NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT AUGUST 2ND, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on approving a line item transfer for JP3.
6. Discuss, consider and take appropriate action on a line item transfer for the District Attorney's office.
7. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
8. Discuss, consider, and take appropriate action on budget line item transfer request for Juvenile Services.
9. Discuss, consider and take appropriate action on a line transfer for Road and Bridge Division.
10. Discuss, consider and take appropriate action to accept a donation of safety equipment from Georgetown Behavioral Health Institute.
11. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (1) 2007 White Dodge Charger, (1) 2007 Gold Ford Crown Vic., (1) 2006 White Ford F250 XCAB, (1) 2005 White Ford F250, (1) 2008 White Ford F250, (1) 2007 Gold Ford F-150, (1) 2009 Black/White Ford Crown Vic., (1) 2008 Black/White Ford Explorer, (1) 2009 Black/White Ford Crown Vic., (1) 2009 Black/White Ford Crown Vic, (1) 2009 Gray Dodge Dakota, (1) 2009 Black/White Ford Crown Vic., (1) 2010 Black/White Ford Crown Vic., (1) 2009 White Chevy 1500 XCAB, (1) 2011 Black Ford Crown Vic., (1) 2011 Black/White Ford Crown Vic., (complete list attached) pursuant to Tx. Local Gov't Code 263.152.
12. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (2) Laser printers, (4) Monitors, (3) Desktops, (1) Docking Station, (8) Rolls of misc.insulation, (1) Pallet of Misc.tile, (complete list attached) pursuant to Tx. Local Gov't Code 263.152.
13. Discuss, consider, and take appropriate action on approval of the final plat for the LR Williams Business Park Phase 1 subdivision - Pct 3.
REGULAR AGENDA
17. Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1512-037, in the amount of $935.00 for the Forest North Drainage Improvements – Bayswater Zone.
18. Discuss, consider and take appropriate action on Change Order No. 1, to contract number 15IFB00115, in the amount of $612,361.37 for the underseal and overlay of Chandler Road from SH130 to FM 1660.
20. Discuss, consider and take appropriate action on a Contract for Engineering Services between Williamson County and Balcones Geotechnical PLLC relating to the Williamson County Parking Garage.
21. Discuss, consider and take appropriate action on an Interlocal Cooperation Agreement with the City of Austin for the Lakeline Blvd. Right Turn Lanes.
22. Discuss, consider and take appropriate action authorizing the County Judge to execute a PEC Easement for Arterial H (Gardens at Mayfield Ranch).
23. Discuss and take appropriate action on participation by Williamson County Road Bond Program under the county's habitat conservation plan for the project area for improvements to Forest North subdivision drainage infrastructure.
37. Discuss, consider, and take appropriate action on approving contract for Janitorial Services between Eagle Maintenance Company Inc dba ServiceMaster Clean and Williamson County per Buyboard Contract 472-14.
38. Discuss, consider, and take appropriate action to approve Change Order # 1 to RFP # 15RFP115 with Purvis Systems Incorporated for the Purvis FSAS Mobile Alerting Service.
39. Discuss, consider, and take appropriate action regarding approval of interlocal agreement with National Joint Powers Alliance ("NJPA") for Williamson County's participation in co-op purchasing program.
40. Discuss, consider and take appropriate action on approving the Netlabels Support and Maintenance Subscription Addendum Agreement for a 36-month subscription option with Southwest Solutions Group, Inc.
41. Discuss, consider, and take appropriate action on authorizing Purchasing agent to advertise and receive bids for IFB 1607 103, Flex Base Materials for Williamson County Road and Bridge.
42. Discuss, consider, and take appropriate action on rejecting all Qualifications received for RFQ # 1604-073 Engineering Design Services for Replacement of Culvert Crossings authorize Purchasing Agent to advertise and receive Qualifications for RFQ # 1607-104 Engineering Design Services for Replacement of Culvert Crossings.
43. Discuss, consider, and take appropriate action on rejecting the only bid received for IFB# 1606 088, Hauling Construction Materials per the recommendation of Williamson County Road and Bridge and authorize Purchasing Agent to advertise and receive bids for IFB# 1607 105, Hauling Construction Materials for Williamson County Road and Bridge.
44. Discuss, consider and take appropriate action on approving the Landscape Architectural Services Contract for Phase II with Design Workshop, Inc., and authorizing the County Judge to sign the Agreement.
45. Discuss, consider, and take appropriate action on approving purchase of two freightliners, two dump bodies and 2 warranties per Buyboard Contract 430 13 between Williamson County Road and Bridge and Freightliners of Austin for a total purchase of $244,150.00.
Avery Ranch Road District
46. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver f) Project Fiji g) Leander Medical Center h) Leander/Reagan TIRZ
47. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Inner Loop. l) Discuss the acquisition of real property for County Facilities. m) Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop) n) Discuss the acquisition of Easement interests on CR 240. o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. p) Discuss the acquisition of real property for Bill Pickett Trail. q) Discuss the acquisition of real property: Arterial H r) Discuss the acquisition of easements on the Forest North project. s) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. t) Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects. u) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
48. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County k) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal l) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 m) Discuss proposed acquisition of property for SW 183 and SH 29 Loop n) Claims of Texas Association for Children and Families o) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division p) Legislative changes to firearms laws and possession of firearms on county property q) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision. r) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division s) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. t) Notice of claim and demand of Morgan Lee Roach. u) Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO). v) Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project w) Labor and employment law review of Employee Policy Manual provisions and amendments. x) Berry Springs Park and Preserve pipeline z) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). aa) Discuss requirements related to health benefit plan. bb) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division cc) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas dd) Discuss damage claim from Southwest Milam Water Supply Corporation. ee) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
49. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters)
50. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
_________________________ Dan A. Gattis, County Judge
This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.
Aug 02, 2016 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT AUGUST 2ND, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider and take appropriate action on approving a line item transfer for JP3.
6. Discuss, consider and take appropriate action on a line item transfer for the District Attorney's office.
7. Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
8. Discuss, consider, and take appropriate action on budget line item transfer request for Juvenile Services.
9. Discuss, consider and take appropriate action on a line transfer for Road and Bridge Division.
10. Discuss, consider and take appropriate action to accept a donation of safety equipment from Georgetown Behavioral Health Institute.
11. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (1) 2007 White Dodge Charger, (1) 2007 Gold Ford Crown Vic., (1) 2006 White Ford F250 XCAB, (1) 2005 White Ford F250, (1) 2008 White Ford F250, (1) 2007 Gold Ford F-150, (1) 2009 Black/White Ford Crown Vic., (1) 2008 Black/White Ford Explorer, (1) 2009 Black/White Ford Crown Vic., (1) 2009 Black/White Ford Crown Vic, (1) 2009 Gray Dodge Dakota, (1) 2009 Black/White Ford Crown Vic., (1) 2010 Black/White Ford Crown Vic., (1) 2009 White Chevy 1500 XCAB, (1) 2011 Black Ford Crown Vic., (1) 2011 Black/White Ford Crown Vic., (complete list attached) pursuant to Tx. Local Gov't Code 263.152.
12. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including, (2) Laser printers, (4) Monitors, (3) Desktops, (1) Docking Station, (8) Rolls of misc.insulation, (1) Pallet of Misc.tile, (complete list attached) pursuant to Tx. Local Gov't Code 263.152.
13. Discuss, consider, and take appropriate action on approval of the final plat for the LR Williams Business Park Phase 1 subdivision - Pct 3.
REGULAR AGENDA
17. Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1512-037, in the amount of $935.00 for the Forest North Drainage Improvements – Bayswater Zone.
18. Discuss, consider and take appropriate action on Change Order No. 1, to contract number 15IFB00115, in the amount of $612,361.37 for the underseal and overlay of Chandler Road from SH130 to FM 1660.
20. Discuss, consider and take appropriate action on a Contract for Engineering Services between Williamson County and Balcones Geotechnical PLLC relating to the Williamson County Parking Garage.
21. Discuss, consider and take appropriate action on an Interlocal Cooperation Agreement with the City of Austin for the Lakeline Blvd. Right Turn Lanes.
22. Discuss, consider and take appropriate action authorizing the County Judge to execute a PEC Easement for Arterial H (Gardens at Mayfield Ranch).
23. Discuss and take appropriate action on participation by Williamson County Road Bond Program under the county's habitat conservation plan for the project area for improvements to Forest North subdivision drainage infrastructure.
37. Discuss, consider, and take appropriate action on approving contract for Janitorial Services between Eagle Maintenance Company Inc dba ServiceMaster Clean and Williamson County per Buyboard Contract 472-14.
38. Discuss, consider, and take appropriate action to approve Change Order # 1 to RFP # 15RFP115 with Purvis Systems Incorporated for the Purvis FSAS Mobile Alerting Service.
39. Discuss, consider, and take appropriate action regarding approval of interlocal agreement with National Joint Powers Alliance ("NJPA") for Williamson County's participation in co-op purchasing program.
40. Discuss, consider and take appropriate action on approving the Netlabels Support and Maintenance Subscription Addendum Agreement for a 36-month subscription option with Southwest Solutions Group, Inc.
41. Discuss, consider, and take appropriate action on authorizing Purchasing agent to advertise and receive bids for IFB 1607 103, Flex Base Materials for Williamson County Road and Bridge.
42. Discuss, consider, and take appropriate action on rejecting all Qualifications received for RFQ # 1604-073 Engineering Design Services for Replacement of Culvert Crossings authorize Purchasing Agent to advertise and receive Qualifications for RFQ # 1607-104 Engineering Design Services for Replacement of Culvert Crossings.
43. Discuss, consider, and take appropriate action on rejecting the only bid received for IFB# 1606 088, Hauling Construction Materials per the recommendation of Williamson County Road and Bridge and authorize Purchasing Agent to advertise and receive bids for IFB# 1607 105, Hauling Construction Materials for Williamson County Road and Bridge.
44. Discuss, consider and take appropriate action on approving the Landscape Architectural Services Contract for Phase II with Design Workshop, Inc., and authorizing the County Judge to sign the Agreement.
45. Discuss, consider, and take appropriate action on approving purchase of two freightliners, two dump bodies and 2 warranties per Buyboard Contract 430 13 between Williamson County Road and Bridge and Freightliners of Austin for a total purchase of $244,150.00.
Avery Ranch Road District
46. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver f) Project Fiji g) Leander Medical Center h) Leander/Reagan TIRZ
47. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 111 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Inner Loop. l) Discuss the acquisition of real property for County Facilities. m) Discuss the acquisition of real property for DB Wood Rd. (Sneed Loop) n) Discuss the acquisition of Easement interests on CR 240. o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. p) Discuss the acquisition of real property for Bill Pickett Trail. q) Discuss the acquisition of real property: Arterial H r) Discuss the acquisition of easements on the Forest North project. s) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. t) Discuss utilities for CR 305 at IH 35 and Reagan at IH35 projects. u) Discuss easement acquisitions from San Gabriel River Ranch Subdivision. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
48. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County k) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal l) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 m) Discuss proposed acquisition of property for SW 183 and SH 29 Loop n) Claims of Texas Association for Children and Families o) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division p) Legislative changes to firearms laws and possession of firearms on county property q) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision. r) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division s) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. t) Notice of claim and demand of Morgan Lee Roach. u) Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO). v) Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project w) Labor and employment law review of Employee Policy Manual provisions and amendments. x) Berry Springs Park and Preserve pipeline z) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA). aa) Discuss requirements related to health benefit plan. bb) Case No. 1:16-cv-00505-LY, Saturn v. Barnett et al, In The United States District Court For The Western District of Texas-Austin Division cc) Cause No. 3SC-15-0150, Saturn v. Estate of Billy Maddox et al et al, In The Justice Court, Precinct 3, Williamson County, Texas dd) Discuss damage claim from Southwest Milam Water Supply Corporation. ee) Suit for declaratory judgment by the County Attorney’s Office on behalf of Emergency Services to challenge the Attorney General’s ruling in AG Letter Ruling No. OR2016-14927.
49. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters)
50. Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
_________________________ Dan A. Gattis, County Judge
This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2016 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.
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