NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT MAY 10TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider, and take appropriate action on a line item transfer for Department of Public Safety.
6. Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through destruction including (5) Bullet Proof Police Vests (list attached) pursuant to Tx. Local Gov't code 263.152
7. Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction including (1) Dell computer (1) Metal desk and (1) 2008 Black Dodge Durango (list attached) pursuant to Tx. Local Gov't Code 263.152.
9. Discuss, consider and take appropriate action on an Amendment No. 1 to Williamson County Contract for Construction Observation and Materials Testing Engineering Services, being dated December 3, 2015, (the “Contract”) by and between Williamson County, Texas, a political subdivision of the State of Texas, (the "County") and Alliance Geotechnical Group of Austin, Inc. (the "Engineer").
10. Receive and acknowledge Work Authorization No. 2 under Williamson County Contract for Engineering Services between Alliance Geotechnical Group of Austin Inc and Williamson County dated December 3, 2015 for Construction Observation and Material Testing Engineering Services for the Wilco Exposition Center Project for Williamson County Road and Bridge.
11. Discuss, consider, and take appropriate action on approval of the final plat for the Guzman subdivision - Pct 4
REGULAR AGENDA
15. Discuss, consider, and take appropriate action regarding the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) for CR 258, a Road Bond Project in Commissioner Pct. 2.
16. Discuss, consider, and take appropriate action regarding a Letter of Transfer/Ownership to the Center for Archeological Studies (CAS), for archeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on Southwest Bypass Driveways, a Road Bond Project in Commissioner Pct. 3.
18. Discuss, consider and take appropriate action on a Real Estate Contract with Joseph Morton Jr. for ROW needed on CR 110 S. (PARCEL 40S)
19. Discuss, consider and take appropriate action on an Interlocal Agreement with the City of Round Rock regarding the Oak Bluff Drainage Project.
20. Discuss, consider and take appropriate action on an Utility Relocation and Joint Use Agreement with the City of Georgetown regarding CR 258.
27. Discuss, consider and take appropriate action on Professional Services Agreement with Tyler Technologies, Inc. for Child Support Conversion Services.
28. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title: WIL014C Damage Roads
29. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding for Project Title: WIL017C Damage Roads.
30. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding for Project Title: WIL023C Damage Roads.
31. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding for Project Title: WIL011C Damage Roads.
32. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive qualifications for Engineering Design Services for Replacement of Culvert Crossings in Williamson County, RFQ # 1604-073.
33. Discuss, consider, and take appropriate action on authorizing Purchasing to advertise and receive bids for Bid 1604 068, Forest North Residential Drainage Improvements.
34. Discus, consider, and take appropriate action on approving agreement between McGriff, Seibels & Williams of Texas, Inc. and Williamson County for Risk/Insurance Management/Consulting Services per NCPA contract #12-15.
35. Discuss, consider, and take appropriate action on awarding bid 1603-062, County Road 258 Phase 2 for Williamson County to the lowest, best bidder, Chasco Constructors. .
36. Discuss, consider, and take appropriate action on awarding bid 1603-064, Arterial H Phase 1 for Williamson County to the lowest, best bidder, Patin Construction, LLC.
37. Discuss, consider, and take appropriate action on approving service contract and purchase for services regarding 2015 Annual HIPPA Security Risk Assessment Findings between SHI, Inc. and Williamson County Information Technology per DIR contract DIR SDD 2188 for the total purchase amount of $28,480.00.
38. Discuss, consider, and take appropriate action on approving purchase of horse stalls for Williamson County Expo per TIPS contract 2112014 between Williamson County Parks and Priefert Ranch Equipment for the total purchase amount of $107,980.00.
39. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver
40. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 119 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Arterial H. l) Discuss the acquisition of real property for County Facilities. m) Discuss the acquisition of real property for the Williamson County Expo Center. n) Discuss the acquisition of Easement interests on CR 240. o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. p) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road. q) Discuss the acquisition of real property from the Andice Cemetery. r) Discuss the acquisition of easements on the Forest North project. s) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman
41. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County k) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District l) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal m) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 n) Discuss proposed acquisition of property for SW 183 and SH 29 Loop o) Employment law and regulations relating to court reporters. p) Jessica Smith claim q) Claims of Texas Association for Children and Families r) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division s) Legislative changes to firearms laws and possession of firearms on county property t) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks u) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision. v) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division w) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. x) Notice of claim and demand of Morgan Lee Roach. y) Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO). z) Courthouse victims displays aa) Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project bb) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
42. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
May 10, 2016 Commissioners Court - Regular Session
NOTICE TO THE PUBLIC WILLIAMSON COUNTY COMMISSIONER’S COURT MAY 10TH, 2016 9:30 A.M.
1. Review and approval of minutes.
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
3. Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
5. Discuss, consider, and take appropriate action on a line item transfer for Department of Public Safety.
6. Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through destruction including (5) Bullet Proof Police Vests (list attached) pursuant to Tx. Local Gov't code 263.152
7. Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction including (1) Dell computer (1) Metal desk and (1) 2008 Black Dodge Durango (list attached) pursuant to Tx. Local Gov't Code 263.152.
9. Discuss, consider and take appropriate action on an Amendment No. 1 to Williamson County Contract for Construction Observation and Materials Testing Engineering Services, being dated December 3, 2015, (the “Contract”) by and between Williamson County, Texas, a political subdivision of the State of Texas, (the "County") and Alliance Geotechnical Group of Austin, Inc. (the "Engineer").
10. Receive and acknowledge Work Authorization No. 2 under Williamson County Contract for Engineering Services between Alliance Geotechnical Group of Austin Inc and Williamson County dated December 3, 2015 for Construction Observation and Material Testing Engineering Services for the Wilco Exposition Center Project for Williamson County Road and Bridge.
11. Discuss, consider, and take appropriate action on approval of the final plat for the Guzman subdivision - Pct 4
REGULAR AGENDA
15. Discuss, consider, and take appropriate action regarding the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) for CR 258, a Road Bond Project in Commissioner Pct. 2.
16. Discuss, consider, and take appropriate action regarding a Letter of Transfer/Ownership to the Center for Archeological Studies (CAS), for archeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on Southwest Bypass Driveways, a Road Bond Project in Commissioner Pct. 3.
18. Discuss, consider and take appropriate action on a Real Estate Contract with Joseph Morton Jr. for ROW needed on CR 110 S. (PARCEL 40S)
19. Discuss, consider and take appropriate action on an Interlocal Agreement with the City of Round Rock regarding the Oak Bluff Drainage Project.
20. Discuss, consider and take appropriate action on an Utility Relocation and Joint Use Agreement with the City of Georgetown regarding CR 258.
27. Discuss, consider and take appropriate action on Professional Services Agreement with Tyler Technologies, Inc. for Child Support Conversion Services.
28. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding. Project Title: WIL014C Damage Roads
29. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding for Project Title: WIL017C Damage Roads.
30. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding for Project Title: WIL023C Damage Roads.
31. Discuss, consider, and take appropriate action on the acceptance of FEMA DR-4223 disaster recovery grant funding for Project Title: WIL011C Damage Roads.
32. Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive qualifications for Engineering Design Services for Replacement of Culvert Crossings in Williamson County, RFQ # 1604-073.
33. Discuss, consider, and take appropriate action on authorizing Purchasing to advertise and receive bids for Bid 1604 068, Forest North Residential Drainage Improvements.
34. Discus, consider, and take appropriate action on approving agreement between McGriff, Seibels & Williams of Texas, Inc. and Williamson County for Risk/Insurance Management/Consulting Services per NCPA contract #12-15.
35. Discuss, consider, and take appropriate action on awarding bid 1603-062, County Road 258 Phase 2 for Williamson County to the lowest, best bidder, Chasco Constructors. .
36. Discuss, consider, and take appropriate action on awarding bid 1603-064, Arterial H Phase 1 for Williamson County to the lowest, best bidder, Patin Construction, LLC.
37. Discuss, consider, and take appropriate action on approving service contract and purchase for services regarding 2015 Annual HIPPA Security Risk Assessment Findings between SHI, Inc. and Williamson County Information Technology per DIR contract DIR SDD 2188 for the total purchase amount of $28,480.00.
38. Discuss, consider, and take appropriate action on approving purchase of horse stalls for Williamson County Expo per TIPS contract 2112014 between Williamson County Parks and Priefert Ranch Equipment for the total purchase amount of $107,980.00.
39. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087: a) Business prospect(s) that may locate or expand within Williamson County. b) Discuss Pearson Road District. c) Discuss North Woods Road District. d) Discuss Kaufman Loop. e) Discuss Project Deliver
40. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.) A. Real Estate Owned by Third Parties 1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties a) Discuss proposed acquisition of property for right-of-way for SH 195 b) Discuss proposed acquisition of property for proposed SH 29 project. c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop. d) Discuss possible acquisition of property with endangered species for mitigation purposes. e) Discuss the acquisition of real property: SW Bypass f) Discuss the acquisition of real property: Neenah Blvd. g) Discuss the acquisition of real property: CR 119 h) Discuss the acquisition of real property: Tradesman Park. i) Discuss the acquisition of real property for proposed CR 110 project. (All sections) j) Discuss the acquisition of real property: CR 258 k) Discuss the acquisition of real property: Arterial H. l) Discuss the acquisition of real property for County Facilities. m) Discuss the acquisition of real property for the Williamson County Expo Center. n) Discuss the acquisition of Easement interests on CR 240. o) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. p) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road. q) Discuss the acquisition of real property from the Andice Cemetery. r) Discuss the acquisition of easements on the Forest North project. s) Discuss potential acquisition of property located at NEC of Toll 130 and Gattis School Rd. B. Property or Real Estate owned by Williamson County 1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County a) Discuss County owned real estate containing underground water rights and interests. b) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building. c) Discuss possible sale of 183 A excess right of way d) Discuss proposed sale of real estate of Blue Springs Blvd e) Discuss abandonment of CR359. f) Discuss proposed sale of an easement to Enterprise Crude Pipeline LLC. C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman
41. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following: a) Litigation or claims or potential litigation or claims against the County or by the County b) Status Update-Pending Cases or Claims; c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division d) Employee/personnel related matters e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code. f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District h) County Road 241 utility and Right-of-Way Issues and matters; i) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division j) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County k) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District l) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal m) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015 n) Discuss proposed acquisition of property for SW 183 and SH 29 Loop o) Employment law and regulations relating to court reporters. p) Jessica Smith claim q) Claims of Texas Association for Children and Families r) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division s) Legislative changes to firearms laws and possession of firearms on county property t) RQ-0061-KP – Request for Opinion Relating to Duty of County to Maintain Sidewalks and legal obligations relating to Sidewalks u) Law relating requests for the closure, abandonment or vacation of Robles Roja and Oak Branch Roads in the Shady Oaks Subdivision. v) Civil Action No. A-14-CV-986-DAE, Walter Chad Troutman v. Williamson County and its Sheriff’s Department, In The United States District Court For The Western District Of Texas, Austin Division w) LCRA’s proposed Leander to Round Rock 138k-V Transmission Line Project including but not limited to filing as an intervenor. x) Notice of claim and demand of Morgan Lee Roach. y) Fiscal agent services for the Capital Area Metropolitan Planning Organization (CAMPO). z) Courthouse victims displays aa) Hunter Industries, Ltd.’s claims relating to the IH-35 Northbound Frontage Road (Westinghouse Road to SH-29) Project bb) Discuss subrogation claims related to medical claims incurred during the County’s contract with Allegiance Benefit Plan Management (TPA).
42. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
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