NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT OCTOBER 13TH, 2015 9:30 A.M.
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
CONSENT AGENDA The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 12 )
5. Discuss, consider, and take appropriate action on ratifying PO# 158246 for Renewal of Oracle Technical Support Software Update, License and Support between Williamson County and Mythics per DIR contract # DIR-TSO-2548.
6. Discuss, consider and take appropriate action on authorizing the disposal of county assets through destruction, including (2) ABA Ballistic Vest Panels, and (2) Point Blank Ballistic Vest Panels, (complete list attached) pursuant to Tex. Local Gov't Code §263.152.
7. Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction, including (2) Trash Cans, (1) Lg Bulletin Board, (1) Mat, (2) File Holders, (1) Box Misc. Office Supplies, (2) Key Boards, (5) Printers, (6) Docking Stations, (1) Camcorder, (1) Cameras, (24) Desktop Computers (Hard Drive Only), (2) Sets of Tire Chains, (1) Projector, (1) Fax Machine, (1) 2 Drawer File Cabinet, (1) Desk Drawer, (1) Book Shelf, (1) Lateral File Cabinet, (4) Desks, (1) 4-Drawer File Cabinet, (2) 5-Drawer File Cabinet, (6) Desk Chairs, (15) Monitors, (20) Monitor Stands, (1) Laptop, (1) Misc Box of Power Cords, (3) Hanging Mail Slots, (2) Backup Surge Protectors, (1) Barracuda Web Filter, (1) Cisco Access Point, (1) Linksys Access Point, (12) Motorola Radios, (2) Motorola Chargers, (4) Motorola Batteries, (1) Vertex Radio, (1) Vertex Charger, (1) Vertex Battery, (4) Motorola Surveillance Headpiece, (complete list attached) pursuant to Tex. Local Gov't Code §263.152.
8. Consider accepting a $100.00 donation for a Memorial Tree planting in Memory of Sharyn Stasny
9. Acknowledge and enter into the official minutes of the Commissioners Court the line item transfers from merit pool monies to various department approved by the Budget Office from July - September 2015.
10. Discuss and take appropriate action on noting in the minutes that Lisa Birkman has earned 28.00 hours of the Commissioner Statutory Continuing Education requirements for 2015 per article 81.0025 of the Texas Local Government Code, and will carry over 8 hours into the next reporting period.
11. Consider reappointing Susan Komandosky, Paulette McConchie, Rochelle Hall-Schwarz and Dianne Howell to the Williamson County Child Welfare Board, for 3 year terms to begin October 2015 and end on September 30, 2018.
12. Discuss, consider and take appropriate action on approval of the final plat for the Highlands at Mayfield Ranch Section 8 subdivision - Pct 3.
REGULAR AGENDA
Discuss, consider and take appropriate action to acknowledge that October 17, 2015 will be Nancy Rabb Day.
Discuss, consider and take appropriate action on acknowledging the receipt of the Certificate of Achievement in Financial Reporting for Fiscal Year 2014 and the Award for Outstanding Achievement in Popular Annual Financial Reporting for Fiscal Year 2014 from the Government Finance Officers Association.
Discuss, consider and take appropriate action on distribution of funds for the Hutto Education Foundation.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
Discuss, consider and take appropriate action on Change Order No. 1, to contract with Adam Heath Construction, fully executed on August 6, 2015, in the amount of $3,600.00 for sign shop renovations.
17. Discuss, consider, and take appropriate action regarding Change Order No. 15 in the amount of $60,567.98 for IH 35 Northbound Frontage Road, a Pass Through Financing Project in Commissioner Pct. 3.
19. Discuss, consider and take appropriate action on an Amendment No. 1 to the General Engineering Consultant (GEC) - Construction Management/Inspection Services Contract between Williamson County and HNTB Corporation relating to the 2013 Road Bond Program.
Discuss, consider and take any appropriate action regarding amending the Williamson County Long-Range Transportation Plan to address current and projected needs in the public interest.
Commissioner's Comments
Discuss, consider and take any appropriate action to approve, and acknowledge purchase of radios/equipment for various county departments in the amount of $1,808,648.29 from Motorola Solutions, Inc. under arrangement with the Houston-Galveston Area Council (acting as the agent for various local governmental entities who are end users under interlocal agreements to solicited quotations and obtain value pricing) to support various health and safety operations of Williamson County. (Note: Funding previously approved in the FY2016 Budget).
Discuss, consider and take appropriate action regarding Scott & White Clinic Business Associate Agreement for Williamson County EMS.
Discuss, consider and take any appropriate action regarding approval and receipt of Agreements regarding off-duty contracting of County Sheriff Deputies with: A. Ranch at Cypress Creek MUD 1 B. Libery Hill High School C. The Rosedale Foundation
Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for 1510-017 Arbitrage Calculation Services.
25. Discuss, consider, and take appropriate action on exempting Noble Software Group, LLC. from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, as the sole source provider of the cloud-based Noble Assessment Platform, and approving agreement between Williamson County and Noble Software Group, LLC.
28. Discuss, consider and take appropriate action declaring an emergency and approving a budget amendment to acknowledge additional expenditures for Juvenile Services.
Discuss, consider and take appropriate action regarding extending Williamson County Proposal # 14RFP00219 Pharmaceuticals for Jail to Westwood Pharmacy.
27. Discuss and consider declaring an emergency and approving a budget amendment to acknowledge additional expenditures for 911 Communications.
29. Discuss, consider and take appropriate action on a budget amendment to acknowledge additional expenditures for Road and Bridge.
30. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Parks.
EXECUTIVE SESSION "The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
32. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop.
33. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: Sneed Loop f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 119 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Kruger property exchange (3901 CR 130 Hutto, TX) l) Discuss the acquisition of real property: Arterial H. m) Discuss the acquisition of real property for County Facilities. n) Discuss the acquisition of real property for the Williamson County Expo Center. o) Discuss the acquisition of Easement interests on CR 240. p) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss proposed sale of real estate on Inner Loop c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130 d) Discuss proposed exchange of property with Mr. Kruger e) Discuss real estate at 355 Texas Ave.
34. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court h) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District i) County Road 241 utility and Right-of-Way Issues and matters; j) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District k) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division l) Cause No. 12-1226-C368; Williamson County, Texas v. James Broaddus d/b/a Broaddus & Associates, and Broaddus & Associates, Inc.; In the 368th Judicial District Court of Williamson County, Texas m) Notice of Claim - In Re Jessica Palmer n) Floodplain Regulation Issue o) Carolyn Barnes v. Austin American Statesman, et al; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas p) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County q) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District r) Notice of Claim – In Re Ray Steven Rose s) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal t) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360)
35. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
Oct 13, 2015 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT OCTOBER 13TH, 2015 9:30 A.M.
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
CONSENT AGENDA The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 12 )
5. Discuss, consider, and take appropriate action on ratifying PO# 158246 for Renewal of Oracle Technical Support Software Update, License and Support between Williamson County and Mythics per DIR contract # DIR-TSO-2548.
6. Discuss, consider and take appropriate action on authorizing the disposal of county assets through destruction, including (2) ABA Ballistic Vest Panels, and (2) Point Blank Ballistic Vest Panels, (complete list attached) pursuant to Tex. Local Gov't Code §263.152.
7. Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction, including (2) Trash Cans, (1) Lg Bulletin Board, (1) Mat, (2) File Holders, (1) Box Misc. Office Supplies, (2) Key Boards, (5) Printers, (6) Docking Stations, (1) Camcorder, (1) Cameras, (24) Desktop Computers (Hard Drive Only), (2) Sets of Tire Chains, (1) Projector, (1) Fax Machine, (1) 2 Drawer File Cabinet, (1) Desk Drawer, (1) Book Shelf, (1) Lateral File Cabinet, (4) Desks, (1) 4-Drawer File Cabinet, (2) 5-Drawer File Cabinet, (6) Desk Chairs, (15) Monitors, (20) Monitor Stands, (1) Laptop, (1) Misc Box of Power Cords, (3) Hanging Mail Slots, (2) Backup Surge Protectors, (1) Barracuda Web Filter, (1) Cisco Access Point, (1) Linksys Access Point, (12) Motorola Radios, (2) Motorola Chargers, (4) Motorola Batteries, (1) Vertex Radio, (1) Vertex Charger, (1) Vertex Battery, (4) Motorola Surveillance Headpiece, (complete list attached) pursuant to Tex. Local Gov't Code §263.152.
8. Consider accepting a $100.00 donation for a Memorial Tree planting in Memory of Sharyn Stasny
9. Acknowledge and enter into the official minutes of the Commissioners Court the line item transfers from merit pool monies to various department approved by the Budget Office from July - September 2015.
10. Discuss and take appropriate action on noting in the minutes that Lisa Birkman has earned 28.00 hours of the Commissioner Statutory Continuing Education requirements for 2015 per article 81.0025 of the Texas Local Government Code, and will carry over 8 hours into the next reporting period.
11. Consider reappointing Susan Komandosky, Paulette McConchie, Rochelle Hall-Schwarz and Dianne Howell to the Williamson County Child Welfare Board, for 3 year terms to begin October 2015 and end on September 30, 2018.
12. Discuss, consider and take appropriate action on approval of the final plat for the Highlands at Mayfield Ranch Section 8 subdivision - Pct 3.
REGULAR AGENDA
Discuss, consider and take appropriate action to acknowledge that October 17, 2015 will be Nancy Rabb Day.
Discuss, consider and take appropriate action on acknowledging the receipt of the Certificate of Achievement in Financial Reporting for Fiscal Year 2014 and the Award for Outstanding Achievement in Popular Annual Financial Reporting for Fiscal Year 2014 from the Government Finance Officers Association.
Discuss, consider and take appropriate action on distribution of funds for the Hutto Education Foundation.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
Discuss, consider and take appropriate action on Change Order No. 1, to contract with Adam Heath Construction, fully executed on August 6, 2015, in the amount of $3,600.00 for sign shop renovations.
17. Discuss, consider, and take appropriate action regarding Change Order No. 15 in the amount of $60,567.98 for IH 35 Northbound Frontage Road, a Pass Through Financing Project in Commissioner Pct. 3.
19. Discuss, consider and take appropriate action on an Amendment No. 1 to the General Engineering Consultant (GEC) - Construction Management/Inspection Services Contract between Williamson County and HNTB Corporation relating to the 2013 Road Bond Program.
Discuss, consider and take any appropriate action regarding amending the Williamson County Long-Range Transportation Plan to address current and projected needs in the public interest.
Commissioner's Comments
Discuss, consider and take any appropriate action to approve, and acknowledge purchase of radios/equipment for various county departments in the amount of $1,808,648.29 from Motorola Solutions, Inc. under arrangement with the Houston-Galveston Area Council (acting as the agent for various local governmental entities who are end users under interlocal agreements to solicited quotations and obtain value pricing) to support various health and safety operations of Williamson County. (Note: Funding previously approved in the FY2016 Budget).
Discuss, consider and take appropriate action regarding Scott & White Clinic Business Associate Agreement for Williamson County EMS.
Discuss, consider and take any appropriate action regarding approval and receipt of Agreements regarding off-duty contracting of County Sheriff Deputies with: A. Ranch at Cypress Creek MUD 1 B. Libery Hill High School C. The Rosedale Foundation
Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for 1510-017 Arbitrage Calculation Services.
25. Discuss, consider, and take appropriate action on exempting Noble Software Group, LLC. from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, as the sole source provider of the cloud-based Noble Assessment Platform, and approving agreement between Williamson County and Noble Software Group, LLC.
28. Discuss, consider and take appropriate action declaring an emergency and approving a budget amendment to acknowledge additional expenditures for Juvenile Services.
Discuss, consider and take appropriate action regarding extending Williamson County Proposal # 14RFP00219 Pharmaceuticals for Jail to Westwood Pharmacy.
27. Discuss and consider declaring an emergency and approving a budget amendment to acknowledge additional expenditures for 911 Communications.
29. Discuss, consider and take appropriate action on a budget amendment to acknowledge additional expenditures for Road and Bridge.
30. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Parks.
EXECUTIVE SESSION "The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."