuss transfer of ROW on a portion of Williams Drive to the City of Georgetown m) Discuss abandonment of CR359. n) Discuss proposed land swap on East Old Settlers Blvd. o) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman
32. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Floodplain Regulation Issue k) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County l) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District m) Notice of Claim – In Re Ray Steven Rose n) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal o) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360) p) Claim for overpayment – Timothy Wright q) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 r) Discuss proposed acquisition of property for SW 183 and SH 29 Loop s) Employment law and regulations relating to court reporters. t) Jessica Smith claim u) Claims of Texas Association for Children and Families v) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division w) Legislative changes to firearms laws and possession of firearms on county property x) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks y) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision.
33. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
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